APSIDC

27, October 2007, Dr. N. Sai Bhaskar Reddy

Workshop on Social Engineering Activities on L I SchemesAt APSIDC, HYDERABAD

PARTICIPATORY PERFORMANCE MONITORING SYSTEM (PPMS)

APSIDC

Participatory Performance Monitoring System (PPMS)

PPMS of LI Schemes is essential to know the success level of APSIDC’s core area of activity.

PPMS encompasses all aspects in understanding the performance and impact of LI Schemes in implementation.

In 2005, APSIDC had planned to undertake performance assessment of all schemes by categorizing them into four grades: A, B, C and D. Criteria for assigning weightage for select performance parameters were also specified.

It is proposed to have a comprehensive PPMS for

APSIDC covering all the LI Schemes to be monitored systematically.

APSIDC

MethodologyPerformance indicators are used to monitor

progress and then resolving the various problems affecting the performance of the sector.

The performance indicators are based on the following aspects:› Goal and Objects of APSIDC› Existing performance monitoring and other

systems› Secondary data analysis› Experiences of the people at various levels

involved in the LISs› Learning’s from the studies conducted earlier. › Sample study of existing LISs

APSIDC

Benchmarking

Benchmarking is a method used to compare current practices and performance of an organization or system over time.

APSIDC

APSIDC

DEVELOPING PERFORMANCE INDICATORS

APSIDC

APSIDC

APSIDC

PERFORMANCE

INPUT OUTPUT

OUTCOME

PROCESS SOCIAL

MANAGERIAL

TECHNICAL

APSIDC

IRRIGATION

MANAGEMEN

T

CYCLE AT

COMMUNITY

LEVEL

APSIDC

Procedure for taking action following strategic

and operational performance Assessment.

Data measurements and processing

Is the present situation

acceptable?

Document and report on actual performance

Identify / review strategic objectives and set targets

Draw up and agree service delivery specification

Identify performance criteria indicators and target values

Are operational targets

met?

Operational or

strategic analysis?

Remove causes through remedial

action

Diagnostic analysis – find causes for deviation from target value(s)

Can identified causes be removed?

Do operational

targets need

review?

no

no

no

yes

yesyes

Yes

no

yes

3 years plan

Annual

3 yrs

Periodic

Periodic

Half-yearly

Quarterly

APSIDC

WEBCHART - MONITORING

APSIDC

PARTICIPATORY SELF MONITORING

(Quantified Participatory Assessment

method)

Measurement CriteriaRed meetings not regularly held

Blue Meetings held as and when needed

Yellow Meetings held monthly

Green Regular meetings with fixed date, time more than once a month

Parameters Measurement Criteria

0-25 (Red) 26-50 (Blue) 51-75 (Yellow) 76-100 (Green)

Record keeping No written Records

apart from

bank/post office

pass book

Records not update and

written by

external person as

per his

convenience

Records written after the

meeting by an

unpaid external

person

Records written in the

meeting by SHG

member / a paid

accounts writer

Transparency of

accounts

Members not aware

of transactions

Only leader and book

keeper aware of

all transactions

More than 50% members

aware of all

transactions but

accounts not read in

meeting

All members aware of all

transactions & accts

read in the meeting

APSIDC

Example of schematic diagram for operational

monitoring of delivery performance ratio (DPR) each

time period

APSIDC

LANDUSE MAP (Res. Mapping)

DRIP IRRIGATION

Sprinkler Irrigation

Water Logging /Alkaline soils

Land Under Preparation

Land under irrigation

Land under irrigation through private pumps / borewells

APSIDC

DASHBOARDS AT VARIOUS LEVELS

APSIDC

GIS / GRAPHICS / INFORMATION DASHBOARD

APSIDC

BBN TO UNDERSTAND THE PERFORMANCE

APSIDC

TYPE OF MONITORINGType of

Monitoring

Periodicity Methodology Who will do it? Coverage

1 Self

Monitoring by

WUA/Farmers

Society

Monthly Using Visuals / Formats CBOs Initially

facilitated by SEC

100 %

2 Benchmarkin

g

Once in

three years

Formats (SEC+NGO) Internal 100%

3 Performance

Monitoring

Seasonal

(May-June /

December-

January)

Formats (SEC+AEE+NGO) Internal 100%

4 Internal

Process

Monitoring

Six monthly Collect process information WUA 100%

5 External

Evaluation

Annually Use of traditional and

participatory methods

External

Agency/s

Statistically

significant

sample size

APSIDC

TYPE OF MONITORINGType of

Monitorin

g

Periodicit

y

Methodology Who will do

it?

Coverag

e

6 Issue /

Theme

Based

Studies

Occasional

Qualitative and

Quantitative data,

participatory methods

Jointly with

outside

experts

Sample

basis

7 Longitudina

l Study

Six

Monthly

In-depth qualitative

information as well as

quantitative data,

regarding the Structural

and Institutional analysis

from community level to

MD APSIDC

Independent

Agency

Small

sample

8 GIS / GPS/

RS

application

s

Annual In-depth spatial temporal

analysis for decision

support

Internal +

External

Sample

9 Case

studies

Occasional Descriptive studies with

factual data

External Sample

10 Video

clippings,

Photos,

Audio

records

Occasional Covering important

aspects

Internal /

External

All

APSIDC

Tools / Equipment for PPMS

Documentation Equipment / Software

1 Audio-Visual Mini-Digital Video Camera

2 Audio visual Windows movie maker software

3 Images / Photos Digital Cameras

4 Images / Photos Picasa 2 software

5 Audio Transcend Pen drives (P-Sonic)

Audio Audacity software

6 Online conferences Webcam

7 Online conferences Skype / Google Chat

APSIDC

PROPOSED THEMATIC STUDIES

Study Theme Method Output SpecificsUnderstanding post-project sustainability of LISs after handing over to the community.

A systematic study covering more than 5 year old LISs.

Report Analysis of the physical and social structures in the handed over schemes.

Understanding irrigation practices and adaptability.

Sample study covering different irrigation practices.

Report Farmers who have adopted different irrigation practices and the reasons.

How the poor / landless are accessing the benefits of the LISs in implementation.

Sample study of the people -

Report local and in migrants (seasonal and permanent)

An assessment of the processes and outcomes of capacity building

Sample study of the farmers attended Capacity building programmes

Report Quality of the trainings, awareness, etc., and its impact.

Crop productivity and crop diversification study

Sample farmers study Report Choice of crop, technology, practices, decision support system, enabling factors, etc.

APSIDC

PROPOSED THEMATIC STUDIES

Study Theme Method Output Specifics

Outcome of LIS study for

more than 10 year old

successful LIS.

Audio-visual documentation

and application of BBN

software in understanding

the influencing factors.

Report / BBN

DSS software

(Basic model)

Results in implementation

the LIS on the

stakeholders.

Landuse under one LIS for

three years covering

Kharif and Rabi seasons.

One LIS study - using GIS /

GPS tools and Google earth

images.

Maps / Report Understanding the gap

between projected and

actual irrigated areas,

reasons for landuse

changes by the farmers.

Study of agriculture and

meteorology relationships

in LIS.

Using the regional

meteorological data, in

association with agri-

advisory center facility at

ANGRAU.

Report Impacts of climate

variability factors on LIS

and Agriculture.

Changes in soil

characteristics study

under the lift irrigation

schemes

Different types of soils

would be analyzed for

understanding the changes

that happened in soils due

to irrigation.

Report Understanding the reasons

for soil degradation and

recommending solutions /

technologies for

sustainable use of the soil

for production.

APSIDC

Link to formatsPPMS PROFORMAS / INDICATORS

APSIDC