Open Society human rights internship workshop

Manushak Aslanyan

Huridocs/NGO Women for Development

April 2013, Budapest

Expertise of HuridocsHuridocs helps human rights organizations to use technologies and documentation methods through:

•developing tool and techniques for information management

• training and capacity building of NGOs

• provision of documentation techniques, monitoring methods, search technology to access human rights documentation, tools to document human rights violations,

• supports NGOs to build website in order to maximize their impact

Communication and Information management tools for NGOs:

WordPress WordPress

•a user friendly web software for creating websites and blogs

• over 60 million or more than 17% websites worldwide (e.g. New York Times, Yahoo, CNN, BBC America, etc.)

• free to start and simple to use

• flexible, easy to publish and manage information/users

• own the website/content and work with wordpress community

Communication and Information management WordPress

• Choose a web host

• Download and install the WordPress

• Choose a theme and start exploring

• Go through the online manual and join local WordCamp community

Start as a blog at WordPress Blog: www.wordpress.com

Websites essentials

The audience – who is the website addressed?

User experience – tourists vs regular visitors

Mapping – draft scheme of the website

Content – work on the content

Some ideas:

http://wordpress.org/showcase/tag-cloud/

Communication and Information management tools for NGOs: e–

newsletter

Mail Chimp makes it easy to create and share e–newsletters for different purposes

•free for up to 2000 subscribers /12.000 emails per month/ ‑ easy to share via social networks

•track your campaign and get reports (graphics, maps, tables)

• great support team

Mailchimp e–newsletter

• Sign up on www.mailchimp.com

• Create a list in your account and import subscribers’ emails

• Establish groups within the list

• Create campaign and select the list/group

• Choose an existing template and add the content

• Send test emails and then the campaign

Communication and Information management tools for NGOs:

OpenEvsysOpenEvsys: is a free open source database application that can be used by human rights organizations to:

• record human rights violations and store related documents, manage information

•browse the history/details of a specific victim or case

•filter the cases through the powerful search system

OpenEvsys features• OpenEvsys can be used from a web sever

and make it easy to share/work from different office locations

• OpenEvsys has a powerful search system, which allows to filter information according to gender, region, date, etc.

• OpenEvsys can be easily customized, allowing to delete/replace a field you do not need

• You can control each user’s access to specific information

• OpenEvsys is multilingual

Communication and Information management tools for NGOs:

CaseBox• Integrated document and task

management

• Customised to your needs and the way you work

• Assign tasks and deadlines easily

• Receive notifications for new tasks

• Monitor progress and workload

CaseBox: Document Management

• Access documents wherever you are

• Identify latest draft – keep track of version history

• Add information to folders (e.g. articles alleged to be violated)

• See tasks related to document (e.g. revise draft)

Permission Scheme

• Manage for every single document who can read, write or delete

• Use groups and individuals to quickly manage permissions

• Make sure sensitive data is protected

Thank you!