Let me describe a typical day at workto see if your company can benefit

from my services

My day starts at 7:30am. First, I check all my emailslooking for requested quotes/information/tenures

answered by vendors. Also, I check if anyinternal/external customer is having any issues with

his order or if there’s any emergency requisitionthat needs to be processed. Then, I make a

prioritized lists of all the tasks that I need to carryout. I answer emails either right away or when the

issues in place have been resolved

Then, I check for messages in my phonethat were left after regular office hours,writing down all information and keepgoing with the list of priorities. I returnall calls either right away or when the

issues have been resolved

I proceed to check the list of approvedrequisitions ready to be processed as Purchase

Orders and assign a discretionary amount of themto myself and to the Junior Buyer

I process all requisitions in my workdesk

My method for processing P.Os isbased on their urgency and complexity• 1) Emergency requisitions of any kind• 2) Requisitions that have been sitting in my work

desk awaiting quotes from suppliers.• 3) New assigned requisitions that need

RFQ/RFI/RFT.• 4) Straight online purchases done via the internet

or by phone.Note: My turnaround time in any case is usuallywithin 24 hrs. with a maximum of 48 hrs. for themore complex ones

My line of work requires that I spendsome time researching for new

suppliers

I generally use several means to accomplish this: theinternet, the GSA database, our internal database, mycontact list and our customer service representatives

Another important part of my daily job is toanalyze bids in order to award purchases to

providers. This is sometimes a very subjectivedecision, but the idea is always the same: To

select the best value for the company bynegotiating lower prices/costs and/or increasing

the quality of the purchase

Our company uses four types of methods to award bidsas described in the Procurement’s Policy Manual

Once a week I set up some time tofollow up on opened P.O’s

• Contact internal users to check if they’ve receiveditems stated in the P.O

• Contact vendor’s to find the status of shipments,reasons for delays, missing items, etc.

• Maintain open communication with Logistics andAccounting to track deliveries and payments

• Scan and file electronic files when delivery’s beencompleted.

Of course, everyone knows that aBuyer’s work can’t be this well-structured, because we need to dealwith constant disruptions, user’scomplaints, delivery problems,meetings, phone calls and more… Sohow do I avoid ending like this?

The key word is Prioritizing.

• Allocating time correctly for each kind of order• Keeping a daily To-Do List• Keeping a calendar for meetings, training,

appointments, etc.• Set remainders either by using technology

available or sticky notes to label chores• Create an electronic filing system to retrieve

information needed easily

Finally, before I go home I always makea list of items that I need to follow up

next day

Certainly, there are more responsibilities that I didn’tinclude here for obvious space and time reasons.

However, I invite you to give me an opportunity to sitwith you to talk about more ways I can be productive

for your organization

Than you for your time andconsideration. I hope to be working

with you soon.