Maximo and Mobile GIS Technology: A Combination that Delivers – Part 2 (8 Years Later) New York Power Authority - Case Study

NYMUWG March 23, 2016

Lenny Caputo – New York Power Authority, Program Manager – Asset Management John Wingfield – New York Power Authority, Surveying, Mapping & GIS Manager Amy Tatum, P.E. – Starboard Consulting, Vice President

Las Vegas, NV

Today’s Presentation in Nine Parts

1. Introduction to New York Power Authority (NYPA)

2. Project Background 3. Project Expectations 4. Overview of Maximo and Mobile

Technology 5. Project Process 6. Project Results 7. Project Benefits 8. Summary 9. Current Events and Next Steps

Introduction to New York Power Authority

Part 1

Introduction to New York Power Authority (NYPA)

• The New York Power Authority is America's largest state-owned power organization.

• NYPA was established in 1931 to develop the hydro-electric resources of the St. Lawrence River.

• NYPA provides some of the lowest cost electricity in New York State.

• NYPA operates 16 generating facilities and more than 1,400 circuit-miles of transmission lines.

• NYPA’s low-cost power supports more than 400,000 jobs state-wide.

Project Background

Part 2

Transmission Maintenance

• The Transmission Business Unit’s mission is to operate and maintain NYPA’s high voltage transmission facilities.

• An integral part of the maintenance program is the performance of transmission structure and right of way inspections.

• The original process utilized hardcopy reports and notes prepared by inspectors in the field, which are then reviewed by MRM planners.

Transmission Maintenance

• Reliance on hardcopy documents and forms presented the Line Crews with the arduous task of managing and maintaining hundreds of paper documents related to inspection results for a given line patrol.

• The inspection crews operated without the ability to access current Maximo and GIS data while in the field.

Project Expectations

Part 3

Business Opportunity:

• Reduce time associated with hard copy manipulation.

• Provide the Transmission MRM Planners the tool required to assist in the planning effort.

• Free line crews from managing hardcopy forms for work order backlog.

• Provide line crews the ability to communicate potential GIS updates by providing the means to redline GIS maps in the field.

• Enable reporting of asset performance and maintenance.

• Provide an online historical record of the inspections performed and their status.

Project Objectives:

• Reduce the time it takes to create work orders and perform repairs based on deficiencies reported from the line inspection process.

• Provide a fast solution to process a simple transaction.

• Transition from manual (Paper) to digital processing; providing the ability to retain and archive comments submitted by the Line Crew.

• Store data captured on transmission line inspection forms.

• Improve GIS data accuracy by using data collected in field mark-ups for map updates.

• Consistent synchronization of data between the existing enterprise system (GIS and Maximo) and mobile solution.

• Application MUST be EASY to use.

NYPA Expected the Project to Deliver:

• An automated field inspection collection system.

• A consistent, effective method for both collecting and viewing Maximo and GIS data in a timely manner.

• The ability to use GIS in the field to desired level during structure inspections.

• An automated line patrol history for potential audits, thus mitigating the potential for NERC fines in the event of a system failure.

Overview of Maximo and Mobile Technology

Part 4

Key Maximo Capabilities

Work Management • Plan

• Schedule

• Cost

• Performance

Asset Management • Specifications

• Condition

• Age

• History

Procurement

• Vendors

• Purchase Requests

• Purchase Orders

• Contracts

Inventory Control

• Parts/Tool Availability

• Warehouse

• Rolling Stock

Analysis and

Reporting

GIS Capabilities • Display data on a map – easy visualization

GIS Capabilities • Easily find assets by location

OBJECTID GlobalID * TOWER TOWER_NU EQUIPMEN STATION HEIGHT POINT_OF_INTERS SPAN_LENGTH PROJECT DESCRIPTION HYPERLINK COMMENTS SOURCE LONGITUDE

2186 {FE2AC2DE- FS-01/04 01/04 2462 70 NO 944.95 CETL, MISSING IN MAXIMO plans\11825FY10AR Digitized 76° 24' 1.75" W

2187 {CF32C9C1- FS-01/07 01/07 4966.98 52 YES 200 CETL, MISSING IN MAXIMO plans\11825FY10BR Digitized 76° 24' 23.04" W

2188 {8CC43548- FS-01/06 01/06 4110.45 95 NO 856.5 CETL, MISSING IN MAXIMO plans\11825FY10BR Digitized 76° 24' 11.42" W

2189 {D58D2191-6 UE1-00 00/00 54903 0 65 NO 300 CETL,MMTL UE1-7 STRUCTURE 0 plans\6488UE7T100 Digitized 75° 13' 23.19" W

2190 {2A2933DC- UE1-01/02 01/02 54905 923.97 55 YES 383.14 CETL,MMTL UE1-7 STRUCTURE plans\6488UE7T100 Digitized 75° 13' 18.64" W

2191 {B6BF4A05- UE1-01/01 01/01 54904 300 70 NO 623.97 CETL,MMTL UE1-7 STRUCTURE plans\6488UE7T100 Digitized 75° 13' 21.71" W

2192 {B7044DD4-0 UE1-01/04 01/04 54906 0 55 YES NA CETL,MMTL UE1-7 STRUCTURE plans\6488UE7T100 Digitized 75° 13' 17.75" W

2193 {297C3E8F-8 UE1-01/09 01/09 54911 6250 70 NO 513.19 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 17.52" W

2194 {731887DF-E UE1-02/01 02/01 54912 6763.19 50 YES 606.81 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 17.68" W

2195 {44E66614-F UE1-02/02 02/02 54913 7370 85 NO 670 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 21.38" W

2196 {68C61E96- UE1-02/03 02/03 54914 8040 85 NO 538.90 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 25.35" W

2197 {B611E17C-E UE1-02/04 02/04 54915 8578.9 45 YES 306.75 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 28.54" W

2198 {51DBF263-8 UE1-02/05 02/05 54916 8885.65 45 YES 176.71 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 32.48" W

2199 {42AB633F-8 UE1-02/END 02/END 9062.36 NA NO NA CETL,MMTL MISSING IN MAXIMO plans\174UE17T402 Digitized 75° 13' 34.64" W

2200 {0D38AA93- UE1-01/08 01/08 54910 5580 75 NO 670 CETL,MMTL UE1-7 STRUCTURE plans\174UE17T402 Digitized 75° 13' 17.57" W

2201 {3AD1B15A- MA2-60/08W 60/08 17358 339501 60 YES 499.00 MATL,SLTL MA2 STRUCTURE 60/0 plans\7T65.PDF GPS 75° 16' 35.63" W

2202 {E96DA6FD- MA2-60/09W 60/09 17359 340000 60 NO 465.00 MATL,SLTL MA2 STRUCTURE 60/0 plans\7T65.PDF CALCULATED 75° 16' 41.19" W

GIS and Maximo Are Closely Related Technologies

• Both manage a database of facilities and assets

• Both support planning, operations, and maintenance activities

• ESRI GIS and IBM Maximo support industry standard technologies

Getting The Most From The Technology Requires Integration Of Both Systems

GIS

Work

Mgmt

Inventory

Control

Maximo

PM

Condition

Monitoring

Project Process

Part 5

Integration Must Accommodate Sharing of Enterprise Asset Data

Enterprise Asset ID

GIS Maximo CI=

Asset Must Be Commonly “Known” Across All Enterprise Systems

End-user Training Was Critical to Pilot Success

• Project relied on “Train-the-Trainer approach.

• Training provided opportunity for end-user feedback – Training feedback included recommendations for

enhancements

– Some enhancements were made immediately so crews had them to use during first phase of the project

• Time spent by NYPA GIS staff with crews in the field contributed to project success – NYPA GIS staff spent several days with each crew in the

field to ensure that they were comfortable with the system

– This time in the field increased end-user buy-in

Project Results

Part 6

NYPA Enterprise GIS Became a Major Integration Point for Maximo

• Primary source of asset information

• Actively maintained datasets

• Data familiar to field crews and planning personnel

• Used to track condition information (condition monitoring)

Project Benefits

Part 7

Crews Participate in Increasing Asset Data Accuracy

• Updates are sent to the GIS Administrator and are available after next synchronization (weekly during the line inspection period).

• Work Order backlog is available to the line crew while they are physically at the asset location.

Summary

Part 8

GIS/Maximo Integration Provides Complete Solution for Managing Distributed Work & Assets

• Asset sharing across multiple enterprise systems.

• Efficient and effective work management.

• Effective tools for managing work and assets in the field.

• Increased accuracy and integrity of enterprise asset data.

Integration Approach Provides:

Current Events and Next Steps

Current Events

• Original MaxGIS application deployed in 2008.

• Final, GPS-enabled version deployed in 2009.

• Application worked well until the 2013 – 2014 inspection season.

• Enterprise ESRI GIS upgraded to current version in 2013, requiring MaxGIS upgrade.

More Current Events

• 2013 MaxGIS upgrade not without incident, but the issues that developed were minor and relatively simple to address.

• Upgraded MAXIMO From 5.2 TO 7.5 in 2014 - 2015

RELIEF ! – New Application

• Maximo upgrade was successful, but MaxGIS has exhibited rather less reliability since.

• The symptoms appear as data issues. As an issue is resolved, another appears.

• Existing Line Patrol application support waning to non-existent.

• Decision made in late 2015 to procure new application with same functionality.

New Application, Continued

• Gap analysis underway.

• Goal is to reproduce existing functionality with enhanced reliability.

• Add real time updating from the field with disconnected editing capability.

• Maintain consistent look and feel with other field GIS applications.

QUESTIONS?

© 2016

New York Power Authority