1Modified, with permission, from Business Objects S.A. copyrighted materials

Advanced Report Building

Module 11

2Modified, with permission, from Business Objects S.A. copyrighted materials

Charts BOA has the following types of charts:

•Area•Column•Line•Pie•XY (Scatter)•3-D Area•3-D Column•3-D Line•3-D Pie

3Modified, with permission, from Business Objects S.A. copyrighted materials

2-D Column Chart• Column Chart illustrates the number of

positions compared to the number of Social Security numbers between Pacific CPACs.

4Modified, with permission, from Business Objects S.A. copyrighted materials

3-D Column Chart• Allows you to display data along three axes.

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2-D and 3-D Column Charts• The 2-D and 3-D column charts

displaying the same data.

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2-D and 3-D Line Charts• Line charts show trends in data at

equal intervals.

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2-D and 3-D Area Charts• The stacked area chart below displays

the sum of the SSNs and Positions.

• The 3-D area chart is similar to the previous line chart example.

8Modified, with permission, from Business Objects S.A. copyrighted materials

2-D and 3-D Pie Charts• A pie chart shows the proportional size of values

that make up a data series for a dimension.• It always shows only one dimension and is useful

when you want to emphasize a significant element.

9Modified, with permission, from Business Objects S.A. copyrighted materials

Creating Charts• Two ways to create a chart:

–Turn an existing table or cross-tab into a chart

–From scratch, using the Chart Wizard

10Modified, with permission, from Business Objects S.A. copyrighted materials

Creating a Chart from a Cross-tabSelect the cross-tab. Click the right

mouse button.

Select the Chart Type and hit OK.

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Creating a Chart using the Chart Wizard

Click the Insert Chart button in the Report Toolbar.

Drag out an rectangle representing the size of your chart in the report area.

Select variables Select the chart type

12Modified, with permission, from Business Objects S.A. copyrighted materials

Adding BreaksYou can add breaks to improve the layout of data in

cross-tabs

Select the Table and Click Format, Breaks.

Click Add >

Click the Object you want to break on.

Edit your selection.

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The break formats the headers across the table columns.

Adding Breaks (cont.)

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Managing Page Breaks

• You can continue headers and footers from page to page

• You can break up large reports that spread over several pages by setting page breaks

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A long table that runs over more than one page.

Managing Page Breaks (cont.)

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Select the table then Format

Then Table.

Managing Page Breaks (cont.)

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Managing Page Breaks (cont.)

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Managing Page Breaks (cont.)

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You can add variables and formulas:

Managing Page Breaks (cont.)

20Modified, with permission, from Business Objects S.A. copyrighted materials

You can carry over subtotals in the page break header:

Double click here and Type “Carried over”Double click here and type this formula

=RunningSum(<Count of SSNs>) - Sum(<Count of SSNs>)

Managing Page Breaks (cont.)

21Modified, with permission, from Business Objects S.A. copyrighted materials

You can add a grand totals in the table footer:

Double click here and type “Total:”Double click here and type this formula

=Sum(<Count of SSNs>)

Managing Page Breaks (cont.)

22Modified, with permission, from Business Objects S.A. copyrighted materials

Additional Row FormattingYou can insert additional rows in reports to stack

data.

Tip! It helps to keep columns the same width until after affected cells have been moved.

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Row Formatting

Select a cell

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Row Formatting (cont.)

Insert a Row

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REPEAT THE INSERT FOR ADITIONAL ROWS

Row Formatting (cont.)

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To add rows in the Header, Select the Header and Insert rows the same way

Row Formatting (cont.)

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Just like moving columns. Select a cell and move it to the new location

• Delete the unused columns and cells

• Then resize the columns as needed

Row Formatting (cont.)

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Conditional ReportingYou can insert conditional statements to hide blocks and

other report components:

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Select the table then click Format.

Conditional Reporting (cont.)

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=Sum(<Count of SSNs>) < 4000

Conditional Reporting (cont.)

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The table disappears!

WHY?

As the condition is TRUE, (the sum of SSNs is less than 4000), the table is hidden.

Conditional Reporting (cont.)

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Report Printing

• Use Page Setup to Check or Adjust:– Page size and orientation (portrait/landscape)– Fit to print– Margins– Page numbering– Order of printing

• Display reports in Print Preview to see how they look prior to printing

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Report Printing - Page Setup

Specify a percentage of normal size.Specify the number of pages.

Specify Landscape or Portrait.

Specify the paper size.

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Report Printing - Margins

Specify the margins…

… and see the effects.

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Report Printing - Page Number and OrderSpecify the

number of the first page……useful if you are printing part of a report.

Specify the order the pages are printed.