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New ERP solution for Northland – Implementation of IFS Applications
Patrick Harlin, IT-manager Northland Resources Östen Westman, Project manager Novacura
Agenda
Northland Resources – short background Goals for new solution Implementation of IFS Applications Experiences and lessons learned
Northland Resources – A new company in rapid change
Canadian idea that transformed a wet bog to a mine within 24 months
Total investment approx. 1.2 billion USD
From 70 till 250 employees in 12 months
(Long term number will be 400-500 employees)
Company lifecycle phases and IT
No history = Unclear requirements definition and no history considerations
”Loop of systems acquisitions”
Reasons for the late ”heart change” = change of business solution Transformation from ”Project” to ”Operation” Both organization and operation needed a new
focus IFS Applications offered the flexibility needed for
the start up of the operations Usability Different types of clients, access to information,
role based interfaces ”Total Cost of Ownership” – TCO Aprox. 1 million USD lower TCO over 5 years
Timeline – new solution
SAP implemented in 2010 to replace old finance solution: Solution included Finance and Purchase
Northland selected future maintenance solution during Q4 2011 Scope included Equipment, Preventive Maintenance, Work Order and Inventory and
IFS Applications,8 was selected In Q2 2012 - Northlands management initiated a process review
The goal was to synchronize Northland needs and address existing issues: High level definition of Northland system map Transition from “project” to “operation” Implement common and cross-functional processes for critical areas such as:
Purchase Requisition – Purchase Order – Invoice – Payment Fault Report – Prepare Work Order – Execute Work Order – Report Work Order
Create a foundation for future development Processes & Business analysis
A Total Cost of Ownership analysis between current solution compared with a new solution from IFS was executed: Over a 5 year period Northland would lower the cost with more than 1 Million USD
using a an IFS Applications based solution compared with an integrated solution between SAP and IFS Applications
Investment approved by board and agreement signed by the end of June 2012 and the project was initiated immediately with technical installations
System overview Northland
Mining Enrichment Distribution Contract Invoicing
SHEQ HR
Maintenance Inventory
Business Performance
Project
Document
Process and control system Logistics
Purchase Finance
Production process
Goals for the project
Common business solution for Northland Common processes for all companies in the Northland group
Finance – Purchase – Inventory – Maintenance – Project Long term integration with critical solutions (future needs)
SURPAC/CAT Minestar – Mine planning ABB 800xa – Crusher and enrichment
Currently on-going Savage – Logistics Intelex – health, Environment and Safety Trix – Technical Document Management
Support for mobile devices Touch applications and bar code readers
On-going Development of long term strategy for the new solution
When the project started many of the critical roles and resources where not hired yet
High level project plan - 2012
Agreement signed Installation
Databases TEST and PROD Pre-study Finance
Planning the switch from SAP to IFS
Workshops and configuration of solution Configuration of processes and
creation of work instructions Migration of data to IFS
Suppliers, equipment objects, parts etc.
Final solution tests In each area and cross functional
Training based on work instructions Northland key users
Go-live – Monday December 3rd Go-live support
Adjustments of configurations
Jun Jul Aug Sep Oct Nov Dec Jan
Inst
Pre-study Finance
WS & configurations
Migration
Test
Train.
Go-live support
How did Northland do it? – Resources, time and cost
Project organization IFS (4 persons)
Project Manager/Inventory/Purchase Finance Project Technical
Northland (7 persons) Solution management/Project Manager/Maintenance (external) Finance (2 persons) Purchase (1 person) Inventory (1 person) Maintenance (1 person) Project (1 person)
Implementation July 2012 – January 2013
Total cost external consulting resources (excluding travel cost) 2,5 milj SEK = approx. 385 000 USD
Results
160 users active in new solution 15 users in old solution
New finance solution Tough timing of the ”heart surgery”
New integrated purchase process including scanning and interpretation of invoices Focus on operations
New maintenance solution Focus on asset life cycle
New inventory solution Control from day 1
Integration to QlikView updated New budget process and follow up for 2013
What does it look like?
8 companies 63 projects >1000 equipment objects and parts Full event history for production