- 1.KAINet: From Pilot Project to National Network of
Agricultural Science & Technology Information Jane Frances
Asaba, CABI
2.
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- Kenya AGRIS Pilot Project Objectives
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- Stakeholders /Ownership and Participation
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- Phasing of the project - 4 Phase
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- Financial Aspects of the Processes of Building KAINet
KAINet from Pilot Project to Network 3.
4. Introduction
- Knowledge empowers individuals, communities and nations to make
effective and informed choices to sustain and develop livelihoods
and thus reduce poverty.
5. Introduction
- The Kenya Agricultural Information Network (KAINet) started in
April 2006 as Kenya AGRIS Pilot Project, a collaborative
initiative
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- Systems that promote information exchange and access among
researchers and other agricultural stakeholders
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- Institutional repositories& a national electronic
repository of Agriculture Science and Technology
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- The above had been identified by stakeholders in Kenya working
together with FAO & ASARECA
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- 2005 project proposal develop (KARI, FAO, CABI &
6.
7. Rationale
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- Response to recommendations to build a Kenyan national
agricultural science and technology information system identified
in the SRA
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- achieving a reduction in unemployment and poverty through
application of new technologies and information as the basis for a
thriving agricultural system
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- linking national research system with international information
systems
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- Establishing agricultural technology dissemination system
linked to extension
8. Rationale (Contd)
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- Calls to promote coherence in the management of agricultural
information to enhanceexchange and access
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- Address issues that are critical to content development and
info. exchange between users within the agricultural S&T
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- Develop institutional information and communication management
(ICM) policy/strategy frameworks, human capacity in ICM
9. Kenya AGRIS Pilot Project Objectives
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- To facilitate the development of institutional policies and
strategies on information and communication management (ICM) in
agricultural S&T in Kenya
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- To develop the basis for a national AGRIS network, including
selected resource centres and the mechanism for fostering
institutional collaboration
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- To strengthen human resource capacities in the key centres
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- To document the process and develop as a case study for
development of a national AGRIS network
10.
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- Stakeholders/Ownership & Participation
11. Stakeholders /Ownership and Participation
- Five institutions in Pilot Project:
- Kenya Agricultural Research Institute (KARI)
- Kenya National Agricultural Research Laboratories
- Kenya Forestry Research Institute (KEFRI)
- Ministry of Agriculture (MoA)
- Jomo Kenya University of Agricultural Science and
12. Implementing Partners
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- Funding from DFID through FAO
13. Management/Governance
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- KARI coordination oftechnical aspects of the project
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- Development of work plans; Mobilizing resources
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- Monitoring activity implementation
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- Linking the national institutions with international
collaborators.
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- Project Management Committee (PMC)
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- One representative from each participating institutions
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- Guidance to the project activities
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- Project Implementation Committee (PIC)
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- Two members from each institution (policy & technical)
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- Planning and implementation of project activities
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- CABI Africa- backstopping on technical matters, Documentation,
M&E
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- ASARECA- backstopping on technical matters
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- FAO backstopping on technical matters; ensure funding and
reporting to DFID
14.
15. Phase 1:Planning and Consensus Building 1st April - 30th
Sept. 2006
- Proposal received funding from DFID (UK)
- Five National institutions selected for pilot
- (research, extension, academic)
- Consultations at institution level common vision
- July 2006 - Consensus building workshop
- (policy/strategy framework & technical aspects)
16. Phase 1:Planning (contd)
- Assessment of Capacity needs
- Analysis of ICM Policies and Strategies
- Initial Capacity-building activities based on
- web-enabled tools & methodologies
- Birth of KAINet during a 2 ndStakeholder
17. Phase 2:Strategy building 1st Dec 2006-31st May 2007
- Provide technical support to inst. in developing ICM policies
& strategies
- Develop network strategy & action plan (KAINET)
- Development of a framework for knowledge sharing
- Capacity development & support to establish info
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- System(institutional repositories;On-site training - standard
tools &
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- methodologies; Training of Systems Administrator (AGRIS skills
&
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- dissemination of digital content)
18. Phase 3:C apacity building, developmentof the Inst.
repositories Jan 31 stMay 2008
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- Management of Electronic Documents
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- Website Development and Management
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- Planning, Monitoring and Evaluation
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- Marketing Agricultural Information Services
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- Opening-up Access to S&T Information
- Providing essential equipment to institutions
- Development of Institutional Repositories
19. Phase 4:Establishment of the national repository &
promotion of KAINet June 2008 April 2009
- Complete development of Institutional ICM Strategies
- Complete development of a KAINet Strategy
- Complete development of KSF & Knowledge Sharing
materials
- Development of a National Repository of Agricultural
S&T
- Development of a Marketing Strategy for KAINet
- Consolidation of capacities built
20.
21.
- Partnerships and team approach was enhanced among the
institutions in the KAINet pilot project & with international
/regional collaborators
- Common tools (standards, methodologies and approaches)have been
applied to support coherence to ensure information exchange and
sharing
Partnerships built 22.
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- Equipment to facilitate digitization and sharing of information
were provided to pilot institutions
Essential equipment given to Pilot institutions 23.
- ICM skills were built among staff working on the KAINet project
and have become invaluable in implementing project activities as
well as other related activities
- Profile of information staff raised and
- Staff making valuable contribution to institution
activities
- Visibility of Staff /institution work increasing
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- PM&E systems established and used to monitor project
activities
ICM Skills Built 24.
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- Institutional repositories developed at 5 institutions
(KARI-HQ, KARI-NARL, KEFRI, MoA (including AIRC/KADOC) and JKUAT
and accessible on institutional LANs; currently the repository for
KARI-HQ is accessible on-line.
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- Repositories provide both metadata and full-text documents
generated by institutions, covering materials such as annual and
technical reports, research reports, journal articles, conference
proceedings, strategy documents, manuals and other related
materials .
Five Institutional Repositories 25.
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- KAINet the Kenya Agricultural Information Network, which will
enable sharing of information across the agricultural sector has
been developed, together with its strategy and implementation plan.
The network will be officially launched in May 2009
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- KAINet Case Study developed and will be published and
shared
KAINet developed s 26.
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- A Knowledge Sharing Framework to facilitate sharing of
information within KAINet and with its beneficiaries was
developed
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- A 5 year KAINet Marketing Strategy and Plan to promote KAINet
beyond the pilot institutions and ensure it becomes sustainable
also developed
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- Marketing by print & electronic means: posters, leaflets,
manuals, policy brief,mass media; websites, e-forums, visits,
etc.
KAINet Knowledge Sharing Framework & Marketing Strategy
27.
28. Challenges
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- Building partnerships & sustaining participation
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- Unwillingness to share information Open Access new
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- Differing institutional priorities leading to delays in
some
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- Limited institutional ICM policy and strategy frameworks
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- Insufficient resources (human and infrastructure)
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- Limited ICM skills combination(initially)
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- Insufficient infrastructure incl. unstable internet at
some
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- Lack of a central national (agricultural) information
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- Prolonged government procurement procedures
29.
30. Lessons
- Partnerships ensured rationalization of resources, sharing
- Planning and consensus building provided the basis for
- Embedding the project in national policies and strategies
- ensured buy-in by stakeholders
- Teamwork provided energy & saved time
- Institutional framework added credibility to project
31. Lessons (contd)
- Networking formed the basis of project operations and led
- Knowledge sharing is required to create awareness and
- Constant communication essential (phone, e-mail,
- D-groups) for consolidating knowledge/experiences
- Sufficient time is required for consultations during
strategy/
- ICM skills and capacities should be built from start of
32.
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- Financial Aspects of the KAINet Project
33. Financial Aspects of the KAINet Project
- Planning & consensus building (Phase 1) Approx. US$
50K
- Capacity building & Marketing (Phases (2-4) - Approx
- In-kind contributions provided by project partners
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- Use of institutional resources
34.
35. Rolling outKAINet
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- KAINetis a national network and we expect that several
agriculturalsector organisations will join and actively participate
in the network once it is rolled-out
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- The centres that participated in the pilot projecthave the
capacity to support new members and by working together we can
provide information that will act as fuel to drive and sustain a
thriving agricultural system.
36. Acknowledgement
- Management of Implementing Institutions KEFRI,
- JKUAT, MoA & (AIRC), KARI HQ & NARL
- All the institutions and individuals who have
- contributed to the success of this initiative
37.
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- Thank you andwelcome on board !