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INTEGRATING SAP
MASTER DATA
WITH SHAREPOINT
AGENDA
SAP-MS
PARTNERSHIPSAP-MS
PARTNERSHIP
SAP data on
Microsoft Windows,
to run your
business better,
anytime, anywhere
Fast, efficient SAP access using familiar Microsoft tools
Rapid, flexible, and
cost-effective
real-time SAP in the
Microsoft Azure cloud
Extend SAP applications and
workloads to Office 2013, and
Office 365 to enable collaboration
SAP and Microsoft Focus on Co-Innovation
Over 20 years of partnership
75% of Enterprise customers
100% of global Sls
50% of global ISVs
60% of WW transactions are done with SAP
Biggest range of solutions
BUSINESS
CHALLENGES
TOP SAP CUSTOMER CHALLENGES
High Total Cost Of
OwnershipEase of Integration Low Employee Productivity
Lack of Agility and
Enterprise Productivity
Inconsistent and
Disparate Data
The average $1 billion company maintains
48 disparate financial systems and uses 2.7 ERP systems
THE CHALLENGE OF SILOED DATA
Enterprise
Resource
Planning
(ERP)
Retail
Management
Systems
Supply Chain
Management
(SCM)
Electronic
Medical
Records
(EMR)
Customer
Relationship
Management
(CRM)
Financial-
Services
Systems
Human
Resources
Information
Systems
Product
Lifecycle
Management
(PLM)
WHAT CUSTOMERS WANT
7:30 am
Check emails
on Windows
Phone 8
8:30 am
Schedule CRM
appointment via
Outlook 2013
10:00 am
Review Sales
pipeline via
mobile device
11:30 am
Update Budget
via Excel 2013
12:00 pm
Approve team member’s
leave request workflow
using mobile device
12:30 pm
Collaborate with business
partners using Yammer
3:00 pm
Create CRM Lead using
SharePoint Online or
mobile device
5:30 pm
Record timesheet in SAP
via Outlook 2013 Web
(part of Office 365)
WHAT CUSTOMERS WANT
BUSINESS
SOLUTIONS
Human Resources
Complex UI or
Inflexible Business
Process.
Inefficient cross-
company business
processes (email,
phone, mail, etc.)?
Unsatisfactory
return on
investment (ROI)
and high IT total
cost of ownership
(TCO)?
Sales
IT
Business-critical
data stuck in
siloed systems
and end-users
with no direct
access?
Uninformed,
disjointed
business
decisions
Extend the value of your LOB systems
Connect SharePoint to
LOB/backend systems
Surface LOB data via SharePoint
Deliver business-critical
solutions
USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION
“From systems of record to systems of engagement”
USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION
Avoid costly business interruptions.
Quality
Don’t delay critical business activities.
Speed
Make continuous improvements.
Flexibility
Data Collection
Data Validation
Data Movement
Winshuttle
ACCELERATE AND IMPROVE MDM
DEPLOY GATEWAY FOR MICROSOFT
Empower Business Users
Simplified business processes;
seamless SAP integration with
Microsoft technologies; increased
business user productivity
Increase Developer Productivity
Leverage out-of-the-box
enterprise capabilities like SSO,
security logging and supportability
Optimize IT Performance
Apps for Office in cloud model,
non-disruptive to SAP Core
A flexible interoperability framework that enables IT to securely integrate SAP and Microsoft
technologies in a non-disruptive, scalable, and sustainable manner.
DEPLOY GATEWAY FOR MICROSOFT
SAP
Transaction/Query
Integration Engine
Services
SharePoint
Apps
Workflow Reporting
BCS
RFC/BAPI Web Services
Mobility
Windows 8
Windows Phone iDeviceAndroid
Forms
Dynamics CRMExpose
Co
mp
ose
Co
nsu
me
SAP INTEGRATION ARCHITECTURE
SharePoint/Office solutions provide:
Simplified UI/Improved Usability
Improved SAP Data Quality
Simplified SAP Business Process, Standardization, Governance and Tracking
ALLOW SIMPLIFIED ACCESS TO DATA
AUTOMATE WORKFLOW
Workflow solutions provide:
SharePoint-based solution that automates interactions among workflow
participants.
Full History and Audit Trail.
Extensive Administrative Capabilities
Powerful Assignment Reporting
SAP Lead-to-Cash Simplified solution encompasses the following scenarios:
Customer, Quotation, and Order Management.
SAP Business Workflow.
Inventory and Invoice Management
Accounts Receivables
IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSSales
SAP HR Self-Service Simplified solution encompasses the following scenarios:
Employee Self Service (ESS).
Manager Self Service (MSS).
HR Generalist/Business Partner Portal
IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSHR
IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSProcurement
USE
CASES
Challenge Solution Results
SAP & MASTER DATA SOLUTION
1
Long turnaround to
create similar (Like
Item) Material
2
Lack of audit trail for
material create
requests
3
Minor adjustments to
product characteristics
prompted the creation
of new material
master records
4
Master data
processes were
cumbersome and
time-consuming,
requiring multiple
steps on multiple
screens across
multiple departments
5
A single product
creation request
(PCR) took an
average of 28 days to
complete, resulting in
lost opportunities and
lost sales
Solution ResultsChallenge
Used complex transactions flow to deliver solution
Used transactions and queries to access existing material data
in SAP
Used SharePoint Lists for slowly changing Material attributes
Created collapsible sections in the form for better user
experience and data entry flow
Used advanced processing techniques such as looping
transactions
Analyze and improve the product create and change request process, focusing on speed, visibility and accuracy.
Target a 10 business day turn around for product creation and expedited changes.
SAP & MASTER DATA SOLUTION
Solution ResultsChallenge
Shortened the material master item setup from 28 days to two days
Enabled significant revenue gains by significantly reducing the time to
create new packaging products.
Realized productivity improvements amounting to 25,760 hours per
year, or $1.3 million in productivity savings costs
SAP & MASTER DATA SOLUTION
Vendor Master Key Data and Address
Data with Validation and Lookups.
Control Data, Accounting Data, and
Payment Transactions Data.
Purchasing Data, Bank Data, Contacts.
Live Lookups from SAP to simplify data
entry.
Workflow to allow collaboration between
various stakeholders.
VENDOR MASTER SOLUTION
CUSTOMER/SUPPLIER EXTRANET
Information was difficult to find
New customer/supplier setup was
time consuming
Inconsistent branding
Multiple logins for different portals
Orders require real-time inventory
and customer specific pricing
Existing Platform was difficult to
customize
Customers and vendors were receiving information from several sources:
Public Sites
SAP Enterprise Portal
Order Entry Portal
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
A Single SharePoint 2013 Portal
Landing page for customers and vendors, with access to:
Online product catalog
User specific information (reports, order history, contacts) direct from SAP
User scoped content search
Single sign-on across all platforms
New user self-registration
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Single Sign-on into all
systems/portals
Integrated with Internal Active
Directory, External Active
Directory, and SAP
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Automatic user creation
Password self service
Customer Service Password
Maintenance
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Customer Specific News
Customer Specific
Sales/Customer Service Reps
Customer Specific Specials
Regional Mapping from
SAP Data
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Existing reports in SAP
surfaced through SharePoint
SSO Leveraged to
Surface Customer/Supplier
secured data
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Search directly in SAP
Real-time inventory
Customer Specific Pricing via
SSO
Solution ResultsChallenge
