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Delivered as part of DAM panel at Museum Computer Network annual conference, Atlanta Georgia, November 17, 2011.
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Implementing Open Source DAM at Historic New England
David Dwiggins
Systems Librarian/Archivist
Historic New England
Twitter: @dwig
Historic New England’s missionWe serve the public by preserving and presenting
New England heritage.
Historic New England is a museum of cultural history that collects and preserves buildings, landscapes, and objects dating from the seventeenth century to the present and uses them to keep history alive and to help
people develop a deeper understanding and enjoyment of New England life and appreciation for its preservation.
5 program areas
• Historic Properties• Collections• Preservation Services• Education• Library and Archives
Collections Access Project• Multi-year, grant funded effort
to enhance public availability of collections– New collections management
system– Large-scale digitization– New website
• Project plan did not initially include DAM
Existing Imagery• 20,000+ existing digital images of collections
identified before digitization even started
New Digitization
Need for something!• Found ResourceSpace
– Open Source Digital Asset Management– Free! (as in puppies, not beer)
• Set up as low-commitment experimental tool• Use by collections staff drove acceptance as
permanent part of project
ResourceSpace open source DAMs• Originally developed for Oxfam GB• Historic New England is using – and helping develop• Implemented for CAP, but now used across organization
ResourceSpace features
• 100% web based• PHP/MySQL technology• Support for a wide variety of file formats via
helper applications– Imagemagick– FFmpeg– Exiftool– Etc.
ResourceSpace features• Automatic creation of derivative images• Good support for embedded metadata• Configurable metadata by resource type
ResourceSpace features• Extensive permission options• Ingest files or sync from existing folder structure
Public collections
• Public collections– Available to all users– Linked from resource record– Show up in search results
• Themes– Curated collections of
resources
Collection contact sheets (PDF)
Alternate files
Collections
• Allow users to create arbitrarygroupings of Resources
• Sharing– Internal users– External users via
time-limited URLs
Transform Plugin• Allows users to create
custom derivatives– Crop– Set specific size– Rotate/Flip
• Multiple output options– Download– Save as alternate– Replace original
(with permission)
Filestore
• Filestore based on hierarchical folders within filesystem (users would never see this)
DAM/collections management integration
•ResourceSpace
Minisis
Import of embedded metadata
Import process
• Lightroom export presets to generate related names for different files
• Files go into hotfolder, picked up by customized version of ResourceSpace StaticSync script– StaticSync can operate in sync mode or ingest mode;
we use ingest
Import of embedded metadata
Rollout to entire organization
• Property Care Team– Imported 45,000 existing
images– Heavy creators and
consumers
• Web project• Training for various user
groups
DAM Survey
• Conducted survey of users, summer, 2010– Approximately one year
after launch– 37 users completed survey
(55% response rate)
Need for system
Overall satisfaction with system
Overall Satisfaction
Areas for improvement
Supporting open source
• Active community of users/developers• PHP/MySQL programmers abound• Plugin Architecture
– customizations without changing core system
The tool is only the first step• Workflow planning• Policies & user training• Metadata standards and
practices• Monitoring of incoming
resources• Storage• Backup• Integration with other
systems
ResourceSpace resources
• Main Site– http://www.resourcespace.org
• Wiki– http://wiki.resourcespace.org
• Google Group– http://groups.google.com/group/resourcespace