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Position information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage. Your Challenge With the growth of unstructured information, the mounting regulatory pressures, and the rise of shadow IT organizations can no longer afford to put Information Lifecycle Management (ILM) on the back burner. The number one reason that ILM initiatives fail to deliver value is because organizations over-scope the project and aim for perfection. Trying to tackle every type of information in the organization at once will over-complicate the project, prevent progress, and ultimately hurt the momentum for ILM. Without ILM, organizations experience long wait times for information, information leakages, uninformed decision making, and hefty fines for noncompliance. Our Advice Critical Insight Organizations should address information lifecycle management at the business process level, as opposed to the department level, in order to capture a holistic view of the information across different functional groups. Focusing on just the strategic business processes with a high probability of being found noncompliant with regulatory requirements will yield the greatest benefit and also keep the scope of the project much more manageable. Impact and Result Do not take a tool first approach to ILM. Organizations must first address the ILM people and process components before committing to an information management application. Ultimately, the people and processes will drive technology needs. Analyze ILM at the business process level by creating business process diagrams and identifying all of the information created as a result. Then for each information artifact determine the level of care to be provided by stipulating the retention, metadata, and security requirements. Organizations implementing ILM can expect to experience: a 15-30% lower total cost of ownership for future storage, 2.65x less money wasted on noncompliance, and a 30% increase in professional staff productivity.
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Implement Information Lifecycle ManagementPosition information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage.With the growth of unstructured information, the mounting regulatory pressures, and the rise of shadow IT, organizations can no longer afford to put ILM on the back burner. Without ILM, organizations experience long wait times for information, information leakages, uninformed decision making, and hefty fines for noncompliance. Organizations should address information lifecycle management at the business process level, as opposed to the department level, in order to capture a holistic view of the information across different functional groups. Focusing on just the strategic business processes with a high probability of being found noncompliant with regulatory requirements will yield the greatest benefit and also keeps the scope of the project much more manageable.The ILM project must be a joint effort between IT and the legal team. Independently neither group fully understands both the regulatory landscape and the technological implications. Working together, these groups have a holistic understanding of the opportunities and constraints facing the organization.ILM complexity is no longer just about the industry regulations facing an organization. The nature of the operations and the strategic value of the information are major factors in how diligent your organization must be about ILM.Proper information lifecycle management stems from capturing the right retention, metadata, and security attributes. The information lifecycle management project must be a joint effort between IT and the legal team. Independently neither group fully understands both the regulatory landscape and the technological implications. Working together these groups have a comprehensive understanding of the opportunities and constraints facing the organization.Information lifecycle management complexity is no longer just about the regulations facing an organization. The nature of business processes and the strategic value of the information produced by the processes are major factors in how diligent your organization must be regarding information lifecycle management.Strategic business processes with high penal impact and high likelihood of sanctions being issued are the optimal starting point for the ILM project. Be realistic when attempting to address these processes or you will end up with ambitious policies that are never acted on or enforced.Do not take a tool first approach to ILM. Organizations must first address the ILM people and process components before committing to an information management application. Ultimately, the people and processes will drive technology needs.
