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How to Create Chargebacks & Utilize Submeters On A Campus
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Presented by:Steve Heinz, PE, CEMFounder & CEO, EnergyCAP, Inc.
Forty years experience in civil, architectural, mechanical and software engineering
Professional Engineer and Certified Energy Manager
AEE 2013 International Energy Engineer of the Year
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
More Content For You:
Bloghttp://Blog.EnergyCAP.com
See All Webinarswww.EnergyCAP.com/webinar
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
What is a campus chargeback?Many educational, institutional and industrial complexes (campuses) have centralized utility distribution systems with their own utility plants
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
What is a campus chargeback?Individual buildings are served from the central “in-house” system; they don’t receive utility bills from commercial vendors
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
What is a campus chargeback?A “chargeback” is one name for the allocation of usage and cost to these individual buildings or spaces.
Other names are: allocations, rebillings, distributions
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
1. Allocate costs to “general” and “auxiliary” budgets
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
2. ENERGY STAR ratings for individual buildings
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
3. Mandatory (legislated) energy usage reporting
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
4. M&V of energy reduction projects
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
5. Energy reduction competitions (dorm vs. dorm)
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
6. Building energy/sustainability dashboards
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
7. Allocation of line loss (expense and use)
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8. Allocation of expenses related tocentral plant energy generation
8 Ways Chargebacks Are Useful
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Where does chargeback data come from?Estimates
Percentage splits based on floor area
Submeters and Submeter calculations
Bills for purchased utilities
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Types of submeter systemsManual reads
Automated reads
Smart meters
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown Chargeback Processes
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
1. A maze of complicated Excel spreadsheets
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
2. Undercharge or overcharge
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
3. No demand charges
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
4. No way for “customers” to view their accounts
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
5. No audit trail
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
6. Very labor intensive
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
7. Relies on one person’s know-how
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Shortcomings of Homegrown
Chargeback Processes
8. Manual interface to Accounting
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Creating an effective processTwo keys:
Submeters (an inexact substitute is % allocations based on floor area)Utility bill management software
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
1. 15-minute (or better) interval data
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
2. Data stored in the cloud, not on your servers
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
3. Data validation is important!
4. Variety of output formatsand options (file, web service)
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
5. Creation of chargeback bills
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
6. Alerts/alarms
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
7. Remote diagnostics (HVAC, controls, schedules)
8. Dashboards and building kiosks
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
9. Power quality in sensitive facilities
10. Validation of Vendor meter readings and charges
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
11 Submeter Recommendations
11. Forecasting (use interval data between end date of last vendor bill and some future date in combination with weather HDD/CDD forecast)
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8 Software Recommendations
1. Integrated tracking of all utility bills, both external vendor and internal chargebacks
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
2. Web based so “customers” can view their accounts
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
3. Ability to sort out purchased utilities and chargebacks; no double-counting of usage and cost
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
4. Ability to create chargebacks based on any combination of:
Submeter readings
Calculations based on multiple submeter readings
% splits
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
4. Ability to create chargebacks based on any combination of:
Estimates
Internal admin fees and surcharges
Allocation of expenses related to energy generation
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
5. Electronic interface with Accounting
6. M&V of energy efficiency projects
7. Robust reporting and analytics
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
8. ENERGY STAR Portfolio Manager interface
8 Software Recommendations
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com
Presented by EnergyCAP, Inc.EnergyCAP is used by organizations that receive many utility bills for bill processing, energy reporting and analytics
Over 30 years as industry leader; first release in 1982. (The predecessor software was FASER Energy Accounting).
Web-based and on-premise versions.
Financially secure. No debt. No VC funds.
EnergyCAP software is all we do—we don’t sell hardware, retrofits, consulting, bill payment outsourcing, procurement.
2,100 organizations use EnergyCAP.City Government (San Francisco, Baltimore, Sacramento, Virginia
Beach, Tampa, Denver, Jacksonville, Oklahoma City, Cleveland)
County Government (Orange, Riverside, Santa Barbara CA; Loudoun, Fairfax, Chesterfield VA; Miami Dade, Charlotte FL)
Federal (USMC, Smithsonian, U.S. Dept of Energy Labs)
Commercial (Ryder, Equity Residential, Forest City, BJs Wholesale Clubs, CBRE, Northrop Grumman)
Education (800+ school districts, SUNY system, Univ of CA system, UCF, Univ of Kansas)
©2014 EnergyCAP, Inc. ▪ @energycap ▪ #energyleader ▪ www.EnergyCAP.com