Helping you meet the EPSRC guidelines / Webinar Slides

Helping you meet the EPSRC guidelines

The webinar starts at 1pm (GMT) and is expected to last 45min

5th February 2015 #readyforepsrc

Our speakers

Dr Matthew Addis

CTO

Akivum

Timothy Miles-Board

Senior Web & Repositories Developer

ULCC


AGENDA

INTRODUCTIONS

YOUR READINESS & CONCERNS

EPSRC EXPECTATIONS & BEST PRACTICE

Q&A SESSION

CLOSE


About ULCC

ESTABLISHED IN 1968

FOLLOWINGRECOMMENDATIONS BY THE FLOWERS REPORT

FACTS & FIGURES

• 300+ UK INSTITUTIONS

• 30 REPOSITORIES FOR UK HEIs

• 3 MILLION REGISTERED MOODLE USERS

• 2 DATA CENTRES


About Arkivum

We’ll store your data for 25 years*,100% guaranteed data safety

* Longer is OK too!


Arkivum in 60 seconds


SLA with 100% data

integrity guaranteed

World-wide professional

indemnity insurance

Long term contracts for

enterprise data archiving

Fully automated and

managed solution

Audited and certified

to ISO27001Data escrow, exit

plan, no lock-in

ARKIVUM – Example Customers


How prepared are you?

12%

37%

40%

11%

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

Very well prepared Well prepared Slighty unprepared Extremely unprepared


What are your main concerns?

34%

8%8%

21%

18%

11%

Compliance

Digital Preservation

Funding

Internal Awareness

Technical How To

Timescales


Here are some of your concerns

“Concern about what constitutes 'sufficient' metadata to describe a dataset, and the type of data the EPSRC want to see made available/deposited.”

“Lack of clarity on types of data to be kept, and getting the infrastructure in place in time.”

“Cost of setting up and maintaining systems to deal with RDM; staff resource.”

“Planning for data storage capacity ... active and archive”


EPSRC Expectations

1. Promote Internal Awareness

2. Access to underlying research data

3. Policies & procedures in place to log access requests

4. Metadata

5. Securely preserve data for 10 years (or more)

6. Data curation throughout the data lifecycle

7. Funding of resources


TIME TO POLL!Which of the 7 expectations is your biggest worry?


1. Internal Awareness

Some good examples:

Edinburgh, Mantra – RDM Training: http://datalib.edina.ac.uk/mantra/Glasgow: http://www.gla.ac.uk/services/datamanagement/training/Leeds: http://library.leeds.ac.uk/info/424/support/215/training-online/1UEL: http://www.uel.ac.uk/trad/ULCC – DPTP: www.dptp.org


http://datalib.edina.ac.uk/mantra/

http://www.gla.ac.uk/services/datamanagement/training/

http://library.leeds.ac.uk/info/424/support/215/training-online/1

http://www.uel.ac.uk/trad/

http://www.dptp.org/

Benefiting researchers: the key to unlock RDM• More citations

• More downloads

• More collaborations

• More funding

• One place to go

• Part of day to day business

• Easy to use with immediate pay-back


Tangible benefits

• 50% Storage cost savings

• 80% Infrastructure freed up

• 3% More time for PIs

• 1% More research income

• 4% Higher funding success rates

• 30% Increase data centric publications

• 69% More citations and impact

• 500% More data downloads


3. Policies & procedures

Aspirational vs Mandatory policy

Edinburgh, Oxford & Hertfordshire amongst the first to publish their policies

IRStats to measure access & reach


2. and 4. Metadata and access to underlying research data

Recollect plugin

Collections plugin

DataCite plugin & DOIs

Repo-link - increase discover-ability of the data



ePrints,Dspace,Fedora,Hydra,PURE Portal

FigshareLanding pagesCKANre3data.org

PUREElementsConveris

Institutional storage(e.g. HSM)

Deposit files Link

Copy

Deposit files

Link

Deposit files

Link


figshareweb interface

figsharestorage on Amazon

Arkivumappliance

Arkivumdata centres

CRIS

Institutional repositorysystems

Data andmetadata

Data andmetadata

Data

Data

Metadataand DOI

Metadataand DOI

Example – via Figshare


EPrintsweb interface

EPrintsstorage at ULCC

Arkivumappliance

Arkivumdata centres

Data andmetadata Data,

metadata & DOI Data

Data

Example – via EPrints


Mint DOI

EPrintsSearch & browse

Strategy

• Make it easy for the researchers

• One system for them to use that they are familiar with

• Helps make a clear and simple case to the EPSRC• EPrints or Figshare means research data is easy to find

• Arkivum means research data is safe

• DataCite means research data is citable

• Access requests are automatic or quick to satisfy


5. Securely preserve data for 10 years +


Low cost

• Way to cope with data growth

• Free up expensive resources

• Eliminate the ‘cost of loss’

High safety• Data reuse or regulatory compliance

• Data is immutable, replicated, managed

• Auditable integrity, authenticity, access

Easy access

• Quick to retrieve data when its needed

• Doesn’t have to be instant

Long term preservation


6. Data curation throughout the data lifecycle

“The key consideration is to have processes and support in place to ensure that data curation issues are being considered and addressed at the outset of a research project, rather than once the research has concluded.”

Kevin Ashley, Director, DCC


7. Funding of resourcesTime for another poll


Cost example from Oxford survey


Creation• Staff time in labs generating data• Use, maintenance and acquisition of lab

equipment

£667,000 – 73%

Start-up Curation£215k –

24%

1% Local data management

2% - Back-up and long term file storage

Q&A


Next steps

1. Recording of the webinar will be made available online in the next 48h

2. Email to all attendees with links to resources mentioned today and recording of webinar

3. Outstanding FAQs


THE END


Jisc #dataspring ideaThis idea focuses on linking records in EPrints to remotely stored research data. The key challenges we propose to address are:

1. Cut out the middle man - store data files directly without going through Eprints

2. Create a unified workflow - store data and create EPrints record at the same time

Get involved at:

Tweet us at @ulcc using the #dataspring hashtag


Technology

Helping you meet the EPSRC guidelines / Webinar Slides