Governance and Budget Principles

CGIAR Program on Dryland Systems

Governance and management

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Le

ad

ers

hip

& E

xe

cu

tion

Consortium Board

Lead Center: ICARDA

Research Management Committee:

CRP Leader (chair), Regional and Learning

Site Coordinators

Interdisciplinary Research Teams

Performance Contract

CRP Lead Center:ICARDA

Steering Committee: CGIAR Center DGs;

CRP Leader, NARS leaders, ARI leaders,

development partners

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management• Lead Center: responsible for governance, fiduciary

oversight and financial management through

contract with Consortium Board

• Steering Committee (SC): provide strategic

oversight, responsible for direction, monitoring,

and resource allocation. SC chaired by DG of Lead

Center. Other members include representatives of: a. 3 CGIAR partner centers: ICRISAT, ILRI, and

World Agroforestry Center

b. 2 advanced research institutions (rotating):

Agropolis (FR) and Commonwealth Scientific

and Industrial Research Organisation (AU)

c. National-system representatives (rotating):

Global Forum on Agricultural Research /Forum

for Agricultural Research in Africa, Ethiopian

Institute of Agricultural Research, Indian Council

of Agricultural Research, and Institut national de

recherche agronomique (MO)

d. 3 development agencies (rotating): FAO, IFAD,

and Howard G. Buffett Foundation

e. Dryland Systems CRP Director

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center: ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

Steering Committee (SC): Role in

Intermediate Development Outcomes (IDO)

1. SC will be involved in IDO across Target

Regions.

2. This will contribute to coherence of IDO

implementation across Target Regions.

3. One SC member for each IDO as its Focal

Point will take responsibility for helping

guide IDO implementation across the

Target Regions.

4. This SC member can be from any one the

membership of the SC, CGIAR-associated

or not.

5. The Research Management Committee can

invite any of the SC IDO Focal Points when

the respective IDO is on the RMC agenda.

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center: ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

• Research Management Committee (RMC):

a. Responsible for overall coordination and

management of research agenda.

b. Chaired by CRP Director, and consist of

coordinators of interdisciplinary research

teams (IRT) for each Target Region.

c. Management of human resources,

finances, and administration by RMC in

communication with partner organizations

in each IRT.

d. Develop and propose medium‐term and

annual work plans as requested by the

Steering Committee; these will be reviewed

and approved by Steering Committee.

e. Engage with Regional Stakeholder

Advisory Committees (RSAC) to ensure

productive exchange of ideas with

potential end users.

f. IDO leaders?

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center: ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

• Independent Scientific Advisors (ISAs)

a. Each Strategic Research Theme (SRT)

will have standing panel of four part-time

ISAs, reporting to Steering Committee.

b. World-class scientific experts on each

SRT.

c. Provide advice and suggestions on

relevance and quality of proposed and

ongoing research.

d. May suggest amendments to research

agenda.

e. May recommend conducting

comparative analyses of SRTs across

regions and to assess integration of

SRTs within regions.

f. May also give advice on trends and

emerging issues relevant to CRP, and

potential strategies for addressing them.

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center: ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

• CRP Director

a. Appointed by the Lead Center in consultation

with the Steering Committee.

b. Provide crucial leadership role in the R4D

agenda, with Steering Committee and RMC.

c. Duties include:

i. Daily management aided by small

management office

ii. Ensure agreed outputs are achieved.

iii. Ensure timely and high-quality reporting

to Steering Committee and Consortium

Board through DG of Lead Center.

iv. Public representative of Dryland

Systems, with the Steering Committee,

ensures high and positive profile with

investors & public.

v. Lead resource mobilization efforts,

partner and donor relations, and

relations with RMC and RSACs.

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

Steering Committee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center: ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

• Regional Coordinators (RC)

a. RCs of interdisciplinary research teams

coordinate each Target Region.

b. Part-time appointments and continue to

be affiliated with their home institutions.

c. Ensure that activities in each SRT are

effectively implemented, coordinated,

cross-informed, delivered, and

monitored/assessed.

d. Maintain strong relationships with CRP

Director and partner institutions, donors,

and stakeholders in each Target Region. Team x

CG CentersARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

SteeringCommittee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center:ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

Governance and management

• Regional Stakeholder Advisory Committees

(RSAC)

a. Provide a channel for input and dialog

with RMC and SC.

b. Comment on relevance and effectiveness

of partnership arrangements.

c. Advise and facilitate reaching policy- and

decision-makers.

d. Appointed by SC to address priority

needs and knowledge gaps.

e. Representative of intended users of CRP

outputs in each Target Region. Mix of

constituencies covering policy, public

research, development, NGOs, CSOs,

and community-based organizations,

and land users.

f. Stay in frequent contact with respective

RCs, who will ensure that stakeholders‘

views are continuously shared with RMC.

Team xCG Centers

ARIsNARS

Team 3CG Centers

ARIsNARS

Team 2CG Centers

ARIsNARS

Team 1CG Centers

ARIsNARS

Organization of Dryland Systems

SteeringCommittee

Research Management Committee

Coordinator

Region 1

Coordinator

Region 2

Coordinator

Region 3

Coordinator

Region x

Consortium Board

Performance Contract

CRP Lead Center:ICARDA

Regional Stakeholder

Advisory Committees

Independent Science Advisers

CostGroup Budget Line Item

Year 1(2013)

Year 2(2014)

Year 3(2015)

Total Project Costs

1 Personnel Cost 14,019 14,061 15,331 43,411

2 Travel 2,058 2,213 2,424 6,695

3 Operating expenses (see definition) 7,083 8,796 9,458 25,337

4 Traning / Workshop 1,446 1,579 1,720 4,745

5 Partners / Collaborator / Consultancy 4,537 5,030 5,574 15,142

6 Capital and other equipment 1,496 1,640 1,799 4,936

7 Contingency 562 621 691 1,874

Sub-Total 31,202 33,939 36,999 102,140

8 Institutional Overhead 6,226 6,857 7,503 20,585

Total Project Costs 37,428 40,796 44,501 122,725

Funding SourcesYear 1(2013)

Year 2(2014)

Year 3(2015) Total

CGIAR Fund (Windows 1 and 2) 20,111 20,111 20,111 60,333

Window 3 and Bilateral Restricted Grants 17,317 20,685 24,390 62,392

Others - - - -

Total Funds 37,428 40,796 44,501 122,725

Particulars

Amount

(in '000 USD)

Expected Windows 1&2 for 2013 15,540

Less: Governance & Director's Office 1,700

Less: Gender 400

Less: Partnership/Collaboration -

Less: Centers Operational Budget

ICARDA (42.02%) 5,647.49

ICRISAT (29.68%) 3,988.99

ILRI (9.63%) 1,294.27

IWMI (5.68%) 763.39

BIOVERSITY (4.77%) 641.09

CIP (3.09%) 415.30

ICRAF (2.34%) 314.50

CIAT (2.79%) 374.98

Sub-total Individual Centers Share 13,440

Budgeting Principles

• At least 13% of W1 and W2 money has to go to partners: 0.13 x $13.4 million=$1.74 million

• That money must flow to national partners through joint activities with centers

• Additional funds for gender, capacity building, and meetings will be available

Windows 3 and Bilateral Funding in All CRPs

CRPNo. CRP Title

2013 Budget -Window 3

Restricted Projects

2013 Budget -Bilateral

Restricted Projects

Total Budget -Window 3 &

Bilateral Restricted Projects

1.1 Dryland Areas 8,821,344 14,508,027 23,329,371

2 Policies and Markets - 230,949 230,949

3.1 Wheat 2,965,346 7,341,503 10,306,849

3.5 Legumes 1,470,630 1,157,635 2,628,265

3.6 Dryland Cereals 23,501 993,673 1,017,174

3.7 Livestock - 163,774 163,774

4 Nutrition - 271,363 271,363

5 Water Land and Ecosystem 948,198 1,604,198 2,552,395

7 Climate Change 246,710 245,283 491,993

16 Genebank Funding Support - 226,998 226,998

Non-CRP Related but SRP-related Projects - 1,817,438 1,817,438

TOTAL 14,475,729 28,560,841 43,036,570

Trends in Partner Sharing

• W1 and W2:

– 2012: Less than 1%

– 2013: 13%

• W3 and Bilaterals: 30-40%

• Partnerships are better funded through bilaterals and W3

– But this are usually place-based

Partnership Principle in DS CRP

• National programs and other appropriate partners should carry out the research and extension activities to the extent possible with a leading role

• CG centers preferred role is back-stopping, facilitation, capacity building, and mentoring where needed