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RAISING FOOD & FUNDS
2013 All Agency Conference
Presented by Casey Milton & Jane Corpora
Food & Fund Drives
“Raising Food and Fund Donations”Conducting a Successful Food & Funds Drive
What is a food & funds drive? An event to collect food and/or monetary donations
to benefit your agency.
Benefits: You can collect food or anything else your agency
needso Specific food items, personal care items,
supplies Builds awareness
Builds relationships
How to Sponsor a Food and Funds Drive:
Determine a timeframe and the details
Create flyers• Who is hosting the food drive.• When (Timeframe)• Where to drop off the donations (Include partner agencies).• Detail needed items.• Detail where to give/send monetary donations• Detail contact information.
Visibly display collection materials for the donations.
Collect and distribute!
Advertising Your Drive:
Ways to advertise Website Weekly/monthly pamphlet or newsletter Local surrounding businesses Social media sites Local newspaper/online calendar
Maximizing Your Food Drive:
Partner with surrounding agencies, churches, businesses and schools Via email, letter, flyer
Partner with local grocers – Drop off locations
Contact the media Via a press release
Engage the community
Make yourself accessible!
Involve your place of business- use all resources!
“Thank You” Letters/Receipts:
Create a “thank you letter/receipt” template
Detail the donation
Detail the donors impact in your community
Detail contact information-for future support
Making Long Time Partnerships:
Build a relationship with your organization(s)
Keep in contact with your business
Ask for their continuous support
Communication is key in building strong relationships!
GrantwritingCreating
Winning Proposals
Secret Formula?
Grantwriting Workshop Objectives
•Better understand how to research funding opportunities
•Understand the key elements of a successful grant proposal and why each is important
•Learn common mistakes and best practices to put forward the best proposal
Grantwriting
What are the
benefits of grantwritin
g?
•Financial
• In-Kind Support
•Public Relations
•Relationships
Getting Started
Before you begin, you need to know your own story.
You must do your homework to find sources and then learn about your prospects. It’s a good idea to contact potential funders for details.
Make sure you have adequate systems in place to properly acknowledge, track and report on the outcomes if you are awarded.
Internet
Email Subscriptions
Business Journals
Research Tools
Before you Write a Proposal, Ask Yourself These Questions:
Does my mission fit the
funder’s focus?
Am I within their
geographic focus area?
Is a full proposal appropriate, or should I send a
letter of inquiry?
When is the proposal due? Don’t
wait till the last minute to submit your proposal.
Proposal Components
Cover Letter (if you are not submitting proposal online)
Mission Statement Problem Statement Objective Methods Evaluation Future Plans Budget Summary Appendix/Add-on’s
Cover LetterServes as a one-page introductionAlways address letter to a real person
Be positive and concise
Address the key issues and the “hot buttons”Original signature by your highest officialList all enclosures under the signature block
Problem Statement
What is your unmet need in the community that you wish to address? Be specific.
What is currently being done (or has been done in the past) to address the problem?
Validate your data by citing sources (US Census Bureau, Feeding America, etc.)
Objective
Avoid over-ambitious goals. Remember, you will probably have to report on your outcomes.
MethodsHow are you
going to achieve your objectives?
Be specific.
Explain how you arrived at any conclusions or
projections.
Give a breakdown of all new proposed procedures
to give the funder the best possible
understanding of your plan.
Evaluation
Explain how you are going to keep track of the project
Demonstrate that procedures are in place to
track daily activities
Tell how you plan to analyze your success and report to
the funder
Future Plans and Sustainability
Funders don’t like to be your only source of
money.
If you have other funders, list
them. It demonstrates
that others have confidence in your ability.
Explain how the program can
continue in the future.
How will you utilize the funding?
Make sure everything adds up and that your budget is logical
You must list all expenses
associated with the project
Budget
Summary
Also known as Executive Summary;
should be a concise
snapshot of your
proposal
The Summary is written last
Do a thorough
job; funders may read
the Summary
first to decide if further
review is worthwhile
Please see the handout for a listing
of what should be included in
the Summary
Enclosures and Attachments
Requested enclosures can vary with each proposal, pay close attention to this detail!
You must include everything requested; some funders ask for several copies of proposals or attachments.If you don’t have a requested document, explain why it isn’t available (for example, if your agency doesn’t prepare an annual report)
Proposal Follow-Up
Accepted Proposal
•Send thank you letter- This is a must.•Note any reporting requirements. Put report due date(s) on your calendar (possibly weeks ahead of due date to give you time to compile requested info).
Denied Proposal
•Contact funder to find out why you were denied (great input to improve next year’s request)•Send a thank you (thanking them for considering you) - remember, there’s always next year!
Q & A
Got questions?
