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1@kimadam2007#DITA North America
Even Cheap Wine Needs A Good Plan
Kimberlee Adam, [email protected]
@kimadam2007
© 2016 Kaplan Professional Education
2@kimadam2007#DITA North America
Topics
• Project Management Process• Project challenge• Processes that were more successful than
planned• Processes that were not as successful as
planned
© 2016 Kaplan Professional Education
3@kimadam2007#DITA North America
Creating a Plan
© 2016 Kaplan Professional Education
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Creating a Plan
Project Management Process Groups
© 2016 Kaplan Professional Education
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Kaplan Professional Education
• Who we are?• Areas of study:
– Schweser– Kaplan Financial Education– Real Estate– Architecture & Engineering– IT Training
© 2016 Kaplan Professional Education
6@kimadam2007#DITA North America
Conversion Project
• Convert content to an one-source• Now, in the fourth years into a five year
project– Pilot – Yr 1, Test ROI theory– Initial deployment – Yr 2, validate ROI– Integrating Tools – Yr 3, rollout new systems– Implementation – Yr 4 – 5, all KPE
© 2016 Kaplan Professional Education
7@kimadam2007#DITA North America
CMS / Authoring Tool
© 2016 Kaplan Professional Education
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Project Challenge
• 34 KPE Product Lines• Various requirements• Different stakeholders• Shared services
© 2016 Kaplan Professional Education
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Project Management
• How has project management helped us?
© 2016 Kaplan Professional Education
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Project Charter
© 2016 Kaplan Professional Education
Image from: http://lisamdrake.com/2011/04/30/what-is-a-project-charter/
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Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Executive Summary
Scope MgmtPlan
Time MgmtPlan
Cost MgmtPlan
Quality MgmtPlan
Commun‐icationMgmtPlan
Stake‐holder MgmtPlan
Close Project Plan
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Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Executive Summary• Project Purpose
• Project Objectives• Benefits statement
13@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Scope MgmtPlan
• Tools• In Scope/Out of Scope• Conversion Recommendations
and Requirements• Product Reuse• Deliverable Types• Conversion Strategy• Product Scope
14@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Time MgmtPlan
• Milestones• Change in Stage
15@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Cost MgmtPlan
• Budget breakdown• External costs
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Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Quality MgmtPlan
• Accurate / Valid Content• Low Variation• Kaplay Way for Learning• Customer Satisfaction
17@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Commun‐icationMgmtPlan
• Project Charter• Approval• Email
• PPM• Approval• Highlights• Half-hour
meeting
18@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Stake‐holder MgmtPlan
• Project Executive Team
• Project Team• Functional Team• Steering Committee
19@kimadam2007#DITA North America
Project Management Plan
© 2016 Kaplan Professional Education
Project Management
Plan
Close Project Plan • Activities to close
project
20@kimadam2007#DITA North America
DITA Conversion
• Putting the plan into action– Convert content to DITA– Ensure quality standards– Produce deliverables
© 2016 Kaplan Professional Education
21@kimadam2007#DITA North America
Production
• Metrics, metrics and more metrics– Measure performance– Compare to baselines– Validate assumptions
© 2016 Kaplan Professional Education
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DITA Deployment
• Deliverables• Report on metrics• Lessons learned activity
–I Liked / I Wish
© 2016 Kaplan Professional Education
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Successes
• Earned trust• Documented project requirements• Defining quality
© 2016 Kaplan Professional Education
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Lessons Learned
• Communication Plan• Too much detail in the plan
© 2016 Kaplan Professional Education
25@kimadam2007#DITA North America
Key Takeaways
• What do YOU need to know?• What do YOUR stakeholders need to know?
© 2016 Kaplan Professional Education
26@kimadam2007#DITA North America
Questions?
© 2016 Kaplan Professional Education
Project Management
Plan
Executive Summary
Scope Mng Plan
Time MngPlan
Cost MngPlan
Quality Mng Plan
Commun‐ication
Mng Plan
Stake‐holder
Mng Plan
Close Project Plan
Kim Adam –[email protected]
27@kimadam2007#DITA North America
KPE Content Model
• Project Challenge• Producing KPE Products• Format to Fit Output• DITA XML• Producing KPE Products using DITA XML
© 2016 Kaplan Professional Education
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Producing KPE Products
© 2016 Kaplan Professional Education
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Format to Fit Output• Format for display and how it looks for each output
© 2016 Kaplan Professional Education
Smith vs. Johnson
Smith vs. Johnson
Smith vs. Johnson
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DITA XML• DITA is an XML-based open standard• XML is designed to be independent of the tool and
focus on what the data is
© 2016 Kaplan Professional Education
<legalCite>Smith vs. Johnson</legalCite>
Smith vs. Johnson
Smith vs. Johnson
Smith vs. Johnson
31@kimadam2007#DITA North America
Producing KPE Products using DITA XML
© 2016 Kaplan Professional Education
Conversion is a one-time process
DITAmaps