Escenea Digital, a new product to dissemination of heritage

Anna Valls

Enicpa, Sevilla November , 2013

“Escena Digital” a new product to Dissemination of Heritage

Vision and Mission

VisionTo be the reference centre for the research and information of performing arts of Catalonia

Main goals To preserve the memory of the performing arts in Catalonia To support teaching and research at the various schools of our centreTo disseminate our museum, archive and bibliographical collections

4 Units

MAE. Documentation Centre and Museum of Performing Arts

Research and historical library Since 1968

MuseumSince1923

School librarySince 1923

ArchiveSince 978

Many kinds of documentation


We had 35,177 documents in 885 Windows folders

We had more than 50 MSAccess databases for the archive and museum collections Our bibliographical catalogue was run by VTLS

Our digital newspaper database was run by Knossys

Our staff didn’t include any IT engineer

We used to have old tecnology and no open source We used to pay for all the IT services

Before 2008: Working without Information Technologies

IT Strategic Plan 2008-2013


Professionalization: two new IT engineers

Goal

Expenses reduction: open source software and our own data centre

Improve management, processes and internal communication increase efficiency

Taking advantage of IT to promote our museum collections

Human Resources

Organization

Finance


From 2008 - 2011

FIRST:

Dissemination some museum collections by ContentDM

SECOND:

Intranet by alfresco

Digital newspaper database by Dspace

Web by joomla

2012- 13 Our own information system for the museum /archive collections

Benchmarking

• Dspace, E-prints, Fedora

• Dspace and Fedora belongs to Duraspace

• Duraspace was involved in a new Projecte: Hydra

• Finally we chose: Hydra


HYDRA Project

Founded in 2008: Stanford University, University of Virginia, University of HullFedora Commons (now part of DuraSpace)

Partners: University of Notre DameNorthwestern University, Columbia UniversityPenn State University, Indiana UniversityLondon School of Economics and Political Science, Rock and Roll Hall of Fame, The Royal Library of Denmark, Data Curation Experts, WGBH, Boston Public LibraryDuke University, Yale UniversityVirginia Tech, University of Cincinnati

http://projecthydra.org/

Hydra technology

HYDRA Project

Hydra Project

ESCENA DIGITAL

A new single data model for all the collections based on Dublin Core metadates (except bibliographical and audiovisual collections)

A single system to:

Describe documents or objects

Preserve images

Disseminate the holdings

ESCENA DIGITAL

Model Data

MAIN METADATES

CollectionAuthorsTitle Description: descriptors, key wordsDates

PERFORMANCE METADATES

OBJECT METADATES

Size ProvenanceQuantity Material Language

INTERNAL METADATES

AdquisitionAvailable Conservation ….

Conclusions

Now we have 21rd Century Technology

We use one single application for all the archives and museum collections

Our information system covers: ingestion, transformation, preservation and dissemination

Our digital holdings are growing every day

We are much more efficient


Escena Digital

Anna Valls

[email protected]