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SouthData is a national, full-service document management provider specializing in electronic and paper based billing; high quality variable printing; distribution and mail services; electronic and film based storage; and medical release of information.
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SouthData, Inc.SouthData, Inc.
FlexBill Statements™
Michael May336-783-5967
FlexBill StatementsFlexBill Statements™™
• Maximum flexibility• Full color is most effective• Powerful communication tool• Details debits & credits• Include letters, budgets, announcements, etc.• May be used as Late Notices or Reminders
Billing Statements
Typical statements
•Bill presentment
•Black & white
•Says “send money”
Effective?
• Uses full color
• Generous Message area
• Transaction details
• Multiple delivery methods
• Promotes your brand
• Two versions
• Multiple color choices
Billing Statements
FlexBill StatementsFlexBill Statements™™
Message & Variable Data
Message &
Amount Only
•Increases recall by 80%
•Increases attention span by 82%
•Locate critical information faster by
70%
•Payment response can increase by 30%
•Payments are 55% more likely to be
paid in full
Industry studies by Loyola College; Bureau of Advertising; Xerox Corp;The Power of Color by Michael Allen Co.
Your Statements?
What could
do for
Billing Statements
Upload multiple properties or just oneUpload letters, budgets, etc.
Message can be customized to each association for every orderVariable fonts, size and type
Underline, bold or italics
• Electronic delivery has $0.00 postage
• SouthData manages the email addresses
• Auto-mail if not picked up by homeowner
• Multiple email address deliveries
• Identical to paper version
• Attachments included
Billing Statements – electronic delivery
Message &
Amount Only
Message & Variable Data
Billing Statements - electronic
• Hyperlink to Payment Center• View History• Advertise• Special Messaging• All attachments included
Billing Statements - electronic
•Hyperlinks may vary by property•Electronically they carry:
Management codeProperty IDHomeowner IDAmount due
•Users change & edit hyperlinks
PM uploads data and letters
1.Email bounces2.Email not confirmed
Email notification sent to homeowner
Homeowner receives statement
Printed, assembled and mailed
ELECTRONIC
PRINT & MAIL
$ Payment made! $
1
2
4 4
5
1.New Order Generated2.eStatement Turned Off
6
FlexBill Statement Process
Approved by PM office
SouthData Processes and Proof generated
3
What’s In It For You?What’s In It For You?
Controlled costs Streamlined processing Enhanced corporate image More effective communications Unlimited growth without investment Improved employee time utilization Competitive advantage over others Expanded product offering Peace of mind Consistency