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What we’ll cover today
• PowerPoint• Secrets For Using PowerPoint Effectively:• Outline• Slide layout• Background, Color, Font style,Font size• Spacing• Moving texts• Visuals
PowerPoint can be a highly effective tool to aid learning, but if not used carefully, may instead disengage students and actually hinder learning.
1. Start by creating an outline
The most important part of any presentation is the content, not the
graphical appeal. An outline will give your
audience a good idea of the structure of your
presentation. It will also give them an idea of when you are
nearing the end of your presentation.
• Use point form, not complete sentences• Maximum of six points per slide• Show one point at a time• prevent reading ahead• help keep your presentation focused
2. Arrange your slide layout
• Do not use distracting animation
• Do not go overboard with the animation
• Use consistent animation
Slide layout
• Slide transitions should not be distracting
• Be consistent with transitions –
never Random
• Worst effects – ‘Checkerboard or Comb’
Slide layout
CHECKERBOARD
COMB
3. Use a simple background
• Use backgrounds that contrast with text/imagery.
• Use the same background consistently throughout your presentation.
• Avoid backgrounds that are distracting or
difficult to read from.
4. Use Contrasting Colors
There need to be a lot of contrast between the text color and the
background color. Dark background with light text
– Usually use a medium to dark blue background and white or yellow letters.
Light background with dark letters
It is preferable to use san serif fonts such as Arial or Tahoma.
Avoid using a mixture of fonts and avoid complex fonts like comic sans or impact.
5. Use a standard font
6. Use a big enough font
Use different size to show hierarchy.
Use most text at a 28 or 32 point size, with
titles being 36 to 44 point size.
Font size less than 24 point is too small to be reasonably read in most presentation
situations.
• If you have a set of points
• space them out on the slide
• rather than in one corner
7. Use all the space
The use of white space increases readability and your audience’s ability to scan slides quickly and return their focus back to you, the speaker.
Avoid using flying in, spiral or zooming in your text.
This makes the presenter wait longer between each point and makes the audience focus more on the movement than on what is being said.
8. Stop the moving text
FLY IN SPIRAL IN ZOOM
Instead of using slides that only contain text, use visuals such as graphs, diagrams, photos and media clips to engage the audience.
9. Use visuals instead of text slides
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr0
10
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East
West
North
Graphs
• Use graphs rather than just charts and words– Data in graphs is easier to comprehend
and retain than raw data.– Trends are easier to visualize in graph
form
• Always title your graphs
January February March April
0
10
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Items Sold in First Quarter of 2002
Blue Balls Red Balls
January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6
• Choose pictures that highlight your point.
• Use a screen capture if appropriate.
Photos
• Clip Art used to be a great way of making a presentation visual – particularly when computers were less powerful.
• Clip art can look very dated compared to a colour photograph specific to your presentation.
Clip Art
The last slide you speak to should not be the last slide in your presentation file.
The final slide should be a blank slide so that if you go through all the other slides, you have a final backup from dropping into the program.
10. Have Slides at the End of Your Presentation
