EDI Translator Evaluation Guide

DiCentral Corporation

Evaluation Guide

DiTranslator 8 Evaluation Guide

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Copyright and Legal Disclaimers

Evaluation Guide for DiTranslator 8

Copyright © 2011 by DiCentral Corporation

All rights reserved. This document and all content that is contained, embedded and linked to this

document, and that is written by DiCentral Corporation, or its partners or affiliates is copyright and

bound by all copyright laws.

This document is the property of DiCentral Corporation and/or its affiliates and contains public

information about proprietary products and/or services. All information contained herein is the property

and exclusive copyright of DiCentral Corporation. No information within this document, nor information

about the products or services described in this document, may be distributed or copied without the

expressed written consent of DiCentral Corporation.

For further information, contact DiCentral Corporation.

Address: 1199 NASA Parkway, Houston, TX 77058

Phone: +1.281.480.1121 or +1.713.559.0580 Fax: +1.281.480.1181 Website: www.dicentral.com

http://www.dicentral.com/


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Contents Copyright and Legal Disclaimers ............................................................................................................... 1

Welcome to “Zero Effort” EDI ................................................................................................................... 3

1. System Requirements ........................................................................................................................... 4

1.1 Getting a License Key ...................................................................................................................... 4

1.2 Before Installing DiTranslator 8 ...................................................................................................... 4

2. Getting to Know DiTranslator 8 ............................................................................................................ 5

3. Fundamental Process ............................................................................................................................ 7

3.1 Creating a Network ......................................................................................................................... 7

3.2 Adding a Trading Partner ................................................................................................................ 9

3.3 Managing Transactions ................................................................................................................. 10

3.4 Automating the Process ................................................................................................................ 12

END-USER LICENSE AGREEMENT FOR DiTRANSLATOR ........................................................................... 14


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Welcome to “Zero Effort” EDI

DiCentral understands the needs of small businesses. When implemented properly, EDI can provide

significant cost benefits and improvements in capabilities to businesses of any size. Deployed and

implemented poorly, however, EDI can become a strain on the business, often costing far more than its

resulting savings in reduction of paperwork.

As a small or mid-sized business, you are most likely looking at EDI for the first time - or are looking for

solution to improve your existing EDI performance. That’s where DiTranslator 8 comes in. Unlike other

EDI translators, DiTranslator provides you a powerful, reliable, easy-to-use tool that is focused on

automating EDI without the drawbacks and making EDI a truly “zero effort” experience.

This guide has been designed to help you get the best exposure to DiCentral DiTranslator 8 and its

automation capabilities. It is recommended that you read the entire document before starting your

evaluation. It may be helpful to print the document so you can refer to it during your testing.

Thank you for trying DiCentral DiTranslator 8.

Welcome to the DiCentral family, welcome to “Zero Effort” EDI.


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1. System Requirements

1.1 Getting a License Key DiTranslator 8 uses an activation system requiring a valid license key to proceed. The license key is sent

to the mailbox that you provided in the Download form. If you do not see the email from your mailbox,

please check the Bulk folder or call (281) 480-1121 x3 and our support representative will be happy to

generate a new license key for you.

1.2 Before Installing DiTranslator 8 Before installing DiTranslator 8 on a new system or upgrading an existing DiTranslator installation,

please note the minimum system requirements below. Failure to follow the recommended system

requirements and installation guidelines will prevent our technical support team from providing

you with the necessary guidance should you experience difficulties.

This evaluation guide outlines basic requirements for installing DiTranslator 8 along with some steps

that are recommended to take for full utilizing power of DiTranslator 8. Be sure to read this entire guide

prior to beginning your evaluation.

DiCentral recommends the following minimum system configurations for DiTranslator:

Hardware

Intel Pentium/Celeron processor at 1GHz or compatible CPU

512 MB of RAM

At least 500 MB of available hard-disk space

A graphic card capable of 1024x768 display resolution or better

Internet Connection (Broadband is recommended)

CD-ROM or better

Support a communication adapter

Software 32 and 64 bit edition of Windows Vista/ 7/Server 2008

Microsoft SQL Server 2005 or above

Microsoft Internet Explorer 7

Before installing your software

DO NO INTERRUPT OR TERMINATE THE INSTALLATION

Do not interrupt an ongoing installation by using the End Process command from the Windows Task

Manager. This may cause damage to your installation and require assistance from our technical support

team.

Long Path Names


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If you install DiTranslator in local hard disk, you may encounter an error message like the one you see

below:

“Could not open source file C:\Documents and Settings\All Users\Documents\ networks\Async

Collection CD rom 10_12_2006\Async\COMMERCE\EDATA\ Commerce\Commerce.HL_(-1)”

This error is due to the unusually lengthy path created by the location of the installation folder. To

prevent this error from occurring, it is recommended that you store your installation folder on the root

(C:\) directory until you have finished the installation.

Anti-virus software

It is recommended that you temporarily disable any anti-virus software during installation to ensure that

all necessary files are copied and that the installation is performed as quickly and efficiently as possible.

Back up your data

While every effort is made to ensure that DiCentral customers can migrate from older versions of

DiTranslator to DiTranslator 8 in a seamless manner, it is strongly recommended that you backup your

existing DiTranslator system and data files prior to beginning any upgrade or installation of DiTranslator

8. Remember that once you upgrade your data structure to adapt DiTranslator 8, you will not be able to

downgrade to a previous version without first removing version 8 and performing a manual export of

your DiTranslator data and a subsequent import into your older version of DiTranslator.

If you are installing DiTranslator 8 for an evaluation or are interested in testing DiTranslator 8 prior to

using it in a production environment, it is highly recommended that you do so on a separate system and

upgrade your primary production environment only when you are ready to perform this migration.

2. Getting to Know DiTranslator 8 User Guide User Guide is helpful when you are using DiTranslator for the first time and need instruction on

performing a specific task. User Guide locates under the Help menu which locates at the top of your

application’s menu bar.

QuickStart Guide During installation process, a shortcut is placed on your desktop linking you to the QuickStart Guide. In

case you removed this shortcut, you will be able to find the QuickStart Guide in the DiTranslator

application directory. The QuickStart Guide will walk you through installation and basic setup and is an

excellent resource that helps you getting started and familiar with DiTranslator.

Professional Service DiCentral offers customized training sessions tailored specifically to your needs. Our professional

services team can provide you with complete remote support to any software related issues. We can


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build maps and task sequences, perform regularly scheduled maintenance, and a variety of additional

services designed to keep your DiTranslator 8 in perfect working order. If you need an on-site

assistance, DiCentral will assist in getting you in contact with certified consultants and VARs around the

country who can work with you at your location on any DiTranslator needs. Contact our sales

representative at (281) 714-5609 for detailed information.


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Note:

The View Pane will look different depending on the selected view.

The Properties pane displays critical information about the selected file in DiTranslator.

The Tasks and Files pane shows tasks and data files associated with a given network, Trading

Partner or transaction set.

The Detail Pane shows the contents of any selected file in DiTranslator.

Networks allow you to aggregate trading partners in common groups.

For example, you could have a network of trading partners associated to a specific VAN.

3. Fundamental Process Unlike other EDI products, the true power of DiTranslator lies in its automation capabilities. Proper

setup and implementing DiTranslator 8 can turn EDI from a chore into the hands-free experience that it

is meant to be all along.

3.1 Creating a Network The first step in setting up DiTranslator 8 is to create a network. A network is a collection of trading

partners that you communicate with using a common methodology - direct connect with a specific VAN

through FTP or AS2 - depending on the configuration between DiTranslator and your choice of

connectivity software.

Perform the steps below to add a network using the pre-configured network kit:

1. In the main DiTranslator window, select New button on the toolbar.


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The Trading Partner Setup window is displayed.

2. On the Trading Partner Setup window, select the Networks tab, click the New button.

The Network Setup Wizard is displayed.

3. In the Network Setup Wizard screen, select the Install pre-configured Network option and click

the Next button.

4. When the Network Wizard displays the location dialog, click the Browse button to locate and

select the Network Kit. Click Next to continue.

5. Accept or modify the Network Name, then click the Next button.


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The Folder box (the name given to the directory associated with this network) is displayed

for your information, but cannot be changed.

The Use Default button will restore the network name back to the original default if desired.

6. Click Finish to complete.

3.2 Adding a Trading Partner

Perform the steps below to add a new Trading Partner using a pre-configured kit:

1. In the main DiTranslator window, select New button on the toolbar.

The Trading Partner Setup window is displayed.

7. On the Trading Partner Setup window, select the Trading Partners tab, click the New button.

The Trading Partner Wizard is displayed.

1. Select Install pre-configured Trading Partner Kit option and click the Next button.

2. Select the network that will be used to communicate with this Trading Partner and click Next.

3. Click Next to continue.

4. Click Browse to specify the directory where the Pre-configured Trading Partner Kit locates and

click the Next button.

5. Accept or modify the Trading Partner name and click the Next button.


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The Folder box - containing the name given to the directory associated with this partner - is

displayed for your information, but cannot be changed.

The Use Default button - restoring the Trading Partner name back to the original default if

desired.

6. Click Finish to complete.

7. Click OK to exit Trading Partner Setup window.

3.3 Managing Transactions

DiCentral believes that EDI should be an automated process that works with minimal manual input from

the user. The steps outlined below will show you how to harness the power of automation in

DiTranslator 8.

3.3.1 Receive a Purchase Order (850 inbound) Follow the steps below to receive the purchase order from trading partner.

1. In the Tree view, expand the Network (NS_AS2) by clicking the + sign.

2. Double-click the Receive Mail to receive all mails from all trading partners.

3. If you have an EDI mail, the New Mail In will turn bold.

4. Double-click the Sort Mail icon to produce Sorted Mail files for each trading partner who sends

you data. The New Mail In icon will no longer be bold.


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5. Expand the + sign in front of Network (NS_AS2), Trading Partner (3m), Transaction (850

Ver3010) and Inbound.

Trading Partner, Transaction, Inbound, Translated Mail and Sorted Mail all turn bold. This

means there is file in these items.

6. Double click on Interpret Sorted Mail to validate the data against the appropriate EDI standard,

create the Translated Mail file, and generate Functional Acknowledgement for the data just

interpreted.

7. Select Purchase Order Report to view purchase order in HTML format.


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3.3.2 Create and Send turn around EDI document (810 outbound)

Follow the steps below to create and send turn around EDI document to trading partner:

1. Double-click Convert PO to INVOICE to create turn around EDI document (810 outbound).

2. Double-click Generate EDI Mail from Translated to create the actual outbound data that will be

sent to your trading partner.

3. Select Send Mail in Network level to send 810 to trading partner.

3.4 Automating the Process


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The true power of DiTranslator 8 lies in its automation capabilities. All the steps above can be

configured to automatically execute as desired. For example, you could create a schedule to receive all

inbound EDI mails and send all outbound EDI mails on a pre-determined schedule. This automated

process can be expanded to create and email reports to pre-defined set of users.

Please contact our sales representative at (281) 714-5609 for more information in automating the

process.


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END-USER LICENSE AGREEMENT FOR DiTRANSLATOR

IMPORTANT-READ CAREFULLY: This End-User License Agreement ("EULA") is a legal agreement between

you (either an individual or a single entity) and DiCENTRAL Inc. ("DiCentral"), 1199 Nasa Parkway,

Houston, TX 77058 for the software product identified above, which includes computer software and

may include associated media, printed materials, and "online" or electronic documentation

("SOFTWARE PRODUCT"). By installing, copying, or otherwise using the SOFTWARE PRODUCT, you agree

to be bound by the terms of this EULA. If you do not agree to the terms of this EULA, do not install or

use the SOFTWARE PRODUCT.

SOFTWARE PRODUCT LICENSE

The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as

other intellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold.

1. GRANT OF LICENSE. This EULA grants you the following rights:

Applications Software. You may install and use one copy of the SOFTWARE PRODUCT, on a single

computer.

Storage/Network Use. You may also store or install a copy of the SOFTWARE PRODUCT on a storage

device, such as a network server, used only to install or run the SOFTWARE PRODUCT on your other

computers over an internal network; however, you must acquire and dedicate a license for each

separate computer on which the SOFTWARE PRODUCT is installed or run from the storage device.

A license for the SOFTWARE PRODUCT may not be shared or used concurrently on different

computers.

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.

Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse

engineer, decompile, or disassemble the SOFTWARE PRODUCT, except and only to the extent that

such activity is expressly permitted by applicable law notwithstanding this limitation.

Separation of Components. The SOFTWARE PRODUCT is licensed as a single product. Its component

parts may not be separated for use on more than one computer.

Rental. You may not rent, lease, or lend the SOFTWARE PRODUCT.

Support Services. DiCENTRAL may provide you with support services related to the SOFTWARE

PRODUCT ("Support Services"). Use of Support Services is governed by the DiCENTRAL policies and

programs described in the user manual, in "online" documentation, and/or in other DiCENTRAL-

provided materials. Any supplemental software code provided to you as part of the Support

Services shall be considered part of the SOFTWARE PRODUCT and subject to the terms and

conditions of this EULA. With respect to technical information you provide to DiCENTRAL as part

of the Support Services, DiCENTRAL may use such information for its business purposes,


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including for product support and development. DiCENTRAL will not utilize such technical

information in a form that personally identifies you.

Software Transfer. You may not assign or transfer the SOFTWARE PRODUCT or this license to any

other party without the express written consent of DiCENTRAL. If you transfer possession of any

copy of the SOFTWARE PRODUCT to another party without DiCENTRAL's consent, your license is

automatically terminated.

Termination. Without prejudice to any other rights, DiCENTRAL may terminate this EULA if you fail

to comply with the terms and conditions of this EULA. In such event, you must destroy all copies of

the SOFTWARE PRODUCT and all of its component parts.

Service Bureau. Unless specifically licensed, the SOFTWARE PRODUCTS covered under this EULA are

for your internal data processing only. You may not use the SOFTWARE PRODUCTS to provide

computer services (whether remote access, batch, or otherwise) to third parties not affiliated with

you. Affiliated companies shall mean any entity controlling, controlled by or under common

control by you or your parent.

3. UPGRADES. If the SOFTWARE PRODUCT is labeled as an upgrade, you must be properly licensed to

use a product identified by DiCENTRAL as being eligible for the upgrade in order to use the SOFTWARE

PRODUCT. A SOFTWARE PRODUCT labeled as an upgrade replaces and/or supplements the product that

formed the basis for your eligibility for the upgrade. You may use the resulting upgraded product only in

accordance with the terms of this EULA. If the SOFTWARE PRODUCT is an upgrade of a component of a

package of software programs that you licensed as a single product, the SOFTWARE PRODUCT may be

used and transferred only as part of that single product package and may not be separated for use on

more than one computer.

4. COPYRIGHT. All title and copyrights in and to the SOFTWARE PRODUCT (including but not limited to

any images, photographs, animations, video, audio, music, text, and "applets" incorporated into the

SOFTWARE PRODUCT), the accompanying printed materials and any copies of the SOFTWARE PRODUCT

are owned by DiCENTRAL or its suppliers. The SOFTWARE PRODUCT is protected by copyright laws and

international treaty provisions. Therefore, you must treat the SOFTWARE PRODUCT like any other

copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer

provided you keep the original solely for backup or archival purposes. You may not copy the printed

materials accompanying the SOFTWARE PRODUCT.

DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE PRODUCT in more than one medium.

Regardless of the type or size of medium you receive, you may use only one medium that is appropriate

for your single computer. You may not use or install the other medium on another computer. You may

not loan, rent, lease, or otherwise transfer the other medium to another user, except as part of the

permanent transfer (as provided above) of the SOFTWARE PRODUCT.

6. The SOFTWARE PRODUCT may contain mandatory systems software upgrades required for proper

operation of the SOFTWARE PRODUCT. Any such systems software upgrades are licensed to you

pursuant to the same terms as provided in your license to the operating system.


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The SOFTWARE PRODUCT contains confidential and trade secret information that you, your employees,

and your agents are required to protect from wrongful disclosure. You may not distribute or otherwise

make the SOFTWARE PRODUCT or the accompanying printed materials available to any third party.

8. Client authorizes DiCENTRAL to include Client's name, contact information and other relevant

directory information relating to Client's use of the PRODUCT in directories which DiCENTRAL may

choose to publish for the purpose of promoting the use of the PRODUCT by other parties.

9. PAYMENT OF THE ANNUAL MAINTENANCE FEE is required in order to maintain this EULA as valid and

receive updates and services from DiCentral. Failure to pay maintenance to DiCentral's lockbox or

corporate headquarters within 60 days of the renewal date [which is each year's anniversary of the

original invoice date for the license] invalidates this EULA. In order to reinstate the license, you must

pay a fee equal to the lower of either

(a) 1/2 of the original license fee or

(b) to pay all the accumulated unpaid back maintenance and a penalty in the amount of 1/2 year's

maintenance fee. Failure to pay the reinstatement fees when requested by DiCentral forfeits the

reinstatement privilege and you are then required promptly to return to DiCentral or destroy all copies

of the SOFTWARE PRODUCT and accompanying components and documentation, whether paper or

electronic, and to cease use of the SOFTWARE PRODUCT. Failure to comply with a request for payment

and subsequent use of the SOFTWARE PRODUCT is, the parties agree, a substantial breach of DiCentral's

copyright and this EULA.

10. MISCELLANEOUS

This EULA is governed by the laws of the State of California.

THE SOFTWARE PRODUCT IS PROVIDED 'AS IS' WITHOUT ANY WARRANTY OF ANY KIND, EITHER

EXPRESSED OR IMPLIED. THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE SPECIFICALLY DISCLAIMED. DiCENTRAL MAKES NO WARRANTY THAT THE

SOFTWARE PRODUCT WILL MEET YOUR SPECIFICATIONS OR NEEDS OR THAT THE SOFTWARE PRODUCT

IS ERROR-FREE.

IN NO EVENT WILL DiCENTRAL BE LIABLE TO YOU FOR ANY DAMAGES, INCLUDING ANY LOST PROFITS,

LOST SAVINGS, OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT

OF THE USE OR INABILITY TO USE THE SOFTWARE PRODUCT EVEN IF DiCENTRAL HAS BEEN ADVISED OF

THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY ANY OTHER PARTY. DiCENTRAL'S LIABILITY

SHALL NOT EXCEED THE AMOUNT PAID TO DiCENTRAL UNDER THIS AGREEMENT.

OTHER THAN AS MAY BE EXPRESSLY SET FORTH HEREIN, NO OTHER WARRANTIES. TO THE MAXIMUM

EXTENT PERMITTED BY APPLICABLE LAW, DiCENTRAL AND ITS SUPPLIERS DISCLAIM ALL OTHER

WARRANTIES AND CONDITIONS, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,

IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-


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INFRINGEMENT, WITH REGARD TO THE SOFTWARE PRODUCT, AND THE PROVISION OF OR FAILURE TO

PROVIDE SUPPORT SERVICES.

IF YOU HAVE ENTERED INTO A DiCENTRAL SUPPORT SERVICES AGREEMENT, DiCENTRAL'S ENTIRE

LIABILITY REGARDING SUPPORT SERVICES SHALL BE GOVERNED BY THE TERMS OF THAT AGREEMENT.

BECAUSE SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF

LIABILITY, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

In the event of any breach of this EULA, the non-breaching party shall be entitled to its costs of

enforcement, including attorneys' fees and court expenses incurred in obtaining and in enforcing any

judgment.

Technology

EDI Translator Evaluation Guide