Eliminating re-occurring admin Eliminating re-occurring admin tasks can be as profitable as an tasks can be as profitable as an

improved manufacturing improved manufacturing process?process?

You may be leaking cash !

We think ECM in the front office is as important as an assembly line in the back office! Why not have the Front Office be as interested in time-and-motion as the back office?

Paper Documents & Files

Mail

Email

Enterprise Applications

FaxElectronic Documents

FormsReports

Graphics, Video, &

Audio

Blueprints & Photos

XML & Meta Data

Print Output

Is your company managing these paper initiated processes or are they

managing you ?

Packing slipInvoicePurchase Order

Basic Spaghetti Diagram

Business Manager Approval

Shipping & Receiving

Mail Room

AP Matching

Accounting

Purchasing Check Creation

Customer Services

H

H

H

W

W

W

W

W

Document touch's is a waste of time and money, is this happening at your company?

The average AP, AR, or Contract office worker uses

10,00010,000 sheetsof paper a year and is not always efficiently handling them, this is where we can bring immediate ROI.

45% 45% of office documents ends up in the trash or in a box on a shelf.

40% 40% of a worker’s time is spent doing redundant task that can be automated.

Studies have proven that: Cost Of Storing An Invoice / Sale Order / Logistics Document = $1.00 for each touch point or more

$1.40 Cost Of Filing / Invoice

$16.80 Filing Person's Wage Rate/Hour

5Time Taken To File An Invoice (minutes)

Storage & Retrieval Costs For Paper Based Invoices

$0.42Cost Of processing an Invoice$16.80 Filing Person's Wage Rate/Hour

1.5

Time Taken To File An Invoice (minutes)

Workflow integrated with ERP cuts costs… by 60%

1.5

Even at low volume it adds up….

$280,000 200,000Large

$70,000 50,000Medium

$14,000 10,000Small

Cost/YrNumber Of Invoices/YrCompany Size

Storage & Retrieval Costs For Paper Invoices

$84,000 200,000Large

$21,000 50,000Medium

$4,200 10,000Small

Cost/YrNumber Of Invoices/YrCompany Size

Imaging & Document Management Costs

When the number of users times the number of documents exceeds a 5,000 and/or the value of the documents lost or in the wrong hands exceed $500

Users x Documents Equals

1 5,000 5,000

10 500 5,000

100 50 5,000

When does a server based file system or “My Documents” not make sense anymore?

Difference between a ECM and a file store…ECM’s integrate with ERP such as Oracle Apps or SAP’s “archive link”

ECM provides this: “My Documents” on the network drive shared among a group will leave you short in the automation game !

Intelligent (Active) Storage Where is it? Do we have it? Should we have it? No Retention.

Provides Biz-based distribution Where is the flow? No ability to integrate with SAP.

Version / Revision Controlled Is this the right copy? Am I working on the correct copy? Is this the latest PO or Invoice.

Management Reporting File listings, Missing document reports, escalation of a contract or an unpaid invoice

Business Process Automation None, can not scale to HR and other departments

Meets Compliancy None; security and compliance are impossible.

Supports biz-based doc type File type only concepts.

Don’t drown in documents; let us bring back room assembly line workflow concepts to your front office tasks! Typically front office staffing is more expensive than back office personnel. With a little effort we can make admin’s world 60% faster and offer web based external facing views to your clients; Wouldn’t it be nice if payables or receivables, hidden in a process, were exposed aligning you closer to your venders and customers?

Have us in to do a discovery of where we can be most effective. Help me Help You!

Our value proposition to you is…“There is a lot of information below the surface in unstructured document.”

Strategies for Increased Efficiency and Cost Reduction within AP, Collections, HR and other Back Office Functions

Leverage ECM technology along with workflow to supplement our ERP system shortfalls...

Result: to make for a more efficient and increased profitability for your company.