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Operator: Good afternoon, my name is (Shaira) and I will be your conference operator today.
At this time, I would like to welcome everyone to the Hidden Lakes Apartments first quarter
2011 conference call. All lines have been placed on mute to prevent any background noise.
After the speakers’ remarks, there will be a question-and-answer session, if you would like to ask
a question during this time, simply press star then the number one on your telephone keypad. To
withdraw your questions, press the pound key. Thank you. Ms. Tania Jernigan, you may begin
now.
Tania Jernigan: Thank you, and thank you everyone for taking the time to join us this morning
to discuss Hidden lakes. In the room with me this morning at CORE is Jonny Harmer the CFO,
and then Marc Raskulinecz, vice president of Asset and Property Management. I am going to
turn over the call over to Jonny again who will review the financial results and then we will have
a discussion from Marc about the operational results and then of course we will turn over to you
for Q&A. So with that, let’s go ahead and open the conference call.
Jonathan Harmer: Thank you Tania, thank you to everybody again who is joining us on the call.
With regards to the first quarter performance for 2011, I saw some very favorable signs on the
income side. We were favorable the budget by just under $50,000 or eight percent of budget.
And that is due to an increase in occupancy and a decrease in the amount of write-offs. On the
expense side, we were unfavorable by almost, almost the exact same dollar amount; $48,642.
We are just under 13 percent of budget, but that is due in large part to repairs and maintenance
and then turn-over we had, as indicated in the quarterly report, a significant increase in
occupancy which required us to turn and repair some units that had not been occupied for a little
bit of time.
So there was some additional cost in getting those units ready. Overall the net operating income
was favorable by just over $1,000, or about half a percent of budget. And really the big story on
the financial side was a significant increase in occupancy; we ended the quarter at 97 percent
occupancy. It’s been quite some time since we’ve been able to see occupancy that high at this
property. So hats off to Marc and his team for really being able to drive occupancy.
We will see income increase in the coming months. It will take a little bit of time for the cash
flow to follow just because the timing associated with getting the new renters in, obviously the
upfront expense associated with getting some of the units ready. So to date we haven’t seen a
significant decrease in accounts payables, still at $318,274 and about 232,000 of that is due to
CORE – past fees due to CORE.
As a comparison though, at this time last year, the accounts payable was $365,000. So we have
made some progress over the last year. And I anticipate we will see that progress continue and
accelerate as we are able to maintain occupancy in the mid to high 90s. With regards to cash we
ended the quarter with $80,196 of cash-on-hand. Excuse me for that, little misstep there, but
$80,196 of cash-on-hand, which is about equal to where we were a year ago.
Cash flow year to date is positive by $15,135. So with regards to distributions, as we've iterated
in the past, they will remain suspended until through holding occupancy has hit a higher level we
can increase income and subsequently cash flow, that we'll use to first pay down our accounts
payable, and then to fund reserves – necessary operating reserves – of the properties.
With regards to our debt, the loan maturity is not until May of 2017 and amortization is still over
three years out, at June 2014, and that will add approximately $15,000 per month to our debt
service. Our current interest rate on the loan is 5.36 percent. There are two step-ups remaining
on the loan with regards to the interest rate. It will step-up to 5.16 percent in July of this year
and 5.81 percent of July of next year. Each one of those step-ups will add about $3,000 per
month in debt service. With regards to our expenses per door, it did increase during the first
quarter slightly to $294 which is still lower than average that we have seen in our portfolio. But
that increase was primarily due to the increase in repairs and maintenance expense and the turn-
over expense associated with the increase in occupancy. So with that introduction on the
financial side I will ahead and turn the call over to Marc.
Marc Raskulinecz: Thanks so much Jonny. Hidden Lakes currently is at 95 percent occupied as
of today with nine percent payable. As Jonny had said we are seeing some very positive results
in our leasing effort and are set-up is strong next couple of months with very little expiring over
the next 90 days; six percent expiring in May, five percent expiring in June, and six percent
expiring in July. We are seeing offering increases of three to five percent on lease renewals;
three percent on 12 months leases and five percent on leases from six to 11 months. Month-to-
month leases are going to market rates plus a premium of $200. We are seeing a renewal capture
rate of 56 percent year-to-date which is a very solid number. In addition to that we have
continued to see improvement in the unemployment rate in the area, which is now at 9.4 percent.
Our marketing continues in the same fashion with drive-by marketing including banners, boot-
legs and balloons throughout the marketplace; print marketing with Apartment Finder and
Apartment Guide, online marketing with apartmentfinder.com, apartmentguide.com, the Hidden
Lakes website, as well as Craigslist. Our outreach marketing continues with local government
agencies – police, fire – as well as schools and universities in the area. We do have a referral
program for realtors, locators and residents, paying $200 for every new lease brought to Hidden
Lakes.
We did recently have some storm damage from the tornadoes that went through the area. And at
this point in time we are working through those repairs with the insurance company. And the
estimated damages at this point in time range between $25 and $50,000, only to the roofs as the
roof shingles were pulled off during the storm. At this time I will turn the call over to Tania.
Tania Jernigan: Thank you Marc, operator that concludes the prepared remarks we would like to
open it up for Q&A.
Operator: At this time I would like to remind everyone in order to ask a question, please press
star then the number one on your telephone keypad. That's star then the number one for
questions or comments. We will pause for just a moment.
Your first question comes from the line of (Carol West).
(Carol West): Hi Jonny. Hi Marc. The numbers sound very promising, I hope the overall
economy supports that and continues to support it I should say. I wondered if there was any new
marketing ploys that have worked with any of the sub communities in the area, or just in general
if this is – the building is tending to rise just on the rising tide of employment?
Marc Raskulinecz: Well, we have focused quite a bit on the outreach marketing as well as
referral program at the community with many local businesses expanding which we spoke of on
the last conference call, we have focused many of our outreach efforts to those groups in order to
continue to bring new clientele in. In addition to that, we have stepped up the referral program
on site with (flyering) and reminding the current residents of the referral program and that effort
has worked as well.
The on-going Craigslist advertising is really where we are getting the bulk of our prospects
coming through the door. And that has continued on for most of the year at this point.
(Carol West): Great. Just to know, you said something about capture rate that I missed, not a
question really, but could you just repeat what you said and tell me what the capture rate is? Is
that the number of people that will come through versus number of people you capture?
Marc Raskulinecz: We actually, it was the renewal rate capture.
(Carol West): I see, ok.
Marc Raskulinecz: We are renewing 56 percent of the people who are expiring at any given
month at this point of time through the year, at this time.
(Carol West): And what you would like to see is a good capture rate on the property like, you
know, commercial property?
Marc Raskulinecz: Somewhere between 55 and 65 percent is pretty strong for the market
especially in market that does offer concessions and people the opportunity to relocate at close to
the same amount with getting a three to five percent rate increase, while achieving 56 percent
capture rate is still a very strong number for the industry.
(Carol West): Is it, I do think, I mean obviously you have weighed it, do you think it is better to
go for the three to five percent than try to increase the capture rate first?
Marc Raskulinecz: Absolutely I think at this point getting the revenue increases on the existing
tenants is where Hidden Lakes will make up the bulk of the ground on the revenue side. The
cost to renew someone is very minimal. And to get that three to five percent increase on those
will benefit the bottom line in the long run.
(Carol West): So basically the people who are leaving may be ones who are more recent tenants
where there is not a lot of work to be done they were just taking advantage of the low rates
temporarily?
Marc Raskulinecz: Exactly. Exactly.
(Carol West): Great, well, you know these are great numbers and it is understood that it may
take a few months for the new income to show but thank you both; congratulations. And Tania,
thank you all.
Marc Raskulinecz: Thanks (Carol).
Operator: Your next question comes from the line of (David Belfick).
(David Belfick): Good morning and sorry I got on the call a little bit late so these questions may
have been answered in the discussion but couple of questions I have is I see one of the increase
in expenses and increase in concessions. How much of that are we losing from the rent increases
by the additional concessions and how many months does it to break even and actually show a
net increase in the rent? And then the other question was looks like one of the big expense item
and was increase in the cost per unit per turn-over due to additional work – repairs, painting – in
the unit of $253. Obviously there was more turn-over.
Are you finding that the apartments are, I don’t want to say damaged, but is there more work that
has to be done in excess of the security deposits. Are we trying, is there any way to recapture
any of that additional cost if it is due to the fact that the tenants didn’t maintain the units
properly? And is there any way to try and reduce that expense side. And you know talking
about the maintenance expense on the plumbing, electrical and lighting. I mean, that seems to be
something that should have, you know, we should have known. What kind of lighting expense, I
mean, it seems like a big number for things that probably should have been known if it was on-
going maintenance. So I was just wondering how we are addressing those additional expense
items.
Marc Raskulinecz: All great questions, I will start with the occupancy and concession question.
Concessions were offered earlier in, early part of the year in order to gain the occupancy in
which we have today. And we are actually at, at this point with a 95 percent occupancy. You
are seeing an occupancy rate two percent above what we budgeted for at any point in time during
the year, and ending the quarter at 97 percent that was almost five percent above our projections
in occupancy. Those concessions which are over budget by roughly $9,000, you are seeing that
off-set by the increase in vacancy almost completely at this point.
And we should continue to see that and overcome that additional concession in the occupancy
number in the next 30 to 60 days. It does take a little bit of time in order to get past those
concessions, in order to see the gain in revenue. In addition to that, with the property at 95
percent plus occupied on a week-to-week basis with only nine percent of the building available
the concessions have reduced significantly in what we are offering upfront at this point and only
offering it on select units. And you are seeing a significant reduction in that today that we have
not seen over the past calendar year. Hopefully that answers that part of the question.
With regards to the expenses, there is a couple of things that you asked, and yes we did have
additional turn-over during that period of time. What we did see is the property was focused on
renting apartments with minimal damage early on in our attempt to drive occupancy up, pushing
the more damaged units later down the road in order to control expenses a little better. As we
continued to gain in occupancy, we got to the point where the more damaged units were going to
need to be repaired and so those repairs were completed driving that expense up. Overall, our
maintenance and repairs expenses are, you know, it is hard to say what, you know, what
specifically has driven those up without delving a little farther into the details which I don’t have
in front of me today.
But I do know with regard to the plumbing, and electrical issues, a building of this age you do
unfortunately have on-going plumbing and electrical issues. And we do have a significant
challenge with the drains, in having to clear clog drains on a regular basis and also repair fixtures
that have gone bad, that have not been replaced in many years. We do focus on keeping those
expenses under control to our purchase order system and only replacing items that cannot be
repaired. So you did see a little bit of increase in expenses here in the first quarter, but as the
building has stabilized at above 95 percent those numbers should continue to come down as we
don’t see as much turn-over here over the next few months.
(David Belfick): Well, now I would imagine, I mean looking at tenants that have left a lot of
them it looks from eviction so obviously you had a lot of damage hopefully with the quality of
tenants improving with the economy improving, you know you won’t get that moving forward
and hopefully that is just a temporary not an on-going because a $253 increase per unit is a
significant. I mean that is a lot of money on top of what you normally figured into it. So
hopefully, you know hopefully that does start to work its way down at this point and I can’t
imagine there is much of anything that we can do to try and go after tenants who have caused in
excess of security deposit for damages, I mean …
Marc Raskulinecz: We do. We do go after all tenants who have damaged their unit. And
unfortunately at this community we don’t see a whole lot of recovery in that, but we do have an
active program with a collection agency at the time of move out we charge up for all damages to
the apartment to the resident. The on-site personnel sends 30 days attempting to collect debt and
then it does transfer over to a collection agency to continue the effort. We did see some recovery
from it, but not, certainly we don’t collect dollar-for-dollar what goes to them and what comes
back. The good news is that it does not come off their credit report, and at some point in time
those people will look to buy a car, or rent an apartment, or purchase a home, and need to satisfy
those debts in order to get those products.
Tania Jernigan: But Marc it’s pretty common for that cost because it tends to dance around a lot.
I know that I look at all the properties because I prepare the report, this is Tania. You will find
that, you know from quarter-to-quarter, from property-to-property, it does dance around $100 to
$200 per unit, you know, increase or decrease based on just what happens during that quarter.
So, this isn’t really alarming to me as you know you once see it go this way, but I won’t be
surprised it bounces back the other way next quarter.
Marc Raskulinecz: That is correct. Again, depending on the data the number of evictions tend
to drive the amount, up, the turn-over cost up because when people are been evicted from their
unit, they don’t generally expect to get their security deposit back so cleaning and damage
charges do go up and with a stronger economy you will see that less-and-less.
(David Belfick): So, if they turn over the collection it’s in essences putting a lien on these
individuals that as some point when they go to do something else that lien needs to be satisfied,
or do they have to pay, it kind of sounds like you have indicated.
Marc Raskulinecz: Generally what happens is most major management companies will not
allow a tenant who has a collection from another management company to move in without
satisfying that first. That is our policy as well. With that when people do go out to attempt to
rent an apartment, purchase a car or home, they do look to increase their credit rating or satisfy
those collection accounts before they will get approved for their loan or their new apartment.
(David Belfick): And the increase in the plumbing and electricals is that common area
maintenance cost or is that inside the units as in replacing toilets and sinks and lighting fixtures.
Marc Raskulinecz: It can be a combination of both.
(David Belfick): OK. So it’s everything in whole; OK.
Marc Raskulinecz: It can be a combination of both.
(David Belfick): It just seems like it’s pretty high, pretty far above budget I mean from what you
have said, you know it’s an older building it does have increased repair, we do have additional
repairs we know about these, but it just seems to be you know, a lot more than, you know, higher
than the budget anticipated. So you know …
Jonathan Harmer: I realized. Part of the reason for that as Marc said earlier, our highest
occupancy during the year was anticipated to be 93 percent or 94 percent, we were up to 97
percent, so on a property like this where you have almost 500 units, you are looking at a
significant number of units to turn that we did not anticipate turning. And so the budget
anticipated that we would have an extra three to four percent vacant, which is another 20 units
vacant. Which again, those will be the 20 units that are most heavily damaged because in prior
quarters we really focused on turning the units that were easiest to turn and least expensive to
turn. Now because we are able to get more people moving in, it’s kind of a good problem to
have. We had to turn the units that were a little bit more expensive to turn, so that we could get
folks in. And everything is ok if you are getting a return on these units. Certainly, you get more
on the income side than it cost you on the expense side. The primary reason we are over budget,
is because we are over budget on the income side.
(David Belfick): So I guess then what you are saying, and not to keep dragging this on, but the
$250 per unit increase in cost to turn it and the $14,000 increase in the budget for plumbing and
electrical had to do with repairing units that were more highly damaged from broken toilets, light
fixtures that had been stolen or broken. So it was you didn’t anticipate having to repair those
because, I mean if toilet breaks, the toilet breaks you have to fix that right. You know, electrical
fixtures, you know fail, I mean that’s like you said that is part of an on-going maintenance. But
you said, you know, it was an increase in cost because of a higher turn-over, so I mean is it
normal maintenance, is it higher turn-over I guess that is where really the question kind of falls
in.
Tania Jernigan: It’s really going to be a combination of the two. But the more significant side of
that is going to be that we did have 20 additional units occupied that we had to get ready during
that time period.
(David Belfick): OK. So I don’t think you had anticipated to enter the quarter …
Tania Jernigan: (Inaudible) after later in the year.
(David Belfick): OK. And then one last question is, I know you got a lot big turn-over coming
up in the next quarter I believe you said with rents coming up and I may have missed this at the
beginning, what of the units that are coming up for renewal, I don’t remember what the number
was it’s in her somewhere, how many of those, I mean, you have obviously been contacting
those people, 60 or 90 days in advance, what do you anticipate in retention of the units that are
coming up for renewal?
Tania Jernigan: At this point we have seen a 56 percent retention rate for the year. We don’t
anticipate that to change significantly in May. It probably in June and July, you tend to see as
the leasing season starts that number dip down just a little bit probably move closer to 50 percent
range, because you do have more (inaudible) (times a year) for people to move in and out. The
weather is right, people are going to be relocating for school, or a family reason, and generally
you just see more people moving in and out during, you know, July, August, and September than
you do for really the other parts of the year.
(David Belfick): OK, I appreciate. Thanks guys.
Marc Raskulinecz: Sure.
Operator: You have a follow up question from the line of (Carol West).
(Carol West): I’m sorry, I just wanted (David) to provide identification if he could identify
himself. Are you one of the owners (David), you are not known to me and I thought maybe, are
you a broker or if you don’t mind, I would like to include in the information that the owners are
sharing.
Tania Jernigan: Operator you want to go ahead and give the instructions again how to queue up.
Operator: Ladies and gentlemen if you have a question or a comment please press star one on
your telephone keypad.
You have a follow up from (David Belfick).
(David Belfick): (Carol) and the, I vouch for one of the (peak) owners.
Tania Jernigan: Thank you (David), do we have any more questions in queue operator?
Operator: Again if you have a question or comment please press star one. And there are no
farther questions or comments.
Tania Jernigan: OK, well thank you everyone again for joining us, we look forward to following
up with you again in about 90 days. Have a good day.
Operator: This concludes today conference, you may now disconnect.
END