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Overview
About Drivve•Founded in 1995 in Germany•Headquartered in Austin, Texas•Operations in USA, Germany, France, United Kingdom& Mexico
Business Strategy•Develop the first comprehensive EcoSystem of document technologies•Focus on Mobility & the Cloud through design excellence and out-the-box functionality•Build the next generation EcoSolutions for the knowledge economy
Selective Distinctions
BERTL • BERTL’s Best Awards for Best Centralized Scanning Solution
•BERTL 5-Star Exceptional rating for Test Report•Best Comprehensive Imaging Workflow Solution
Buyers Lab (BLI)•BLI Solutions Report 4.5 out of 5 stars•BLI “Pick” Award for Document Capture and Routing Solution
Gartner•Cool Vendor in Imaging and Print Services
Drivve Support Organization
Austin, TX
Reading, UK
Mainz, Germany
Image Capture & Routing
Drivve | Image is a powerful document capture & routing solution. It allows users to quickly and easily capture paper documents and their meta data for ongoing processing from the MFP control panel.
Its powerful features include Bates Stamping, Zonal OCR, Barcode recognition with output to many business applications and systems.
Embedded Editions
The Embedded Edition of Drivve | Image uses the devices middleware technology like an app store and runs with the intelligent scanning software inside of the device panel like app.
The complete toolbox comes with everything you need to build a customized scanning workflow tailored towards any business process.
Benefits
• Accelerate the processing, filing & distribution of paper documents
• Automate the capture of key business data• Apply document level security & control• Facilitates regulatory compliance & corporate
governance• Centralized administration allows to
simultaneously update all MFPs• Bi-directional connectors to key business
systems
Core Functions
Flexibly configure your scan job right at the
scanner display
Flexibly configure your scan job right at the MFP display
Scan your documents at your TWAIN-enabled flatbed
scanner
Scan all incoming and outgoing documents
Drivve | Image processes and optimizes documents according to
preferences variables
Print the optimized documents at the same time if you need
copies
Securely store your documents in Drivve | DM
File documents on your server,
database, FTP or Web-based folder
Forward scanned documents by email or fax at the point of
scan
Administrate your scanned docs in SharePoint Services
3 Simple Scanning Steps
Processing OutputInput
Drivve | Image Profile Configuration
Drivve | Image Single Sign-On (SSO)
Drivve | Image now provides native support for device and application level authentication.
Now Drivve | Image users need only authenticate once when using any 3rd party external authority application such as Sepialine, Equitrac, or PaperCut as well as its own Drivve Print device authentication application.
• User Interface (UI) Integration on device panel• Profiles based on individual login or device location • Customized scanning profiles (process or user)
Customized Scanning workflow profiles
Basic scan to folder
Invoice scanning
Drivve | Image Hotfolder
Drivve | Image can be used with all types scanning devices. Hot-folder provides full support for image processing, Barcode extraction and recognition, OCR, Zonal-OCR, PDF-OCR and text extraction of searchable PDF files and much more.
Hot-folder license: each license supports up to 5 configured hot-folders with a maximum throughput of 100,000 pages per month per scanner.
Scanner Power Tools Database Connector (for SPT)
Digital Rights Management Barcode Module (for SPT)
Exchange | Fax Connector OCR Module (for SPT)
SharePoint® Connector Lotus Notes | Domino Connector
Modules
Scanner Power Tools (SPT)
Scanner Power Tools (SPT)
Scanner Power Tools (SPT)
Database Connector
Database Connector
OCR Module
OCR Module
Drivve | Image’s OCR engine currently supports 137 languages American English, British English, Afrikaans, Albanian, Aymara, Balinese, Basque, Bemba, Bikol, Bislama, Brazilian, Breton, Bulgarian, Byelorussian, Catalan, Cebuano, Chamorro, Corsican, Croatian, Czech, Danish, Dutch, Esperanto, Estonian, Faroese, Fijian, Finnish, French, Frisian, Friulian, Galician, Ganda, German, Greek, Greenlandic, Haitian (Creole), Hani, Hiligaynon, Hungarian, Icelandic, Ido, Ilocano, Indonesian, Interlingua, Irish (Gaelic), Italian, Javanese, Kapampangan, Kicongo, Kinyarwanda, Kurdish, Latin, Latvian, Lithuanian, Luxemburg, Macedonian, Madurese, Malagasy, Malay, Maltese, Manx (Gaelic), Maori, Mayan, Minangkabau, Nahuatl, Norwegian, Numeric, Nyanja, Nynorsk, Occitan, Pidgin English, Polish, Portuguese, Quechua, Rhaeto-Roman, Romanian, Rundi, Russian, Samoan, Sardinian, Scottish (Gaelic), Serbian, Serbian (Latin), Shona, Slovak, Slovenian, Somali, Sotho, Spanish, Sudanese, Swahili, Swedish, Tagalog, Tahitian, Tok Pisin, Tonga, Tswana, Turkish, Ukrainian, Waray, Wolof, Xhosa, Zapotec, Zulu, Bulgarian - English, Byelorussian - English, Greek - English, Macedonian - English, Russian - English, Serbian - English, Ukrainian - English, Hebrew - Simplified Chinese (optional), Traditional Chinese (optional), Japanese (optional), Korean (optional), Arabic and Farsi (optional) + Moldovan, Bosnian (Cyrillic and Latin), Tetum, Swiss-German and Kazak.
OCR Module
Barcode Module
Barcode Module
Exchange | Fax Connector
Exchange | Fax Connector
Exchange | Fax Connector
SharePoint® Connector
SharePoint® Connector
• Scan documents into SharePoint from the device• Index scanned documents at the device to store them
in SharePoint• Automatically create a new folder in SharePoint when
filing a scanned doc• Fill in customized fields in SharePoint at the device• Auto-generate the filing structure within SharePoint• Browse your filing structure in SharePoint at the
device display• File a document in your inbox and in a SharePoint
folder or project simultaneously
SharePoint® Connector
• Scan documents into SharePoint from the device• Index scanned documents at the device to store them
in SharePoint• Automatically create a new folder in SharePoint when
filing a scanned doc• Fill in customized fields in SharePoint at the device• Auto-generate the filing structure within SharePoint• Browse your filing structure in SharePoint at the
device display• File a document in your inbox and in a SharePoint
folder or project simultaneously
Digital Rights Management
• Ensure only people with the appropriate permission can access your documents to prevent unauthorized use
• Select the recipients of your documents and define their document permissions for viewing, editing, printing and forwarding a document, including offline access and time window
• Send the encrypted document via email or save your scanned documents after encryption in a folder, on an ftp server, in SharePoint etc.
• User can only access a protected document after successful email authentication
Document Management
Definition
The management and control of documents with emphasis on their dynamic and transactional
nature including indexing and retrieval, revision and version control, work flow and information
content.
Coordination and control of the flow (storage, retrieval, processing, printing, routing, and
distribution) of electronic and paper documents in a secure and efficient manner, to ensure that they
are accessible to authorized personnel.
Why use document management?
Cost1. Increase Productivity
2. Reduce Storage Requirements
Control3. Improve Document Availability
4. Integrate Information Resources
Compliance5. Ensure Document Security
6. Government regulations
The top 6 reasons why organizations adopt information management techniques...
Drivers and Requirements
• Reduce time & cost associated with transmittal, storage and retrieval
• Streamline business processes• Plan for disaster recovery• Regulatory compliance
• Improve customer service• Single repository accessible throughout
the enterprise
Driving Factors for Document Management
Retrieval Request Time StudyPaper vs. Electronic
Paper System
Receive request
Find file 5 min.
Copy file 1 min.
Distribute 2 min.
Re-file 2 min.
Total: 10 min.
Electronic System
Receive request
Find file 30 seconds
Copy file 0
Distribute 30 seconds
Re-file 0
Total: 1 min.
EDMS saves 9 minutes per transaction, and at 20 transactions per day...
Paid Employee Day Month Year 5 Years
Hours 3 66 780 3900
At $21.00 Per Hour $63.00 $1,386.00 $16,380.00 $81,900.00
On-premise & Cloud-based Document Management
A robust yet streamlined browser-based document management system. Drivve | DM
helps you securely index, share, find, workflow and control any type of digital document within
your business, as well as scanned images.
Benefits
• Minimize paper document storage costs• Improve team collaboration through powerful
document workflow• Easily index, archive, search, retrieve and
workflow documents• Access & collaborate on any device with
internet access• Streamline virtually any business process
• Comprehensive security & user management• Elegant, simple and enjoyable experience
Scan your documents on a MFP scanner
Upload electronic files from your personal server, mail, network, etc... or
scan your documents on a TouchScreen Scanner
Access and administrate your documents on your
Mac computer
Access your documents on your iPad / iPhone
while on the road
Access and administrate your documents on your
PC computer
Create document workflows for all business
processes
Retrieve documents for printing, distribution and
download
Organize documents in customized Spaces
Core Functions
Key Features
Storage & Document Management Spaces Management
Document Capture Search & Retrieval
Document Workflow &Collaboration Mobility
Scalability Installation
Administration & Configuration Security & Compliance
Document Capture
• Import documents from file servers, other document management systems and from Microsoft Office applications - Word, Excel,
PowerPoint, Outlook• Import paper documents using Drivve | Image
from ANY scanner• Upload documents directly through the Drivve |
DM browser interface• Bulk import facilities
Image captureDocument management
Capture to retrieval
Add documents
Add documents from MS Office
Add documents from MS Office
Add documents from MS Office
Add documents from MS Office
Add emails from MS Outlook
• Store ANY document format• Secure library services
• Full version control• Store documents in ‘Virtual’ filing cabinets
• End-to-End document lifecycle management• Index documents
• Add Notes• Database optimized for documents
Storage & Document Management
Spaces Management
• Logical document-relationship management• Classification from projects
• Cascading from projects into subprojects• Managing duration from projects
• Automatic import from external systems• Full-text search
• Context-oriented search
Store documents in ‘Virtual’ Cabinets
Version Control
Check-in / Check-out documents
• Context-oriented search engine• Find documents by multiple criteria
• Save complex searches• Create different views on the same
document set• Preview documents in browser
• Download, print or email documents based on permissions
Search & Retrieval
Find documents FAST
Use VIEWS to see your documents in a different light
Preview documents in the browser - NO Plug-ins!
Show spaces, including details and associated documents
The Drivve | DM Workflow Management engine allows you to integrate documents of all kind to your
critical business processes.
Its powerful workflow capabilities allow you to streamline processes through standardization, while providing the flexibility for authorized users to create ad hoc workflows to meet specific business needs. Every event and action is monitored and managed
for regulatory compliance purposes.
Document Workflow & Collaboration
Creating workflows
Managing workflows
Searching workflows
Sharing documents
• Access your documents and workflows on the move
• Synchronize your documents on your desktop• Browser based UI that requires NO plug-ins
• Dedicated apps for iOS
Mobility
Sync with your desktop
for iPod, iPhone and iPad
• Works similar to the standard version of Drivve | DM... but as a mobile version
• Simple and elegant interface• Search, Retrieve and Send documents in order
to collaborate with your team members remotely• Benefit from the customizable index fields you
already use within Drivve | DM
• Full security & user management• Document level security
• Define permissions by a wide range of criteria• Full audit trail
• Assists compliance with AO, HIPAA, Sarbanes-Oxley, GDPdU, FDA Chapter 11, GLP & GMP
Compliance, HGB, ZPO, BDSG and others
Security & Compliance
Full Audit Trail
Manage the access rights
• Server-side installation — 5 minutes and it’s ready to run
• No client installation• No complex database knowledge necessary
• Database is included in the server setup• Easy to maintain the backup structure
Installation
Browser based Browser based
Multi-platformMulti-platform
Installation
• Central administration suite• Web-based administration
• Create user, groups and roles• Build filing structure, cabinets and project types
• Define rights & allocate permissions
Administration & Configuration
Central browser based admin
• Multi-tier architecture distinguishes between client, server and infrastructure components
• Both the user client and the administration client use internet protocol to access the
authentication, content and workflow servers via a communication channel
• Server modules communicate directly with the storage systems, databases and user
directories• Distributing the server modules over several
computers ensures high performance on all workstations
Scalability
Benefits
• Lower Total Cost of Ownership / Quicker Time-to-Value
• Rapid Deployment and Ease of Use• Remote Access and Collaboration• Focusing on Core Competencies• Security and Disaster Readiness
• Cost-Effective & Scalable• Environmentally Friendly
Data transmittingUser devices are connected to the data center, allowing you to
upload, download or access your data within Drivve | DM Cloud.
ApplicationThe Drivve | DM application itself: rights assignment and controls
that regulate what happens inside this black box.
Data StorageThe database where your data is actually stored: relevant factors
include scalability, data access and privacy controls.
Security
Data CenterAccess to the data center building itself, its rooms as well as its power supply. And going further: access to client data, a server
and the Drivve | DM Cloud system.
Data Backup: safeguarding against failure, disaster recovery and migration
The safeguards that prevent data loss are critical.
External security controls and managementOutside security auditors and accreditation firms confirm that third-party data centers used by Drivve conform to recognized
security standards.
Security
Security
• Drivve | DM Cloud is Safe. Secure. Private.• Enterprise Storage Area Network (SAN) equipment• Redundant SAN processor and switch connectivity
24/7/365 online data center redundancy• Daily backups stored off-site
• Off-site data center equipment located in a "standby" facility 8 to 16 hour data recovery service-level
agreement• RAID architecture optimized for performance,
reliability, and availability
Office and Mobile Print Management
Drivve Print is a powerful office printing and cost recovery solution, designed for the needs of today’s office and mobile workforce. It has modules for Mobile Printing, Device Authentication, Pull Printing, as well as Usage Tracking and Reporting that can be deployed as standalone products or as an integrated solution.
Benefits
Usability
•Simplicity - Simple and Easy driverless printing
•Time saving - Installs in less than 5 minutes
•Independence - Supports all makes and models of printer or MFP
•Integration - Easily interfaces with existing print management systems
Benefits
Cost Reduction
•Transparency - Full cost transparency for print usage from mobile devices
•Efficiency - Improves staff productivity
•Simplicity - Enables you to control print from mobile devices
Benefits
Security
•User authentication - Only authenticated users can access the system
•Access control - Prevents unauthorized use of printers and MFPs
•Data protection - Supports secure and confidential printing
Browser based admin
Modules
Mobility Manager
Usage Tracking& Reporting
Pull Printing
Device Authentication
Mobility Manager
A module of Drivve | Print that allows users to print over 500 document formats from ANY mobile device to ANY print device, in a SECURE, CONTROLLED and ACCOUNTABLE way.
Supports over 500 document formats
•Microsoft Office (Word, Excel, PowerPoint)•OpenOffice
•Over 50 Word Processing packages•Over 30 spreadsheet packages•Over 20 presentation packages
•Over 20 email formats•Over 40 Raster & Vector Image formats
•… even CAD applications such as AutoCAD
iOS
Mobile apps
Android
Key Features
A range of user experiences
•Print directly to a device using PIN release
•Print to a personal queue (myJobs) and release at any device using a Drivve Print app
•Release print jobs using Drivve’s embedded pull printing MFP client
•Release print jobs using PaperCut, Equitrac, Pharos, Pcounter, etc.
Print with SmartPhone App
Print with SmartPhone App
Print with SmartPhone App
Print with SmartPhone App
Print with SmartPhone App
Print with SmartPhone App
Mobile Release
Mobile Release
Mobile Release
Mobile Release
Mobile Release
Print via web-upload
Print via web-upload
Pull Printing Module
Reduce waste, increase user productivity and improve security by releasing print jobs directly from the MFP through an embedded app
Device Authentication Module
A module of Drivve Print that controls user access to MFP services through various methods of authentication
• ID Card support• User ID & Password
support• PIN support• Short code support
• QR-code support• Single Sign-on
support• Self Registration• User Access
Privileges
Authentication Choices
Usage Tracking & Reporting Module
A module of Drivve Print that offers user and device level data and reporting tools for cost recovery, usage reporting and departmental bill back
• Summary and detailed reports on:• Print, copy, fax and scan usage• User, group, department, project usage• Device level usage
• ROI reports• Report scheduler distributed via email as PDF• Ad hoc report builder• Export data as CSV or XML• View reports online
Summaries, Reports & Exports
Where to find more info?
www.mydrivve.com www.drivve.com
Herzlichen Dank!
ありがとうございましたThank you very much!
¡muchas gracias! Merci beaucoup !
Grazie mille!감사합니다 .
谢谢各位。
