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Don’t let paper be a pain in the…..Process
BJ JohnsonVP SolutionsArchive Systems, Inc.
@ArchiveASIU
• Why paper just won’t go away
• Tips on managing the paper
• Technology; digital to paper bridge
• Unified document management
People + Paper + Process = Problems
Businesses started with paper-based process
The US spends $25-35 billion annually filing, storing & retrieving paper documents
Today more documents are born-digital, but paper hasn’t gone away
“46% consider the biggest single productivity improvement for most business processes is to remove the paper”
Source: AIIM Paper Wars 2014 – an update from the battlefield
“67% of organizations are 10% or less towards their goal of paper-free processes”
Source: AIIM Paper Wars 2014 – an update from the battlefield
Disjointed processes paper & digital
in separate workflows
Why are companies struggling to keep paper
out of process?
1. Business as Usual
2. Compliance
3. Lack of the Right Tools
1. Business as Usual
Inbound and internal documents are a mix of paper and digital
More than 70% of employee files are paper-based
50% of invoices arrive as paper
2. CompliancePaper recordkeeping a
default
Wet signature needed; fact or fiction
3. Lack of the Right Tech-Tools
Securely Shareone or many docs
View on any
Device
Connectto other
technologies
Manage over the
entire Lifecycle
The Must-Have Tools
Keeping paper out of
business processes
1. Don’t let paper in the door
2. Digital access
3. Unified document management
1. Don’t let paper in the door
• Origin & format don’t matter
• Automation
Fax
MFP/MFD
FTPCapture-Organize-Route-Store-Delete
HRISERP
Origin & format doesn’t matter
• Classify
• Extract
• Route
Automation
2. Digital access
SecureSharing
Data Rooms
Workflow
Mobile
Role-basedAccess
Document Portal
Secure Sharing
Secure Data Rooms
Document Portal
3. Unified document management
Fax
MFP/MFD
FTP
HRIS
User Experience;the same
for paper and digital
Take-Aways!
Problems1. Business as usual2. Compliance3. Lack of the right tech-tools
Solutions1. Don’t let paper in the door2. Digital access3. Unified document management
