Documentation of the Hands-on workshop: experience the life of your Content Object

Chamilo LCMS Connect 4 Codename: RC Brokesia

Version: 17/10/2013

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Chamilo LCMS Connect 4 RC Brokesia

1 The Chamilo concept ____________________________________________ 4

1.1 Repository _______________________________________________________ 4

1.2 Content Object ____________________________________________________ 4

1.3 Applications ______________________________________________________ 4

1.4 Summary _________________________________________________________ 4

2 Login _________________________________________________________ 5

3 Home page ____________________________________________________ 5

3.1 Personalising the home page ________________________________________ 5

3.1.1 Adding blocks __________________________________________________________ 6

3.1.2 Dragging blocks _________________________________________________________ 6

3.1.3 Tabs __________________________________________________________________ 6

3.2 System announcements ____________________________________________ 6

3.3 Add a profile picture _______________________________________________ 6

3.4 RSS _____________________________________________________________ 6

3.4.1 Configure the block ______________________________________________________ 7

4 Repository ____________________________________________________ 8

4.1 Create a Content Object in the Repository _____________________________ 8

4.2 Create a File ______________________________________________________ 8

Why a File? __________________________________________________________________ 9

4.3 Create a Page _____________________________________________________ 9

Why a Page? ________________________________________________________________ 10

4.4 Create a WebPage ________________________________________________ 10

4.5 View a content object _____________________________________________ 11

4.6 The possibilities of a Content Object (icons) __________________________ 12

4.6.1 Edit __________________________________________________________________ 12

4.6.2 Duplicate _____________________________________________________________ 12

4.6.3 Remove ______________________________________________________________ 12

4.6.4 Move ________________________________________________________________ 12

4.6.5 Share ________________________________________________________________ 12

4.6.6 Export _______________________________________________________________ 12

4.6.7 Publish _______________________________________________________________ 13

4.6.8 Download _____________________________________________________________ 13

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5 Views in the Repository _________________________________________ 13

5.1 Existings views __________________________________________________ 13

5.2 Create your own view _____________________________________________ 13

6 Categories in the Repository ____________________________________ 13

6.1 Create categories _________________________________________________ 14

6.2 Move a Content Object to a Category ________________________________ 14

6.3 Search in a category ______________________________________________ 14

6.4 Import in the Repository __________________________________________ 14

6.5 Import function in the Repository ___________________________________ 15

6.5.1 Import a File ___________________________________________________________ 16

6.5.2 Import a ZIP file _______________________________________________________ 16

6.5.3 Import Hotpotatoes _____________________________________________________ 17

7 Publishing from the Repository __________________________________ 17

7.1 Publishing and sharing ____________________________________________ 17

7.2 Rights __________________________________________________________ 17

7.3 Publishing in a course _____________________________________________ 18

7.4 Deleting a publication _____________________________________________ 19

7.4.1 Via the dropdownlist ____________________________________________________ 19

7.4.2 By clicking the title ______________________________________________________ 19

8 Deleting a Content Object in the Repository _______________________ 20

9 Removed by accident? _________________________________________ 20

10 Sharing in the Repository _____________________________________ 21

10.1 CopyRight _______________________________________________________ 22

11 Course _____________________________________________________ 22

11.1 Navigation bar ___________________________________________________ 22

11.2 Course tools _____________________________________________________ 23

11.3 Viewing documents _______________________________________________ 24

11.4 Quick feedback __________________________________________________ 25

11.5 Create and publish a File/Page/Webpage _____________________________ 25

11.6 Rights __________________________________________________________ 26

11.6.1 Read only ___________________________________________________________ 26

11.6.2 Rights per Content Object ______________________________________________ 26

11.6.3 Defining rights for all the documents ______________________________________ 26

12 More info: __________________________________________________ 27

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1 The Chamilo concept

1.1 Repository

Every Chamilo user has his own central repository where items (document, image, video,

forum,…) can be stored.

1.2 Content Object

Every item (file, page, webpage, image, video, forum,…) in the Repository is described in

Chamilo as a Content Object e.g. in Chamilo a file, page, webpage are Content Objects, as

are images and announcements.

1.3 Applications

Content Objects can be published in different applications: a course, a forum, a portfolio, a

learning path…

In an application the Content Objects in the Repository are supplied to the end-user:

colleagues and users.

1.4 Summary

A file (Content Object) is stored in a personal e-disk (Repository) and shown to the end-users

through a course (Application).

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2 Login

Login on the start page.

Every user needs a unique login and a personal password.

Type your Username and your Password

Click the Login button.

3 Home page The first page shown after the login is the home page.

The default home page is:

3.1 Personalising the home page

You can personalise your home page by:

adding and dragging blocks

adding tabs

adding extra columns

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3.1.1 Adding blocks

Add blocks to personalise your home page.

These blocks contain links to external websites, applications in Chamilo or messages

received from other Chamilo users.

Click the “New Block” button in the right upper corner to add a block

Choose a Block, e.g. a “Course List” the Course will appear under the existing

blocks on the home page. Click the “Close” icon to close the “New Block”

window

3.1.2 Dragging blocks

Click the title.

Keep the left mouse button down.

Drag the Block to the new position. Available position for the blocks are marked by a

dotted line:

3.1.3 Tabs

Click the “New tab” button in the right upper corner to add a new tab page, where

extra blocks can be added and shown.

3.2 System announcements

Here announcements are shown, posted by the platform administrator.

3.3 Add a profile picture

Click the tab “My account” in the navigation toolbar:

In “platform options” you can add your profile picture:

Click “Browse”, browse your picture on your PC, select your picture, click on “open”

Click the Save button

3.4 RSS

Click “New Block” on the home page

Select “Feeder”

You get following view:

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The Block is empty because no RSS messages are linked to this block.

3.4.1 Configure the block

You can only configure the Block if RSS feeds are created in your Repository. (Chapter 4)

Click the ‘wheel’

Select the RSS feed you want to show on your home page:

Click Save

The result on your home page:

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4 Repository The Repository is a personal storage for Content Objects. In the Repository you can create,

publish and share Content Objects with other platform users.

Click the “Repository” tab in the right upper corner to enter your Repository.

4.1 Create a Content Object in the Repository

Click “Create” icon in the left column to create a Content Object.

After clicking this icon, you get a list with all types of Content Objects that can be

created.

As an example we will create a “File”. You will find the document content object in the tab

“General”.

4.2 Create a File

Click “File”. A new window appears where you can fill in following fields:

Title: enter a short name for the document so you can retrieve and recognize it easily

afterwards

Category: choose a location (category) of the Content Object in the Repository. The

default location is the root folder of the Repository.

Description: Give a short description of your Content Object

These fields are exactly the same for all Content Objects.

Under the required fields Title, Category and Description, the “Properties” of the Content

Object are shown. These properties are different according to the Content Object selected

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The properties for a document are:

You can now create a file.

Why a File?

If you have created a PDF, Openoffice, Office (Word, Excel, PowerPoint) or any other

file on your PC and you want to add it to your Repository, you can upload the File in

your Repository. Click the “Browse” button and select the desired file.

The file is visible as an attachment, except for a picture or a txt-file.

You can upload zipped files, including several documents, in the same way

You can unzip these files by checking the ‘Uncompress’-checkbox.

4.3 Create a Page

Click Page to create a new Chamilo Page :

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Following window appears:

In this text editor you can type the text of your Chamilo Page.

Using the toolbar, you can add items and provide the lay-out of your Page.

Click the “Create” button at the bottom to save the document in the Repository.

You are immediately redirected to the Repository.

Why a Page?

A Chamilo supports the incorporation of any other Chamilo content object, build

entirely in Chamilo LCMS and providing swift integration in complex content objects

such as learning paths

4.4 Create a WebPage

Click Page to create a new Chamilo Page :

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In the Content text editor you can type the text of your Chamilo webpage.

Using the toolbar, you can add items and provide the lay-out of your webpage.

Click the “Create” button at the bottom to save the document in the Repository.

You are immediately redirected to the Repository.

Why a webpage?

A webpage is an external html page that can be edited in the Chamilo interface, like,

for instance, a newspaper article that is 'reworked' afterwards for use in an

assessment.

4.5 View a content object

Click on the title of a content object to view it

A. If a File was uploaded (as an attachment),you can download it here. Click the file

name (AccessibleMarshal.dll) to start the download. Pictures and txt-files are opened

immediately.

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B. A Page that is made within Chamilo is shown immediately

4.6 The possibilities of a Content Object (icons)

Next to each Content Object in the Repository different icons are visible. Move over each

icon to see the tooltip. This will provide you the information on the icon’s use.

4.6.1 Edit

Edit: edits a Content Object (CO).

4.6.2 Duplicate

Duplicate makes a copy of a Content Object

4.6.3 Remove

Remove: moves the CO to the Recycle Bin.

4.6.4 Move

Move: moves the CO to another category.

4.6.5 Share

You can share a CO with other users by clicking the Share button. Other users can then (re-)

use this CO. This will be explained later in this chapter.

4.6.6 Export

TIP: Perform a regular export on your Content Objects created in Chamilo. This will serve as

a back-up of your work. The end result will be a file with a *.CPO extension, that can always

be imported in Chamilo.

You can also export the whole Repository using the “Export category”- button. You then get

one *.CPO-file containing all the files in your Repository.

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4.6.7 Publish

Via a course you can publish a Content Object that will be viewable to a class group. Use

the Publish button to publish Content Objects in a course.

4.6.8 Download

You can download a document by clicking the Download - icon.

5 Views in the Repository In the Repository all Content Objects are shown one below another in a list. You can view

one type of Content Object using following dropdown list:

5.1 Existings views

Using the dropdownlist, you can select any Content Object type. In this way Assessments,

Wiki’s, Files, Pages, Webpages or other Content Objects can be viewed separately.

5.2 Create your own view

You can also make your own view of Content Objects, combining Content Objects at will:

Click at the bottom left side in the Repository on “User Views”:

Now click on Add, at the top of the page:

Choose a name (e.g. Assessments), select all types of Content Objects you wish to

add to your view and click Create.

Your own view will now appear at the top of the dropdown list of Content Object types:

TIP: make an own view for the Content Objects you frequently use.

6 Categories in the Repository TIP: make categories in the Repository to keep an overview of all your Content Objects.

You can make categories for each course, for each subject, for each chapter in your course

or for each Content Object type. You can make up your own choice.

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TIP: If you choose not to make any categories, please provide a good name and an

explicative description for each Content Object. In fact, this should always be the case.

6.1 Create categories

At the top of the Repository page click “Manage Categories” to create a category:

Click Add left at the top and fill in a new category name. Using the + sign you can

add different categories at once:

After clicking the Create button the new categories are made:

6.2 Move a Content Object to a Category

Click the icon next to the Content Object to move the CO to a certain category

Select the category you want the CO to be moved to, in the dropdown list, and click

“Move”:

6.3 Search in a category

To search a CO in a certain Category, you first have to select the category. Once the

category is selected, you can type the search string in the search window right at the top of

the Repository page:

When you immediately start searching in the Repository, only the root folder is searched, not

the different categories.

6.4 Import in the Repository

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In the Repository next to creating Content Objects, you can also import existing pictures,

content objects or plain files.

Warning: files from external programs (like DOC, DOCX, XLS, MDB, PPT…) are recognized

‘as such’ by Chamilo. They get the appropriate icon. These files are always stored as an

attachment of the File Content Object.

6.5 Import function in the Repository

Click Import, left in the Repository, to import Content Objects in the Repository:


Category: select the category, you wish to import to. Default the root folder is

selected (My repository), but it can be useful to choose another category (chapter 1,

lesson 1, group A, etc…).

Type: select the type of file you want to import:

o File: to import a document, a picture, a PowerPoint…

o Hotpotatoes: to import Hotpotatoes exercises

o CPO: to import CPO-files (see also Export a CPO).

o Zip: to import a zipped file; the zip-file is extracted in the Repository

Click select the format you want to import and then select your file, eg. For the File

Content Object:

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Click the Import button.

This working method is identical for all file types (Zip-archive, CPO, Document).

6.5.1 Import a File

You can import a document in the Repository in two ways:

1. You can create a File in the Repository and add an attachment (see 4.2: Create a file)

2. You can use the import function in the Repository as described on the previous page.

6.5.2 Import a ZIP file

6.5.2.1 Import as a Zip-Archive

import as a zip-archive the zipped file is extracted in the Repository.

example: imported: a ZIP file (deelnemers2010.zip) containing 2 files: a document

(*.docx) and an Excel file (*.xls)

the extracted zip file looks like:

Excel and Word are added as an attachment to a File Content Type:

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6.5.2.2 Import as a File type

import as File the zipped file is not extracted and keeps its zip-extension

An example using File as the type selected:

6.5.3 Import Hotpotatoes

Zip the html file of EVERY Hotpotatoes exercise.

Make sure that pictures and/or audio or media files included in the exercise are

zipped in the same zip-folder.

Zip all the zipped exercises again. You get the extension: *.zip.zip

Import this zip-in-zip

7 Publishing from the Repository

7.1 Publishing and sharing

Publishing and sharing from the Repository is a new and powerful concept. You can publish

all the Content Objects from the Repository in your own course(s) or you can share the

Content Objects with other users of the platform.

Click the Publish icon on the right: next to the CO in the repository.

7.2 Rights

You can only publish a Content Object if you have rights to publish.

A teacher automatically has the rights to publish in his own course

By default, a student can only view his course(s). The teacher can give the student

other rights.

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7.3 Publishing in a course

Click the Publish icon on the right:

Options (publication details)

Hidden: the Content Object is not visible for students

Publication Period:

o Forever: the Content Object remains available in the course

o Limited period: the Content Object remains available in the course for a

limited period

Course: the list of courses, of which you are the course manager or in which you have

rights to publish. If you don’t see anything here, this means that you don’t have rights to

publish. Select the course in which you want to publish the Content Object

Click Next

You get the following info:

The course = the title of the course in which the CO is published and the tool in the

course where the CO is published.

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7.4 Deleting a publication

You can always remove or delete (unlink) the publication of a Content Object. This means

that the Content Object will no longer be in your course, but it will still be available in your

Repository.

There are 2 ways to do so, both from within the Repository.

7.4.1 Via the dropdownlist

1. select the CO the publication of which you want to remove or unlink

2. Select Unlink selected in the dropdown list and confirm by clicking OK.

7.4.2 By clicking the title

1. Click the title of the CO you want to unlink:

2. Click the red cross to unlink the publication

3. Confirm by clicking OK

4. Result: the document is still in the Repository, but it is no longer published.

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8 Deleting a Content Object in the Repository

You only can delete a Content Object if it isn’t published anywhere.

Click the Bin to remove a Content Object from the Repository.

Confirm your choice in the next screen, by clicking OK

9 Removed by accident?

In the Repository page on the left you see the Recycle Bin

Click the Recycle bin

Click the restore-icon to restore the file

Click the red cross to remove the file permanently

Click on top the icon to empty the recycle bin completely

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10 Sharing in the Repository A user can share every Content Object with other users of the platform.

Click the Share-icon at the right

Define the rights first:

o Search: other users within Chamilo can search this Content Object

o View: other users can view this Content Object

o Use: other users can use this Content Object, but they can’t edit it.

o Collaborate: users can work together on this Content Object. Both the owner

and the other user(s) can edit this Content Object

Type the name of the user you want to share with:

You can also type the name of a group of users

Click Create

In the Repository, in the shared by me folder, you see:

o owner: your name, you are the owner of this Content Object

o sharedwith: the name of the user you shared with

o manage:

: click the lock for an overview. You clearly see the rights of each

user.

In this screen, one can stop sharing a Content Object by clicking the

red cross

Rights settings can be changed by clicking the edit icon

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10.1 CopyRight

Select CopyRight to give other users the right to copy your Content Object and to

re-use it as they wish. It doesn’t matter which kind of right has been set previously.

11 Course In a course, you can share a Content Object with your class.

A student and a teacher can have access to several courses.

11.1 Navigation bar

Click on the tab Education

Click on Courses1

You get an overview of the courses you are subscribed to.

There are possibly 3 tabs:

1. Common

2. Curricula

3. No course type

1 this might be changed by the administrator; Courses can also be a tab in the navigation bar

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Each tab can contain courses.

11.2 Course tools

Click on a course to see its content:

A. a student can only see the items made available by the teacher.

B. a teacher can view every item and he can hide an item for the students, by

clicking the eye.

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11.3 Viewing documents

Click in a course on Document (if it’s visible):

You get a list with available documents:

Click on a title to view the content of the File or Page.

example:

Click on “Lighthouse.jpg”

You will see:

Every type of document is shown in a different way: there are text-documents,

images, documents with attachments, etc.

Images are displayed in the original format.

Text is shown in a separate frame.

Attachments are displayed as a link in the window:

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Click on an attachment to open it.

Choose if you want to open or to save your document.

11.4 Quick feedback

Once you have clicked on the title of a File or Page, you can give a quick feedback beneath

the document.

Click in the feedback window

Type your feedback

Click Save

Feedback cannot be changed or deleted!

11.5 Create and publish a File/Page/Webpage

At the upper left of the page click the Publish button to create or to publish a File,

Page or Webpage

You have now two possibilities:

Click the Create button to create a new document :

Title, category and description are required. (see 4.2 Create a File)

Afterwards, you can choose to upload another file (Word, Excel, PowerPoint, PDF…)

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11.6 Rights

11.6.1 Read only

In a course, by default, a student can only read: he can view a document but cannot edit or

delete it. He cannot publish a document.

11.6.2 Rights per Content Object

A teacher can define the rights for each Content Object, such as a document.

Click the lock to view the rights:

Next window:

Select Use specific rights

Define the rights for one student or for a group of students

o View: the user can view the File ( Page or Webpage). Useful to publish a File

for 1 student or for a group of students

o Edit: the user can edit the publication details, he cannot edit the File. Only the

owner of the Content Object has the right to edit it.

o Delete: the user can delete the Content Object

11.6.3 Defining rights for all the documents

Click the option on the top of the screen “Manage Rights” to define the rights for the

location of ALL the documents:

Select “Add Right” to give a user the right to add a document in this location.

Manage Rights Sharing a Content Object

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TIP: you can also define the rights for a category. First click the category and afterwards

“Manage rights”.

In the next example a student has no rights in the root category (DocumentTitle / Dropbox)

but in the category “Studenten” he can publish documents: :

12 More info:

http://www.chamilo.org

http://lcms.chamilo.org

http://support.chamilo.org : site for documentation, translation, bug report, features

http://trylcms.chamilo.org : testplatform based on the latest code; the content will be

regularly deleted!

[email protected] : e-mail address of Benelug, the Chamilo LCMS user group

of Belgium, the Netherlands and Luxembourg

http://www.chamilo.org/

http://lcms.chamilo.org/

http://support.chamilo.org/

http://trylcms.chamilo.org/

mailto:[email protected]

Technology

Documentation of the Hands-on workshop: experience the life of your Content Object