Digitization

Documents Digitization Services

OVS Technologies, India provides an end to end document management solution and as part of our gamut of services, we offer document imaging and keying services. We provide Best Practice Outsourcing Services for Document Imaging, empowering your organizational processes by converting documents into digital assets. Our services facilitate instant and secure access to information, enabling increased productivity, performance and profits. Look HERE

Team at OVSolution Technologies has experience of more than a decade for providing document imaging and indexing services to support large scale, mission critical conversion projects that require quick turnarounds and high quality deliverables. Our team has experience of delivering wide range of projects starting from digitization of office records to digitizing rare old and fragile manuscripts. Utilizing our imaging technologies, strong project management skills and processes, we can provide your organization with the highest document imaging quality and coded data available in the industry today, enabling quick search and accurate retrieval of each file. We achieve this by tailoring our services to meet the unique requirements of each project. Our clients realize tangible benefits that reduce their total file management expense and increase profits by optimizing their business processes. In fact, our clients typically realize a quick and measurable Return-On-Investment.

Digitization Process

Our Digitization is process oriented according to your regulatory compliance standards. Our Quality Assurance process involves value addition that involves Organizing the documents Preparation of stapled documents for scanning Naming the files according to your conventional naming standards Metadata updating Indexing

Digitization Services

OV Solution Technologies, India offers services:

A. Onsite / offsite digitization of office records

B. Digitization of old and rare manuscripts

C. Digitization of microfilms and microfiches

D. Conversion of raster images into OCRed contents

E. OCRing and re formatting of scanned documents

Since our mission is to optimize our customer’s efficiencies and reduce their expenses,

we’ll like to bring your focus on Couple of quick facts you should look at while going for

documents digitization:

Need for Digitization Services Physical documentation is an inseparable part of everyday business. Reports, drawings, memos, invoices, purchase orders, records etc are part and parcel of running a business. Over time, the paper documents can build up significantly, making it difficult to locate the document. With personnel spending more time looking for information, rather than acting on it, organizational productivity, performance, and profits are bound to dip. Constant handling of Documents make them prone to damage and chances are high that you may lose critical documents or documents related to the organizational legacy.

What should be digitized

Scanning 100 percent of your documents may not provide the most cost-effective solution for your situation. We provide intelligent scanning, based on the access requirements for different types of documents. Frequently accessed documents or document elements — such as the customized coverage page of an insurance policy — are always scanned. A well-designed, selective scanning program can yield dramatic reductions in conversion costs while meeting document access requirements.

Backfile Conversion

If you have a backlog of paper records that are costly to store and manage, OV Technologies can help you establish a fast, efficient process and perform bulk conversion of those records to electronic form. Backfile conversion reduces or eliminates on-site physical records storage and makes records easier to search, access and distribute using highly scalable open source document management solution.

Day-Forward Conversion

While many types of records are initially created on paper, companies often want to quickly convert them to electronic form to support electronic workflow processes. Our experts can help you establish a conversion process that integrates smoothly with your existing business processes. We can handle document conversion as an in-house or outsourced solution. We enable you to make best possible use of your contents by providing you personalized open source content management solution as per your business requirements. It’s a known fact that maximum project does not see light of the day only because digitized contents are not organized and archived in required manner.

Preservation of digitized contents

In today’s world where technology is changing at a rapid pace, support for obsolete technology is a big challenge. However, preservation time for contents cannot be determined basis life cycle of any technology. It get determined basis organizational policies and importance of contents. Basis nature of contents, its importance and organization’s policies, we provide consultancy on what type of file formats can be best suited for your organization’s contents.

Organizing Contents

It’s a known fact that maximum project does not see light of the day only because digitized contents are not organized and archived in required manner. We enable you to make best possible use of your contents by providing personalized open source content management solution as per business requirements.

We are here to help you

We are OVS Technology offering Digitization Solution

THANK YOU !!

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