Concurrency SharePoint Summit 2016 - Indiana

ALL RIGHTS RESERVED © 2016

SharePoint Summit 2016The Revolution of SharePoint

presents


Who is Concurrency?Founded in 1989, we are a consulting organization focused on the Microsoft platform. We’ve built our reputation on excellent service, trust, and the ability to creatively apply technology to business needs.

Microsoft Partner of the Year• 2016 Midwest Regional• 2014 Management & Virtualization Finalist• 2012 Midwest Regional• 2012 Central Regional• 2012 Content Management Global

Microsoft Gold Certification• Collaboration & Content• Communications• Management & Virtualization• Dynamics CRM

– 2015 – Fastest Growing Company in

MilwaukeeMilwaukee Business Journal


Modern Applications

Modern IT ManagementDevOps and IT Service, Business

Process Transformation, Governance

IoT, Mixed RealityCustomer Engagement

CRM, ECM, Collaboration, B2B solutions, Unified

Communications

Cloud Data CenterIdentity & Device Management , Cloud

Integration & Management

AnalyticsBI, SQL, Predictive Analytics, Big Data

Digital Transformati

onRealized

Mob

ileSecurity

Clou

d Data

What can Concurrency Deliver

“Over the next 10 years, we’ll reach a point where nearly everything has become digitized.” - Satya Nadella


What’s new with SharePoint?

Office 365 collaboration experiences

Real world examples of processes in a modern workplace

Strategies for planning and implementing successful SharePoint solutions

AgendaSharePoint Summit 2016


SpeakersMatt EngibousSolution Lead, SharePoint [email protected] Twitter: @MattEngibous

Drew MadelungTechnical Architect - [email protected] Twitter: @DMadelung


Digital Transformation is using Cloud and other technologies in ways that change business operations, interactions and business models with profound impact for customers, vendors, and employees.

The Future is Now


Collaboration Fuels InnovationLaunch new products,

services fasterBecome

more agile Optimize business

processes


SharePoint momentum

*Nielsen Norman Group, ‘2016 Intranet Design Awards’

200K+Organizations

$10B+Solutions ecosystem

2X usage growth 5X content growth

in SharePoint Online

50K+Partners

190M+Paid seats

1M+Developers

9 of 10 best Intranets built on SharePoint*

>40% of all seats and >60% of new seats are SharePoint Online


Cloud productivity and collaboration

Documents &Co-authoring

Mail & Calendar

Enterprise Social

Voice & Video

Content Mgt& Collab

Meetings & Conferencing

Projects & Planning

Office 365 Groups Microsoft Graph Security & Compliance

Intelligently discover, share, and collaborate on content from anywhere and on any device

Content Mgt& Collab


Content Mgt& Collab

File sharing and collaboration

Mobile and intelligent intranet

Open and connected platform

Cloud migration and

hybrid


Recent SharePoint NewsGroups & Team Sites continue to come togetherNew Sync client available for SPO doc librariesSharePoint Framework (SPFx) Released

SharePoint Server 2016 Feature Pack 1

Flow & PowerApps are officially the future

Microsoft Teams Preview


Seamless Office Collaboration

Powerful sync options

Intelligence & Analytics

Unified Security & Compliance

File sharing and collaboration

THERE’S A LOT THERE

Analytics coming throughout sites and apps powered by the Microsoft Graph

Enhanced security throughout the cloud and on-premises

FILE SHARING

OneDrive for Business for simple file, sync, shareSharePoint for teams and processes


MODERNIZE INTRANET BASE

Updated, simplified, and respnsive UI/UX

Unified News experience for company information

ENABLE DIGITAL WORKPLACE

Expand boundaries with the Microsoft apps across all mobile platforms

Increased cohesion between products including mobile and client

Mobile and intelligent intranetIntranet in Your Pocket

Team and Publishing Sites

Powerful and fluid pages

PowerApps and Flow


BUILD SMARTER APPS FASTER

Enhance your business apps with SharePoint and the Microsoft Graph

Build intelligent apps by connecting to Office Services

EXTEND

Integrate business services across platforms including people, organizations, groups, and tasksGrow your business apps into the SharePoint Framework

Open and connected platform

Microsoft Graph

Consistent, integrated APIs

SharePoint Framework

SDKs across mobile


Cloud migration and hybrid

MIGRATION HYBRID

SharePoint Server 2016 + Feature Packs

Hybrid Capabilities

Migration

CLOUD-READY

SharePoint Server 2016 is next step in evolution of on-premises SharePoint

Transform you business with hybrid capabilities

MIGRATION/UPGRADE

Plan migrations and upgrades accordingly

Leverage 3rd party migration solutions


Majority of improvements are for management, reliability and performance

• xxxxSharePoint Server 2016


SharePoint Server 2016 Key Updates

Converged code base• Feature packs!

Zero downtime patching

MinRole

New boundaries and limits• List threshold > 5000• TB content databases• 10 GB files

Data Loss Prevention

Durable links


More on SharePoint Server 2016User Profile Service• Removed FIM• Unidirectional sync provided through AD Import• External sync available through Microsoft Identity Management (MIM)

Project Server IntegratedEnhanced Mobility ViewHardware/Software• Windows Server 2012 R2 – Windows Server 2016• SQL Server 2014 SP1 – SQL Server 2016 (BI) Recommended

No new version of SharePoint Foundation, Designer or Workflow


SharePoint Server 2016 – Feature Pack 1MinRole enhancements

• Only need 2 serversAdmin logging for actions within CA and PowershellOneDrive modern UI

• Requires Software AssuranceApp Launcher custom tilesHybrid auditing and taxonomy (preview)OneDrive API 2.0 Coming

November 2016


The Modern SharePoint ExperienceDocument Libraries• Responsive• Ribbon has been replaced with

command bar• “Pin to top” to highlight

documents• Copy and move files from

command bar• More easily link to files

through command bar “New Link” option

• Inline metadata• New information panel• Currently does not support

CSR


The Modern SharePoint ExperienceLists• Responsive• Ribbon has been replaced with

command bar• New information panel to edit

data without leaving the list• Improved functionality within

SharePoint mobile app• Integration with PowerApps

and Microsoft Flow


The Modern SharePoint ExperienceSite Contents• Responsive• Analytics included in header

along with most popular content

• Contents and Subsites separated into tabs

• Unified “New” button


The Modern SharePoint ExperienceTeam Sites• Responsive• Links and Activity included on

landing• New publishing pages and

web parts

• Experience integrated into Office 365 Groups


The SharePoint Mobile App

• Works with Online and On-Premises

• Document libraries move you to the OneDrive mobile app

• The links tab are generated by administrators

• Microsoft Graph integration• Now available for Windows 10

and Android


PowerApps

• Cloud only solution• Not just a forms solution• Access via mobile devices,

tablets, web browser, and windows apps

• Use built-in connections to connect to other external services

• Integrated into modern lists• Can contain multiple data

sources, multiple screens, and custom APIs

PowerApps is an enterprise cloud service to connect, create and share business apps with your team on any device

Future of Forms – browser based PowerApps coming


Microsoft Flow

• Cloud only solution• Simple design web interface• Run workflows as triggered

activities or continuously• Can connect with PowerApps• Integrated into modern lists• Large collection of pre-built

flow templates

Flow is a new cloud workflow & activity automation solution

Future of workflow!


Cloud


“The cloud services companies of all sizes…The cloud is for everyone. The cloud is a democracy.”

Mark Benioff, CEO of Saleforce


Hybrid is no longer about bringing you to the cloud, but bringing the cloud to you.

Subscribe to cloud innovations on your terms.


Hybrid OneDrive

Hybrid OptionsProvides a solution to help hybrid users reconcile and rationalize site membership and discovery across SharePoint on-premises and Office 365• Single place for followed sites• Profile redirection back to Office 365 user profile• Extensible App Launcher

Cloud Hybrid Search

Hybrid OneDrive

Hybrid Team Sites

Enables IT administrators to selectively redirect their users to OneDrive for Business in Office 365 from SharePoint Server 2013/2016• Unlimited data in Office 365• Plan & Pilot before rolling out

The Cloud Search Service Application, unlike classic federated hybrid search, unifies crawled content into a single index stored in Office 365.• Includes Office Graph, Delve and search-driven info like eDiscovery • Unified search results• Requires directory synchronization

Hybrid Auditing & Taxonomy coming to preview with Feature Pack

1


To know the proper path for you, You need to compare your options.

On-Premises Cloud Hybrid


Location / facilities

Need space and maintenance planning

Most likely provided

Software licenses and

support

Licensing costs, but also upgrades and ongoing support

Included in vendor-hosted solutions

Hardware and maintenance

Need to purchase, support and maintain, and upgrade as platform matures

Included in vendor-hosted solutions

Onsite support, personnel skills

Administrative, developer, and end user skills and training

Still requires administrative and possibly dev skills, end user training


Need space and maintenance planning

Licensing costs, but also upgrades and ongoing support

Need to purchase, support and maintain, and upgrade as platform matures

Administrative, developer, and end user skills and training


Level of customization Full control

Limited to none in SaaS, some control over PaaS, full control over IaaS

Limited ability to integrate depending on SaaS, PaaS, or IaaS

Governance, auditing, security,

compliance

Many limitations OTB, but very robust tools from partners

LimitedVery complex across on prem and cloud components, very manual

Disaster Recovery and

Business Continuity

Needs to be planned, limited features OTB

Defined in SLAs

Upgrades and migration

Some OTB capabilities, 3rd party for tighter control and predictability

Microsoft recommends 3rd party tools


Very complex across on prem and cloud components, very manualSome OTB capabilities, 3rd party for tighter control and predictability


How secure is Office 365?

“Businesses and users are going to use technology only if they can trust it.” - Satya Nadella

Security in Office 365 White Paper - http://bit.ly/O365Trust


Top 10 Security and Privacy Features of Office 3651. We restrict physical data center access to authorized

personnel and have implemented multiple layers of physical security, such as biometric readers, motion sensors, 24-hour secured access, video camera surveillance, and security breach alarms.

2. We enable encryption of data both at rest and via the network as it is transmitted between a data center and a user.

3. We don't mine or access your data for advertising purposes.

4. We use customer data only to provide the service; we don't otherwise look in your mailbox without your permission.

5. We regularly back up your data.https://products.office.com/en-us/business/office-365-trust-center-top-10-trust-tenets-cloud-security-and-privacy

https://products.office.com/en-us/business/office-365-trust-center-top-10-trust-tenets-cloud-security-and-privacy



Top 10 Security and Privacy Features of Office 3656. We won't delete all the data in your account at the end of your service term until you have had time to take advantage of the data portability that we offer.7. We host your customer data in-region.8. We enforce "hard" passwords to increase security of your

data.9. We allow you to turn off and on privacy impacting features to

meet your needs.10.We contractually commit to the promises made here with the

data processing terms in your volume licensing agreement. For more information, visit the independently verified section of the Office 365 Trust Center.https://products.office.com/en-us/business/office-365-trust-center-top-10-trust-tenets-cloud-security-and

-privacy




Security and Privacy Office 365…wrapped up


Encryption everywhere Auditing everywhere

Lots of backups No data access without permission

You own and control your data

ISO 27001, ISO 27018, FISMA,

FedRAMP




SharePoint Online Readiness?

SecurityRegulatory

Custom DevelopmentFull trust codeDetailed branding

CultureAbility to adapt to less control from management to securityContinuous change management for adoption

Consider the business problems you’ve already invested in solving!


Getting to SharePoint Online

Migration paths• Green-field

This occurs when you have no prior SharePoint environments but you have other data that needs to be migrated such as file shares.

• Direct cloneWhen you have an existing SharePoint architecture and you want to clone

the site structure and features in SharePoint Online• Merge/Hybrid

When there is an existing SharePoint solution but there is a need for a refresh or rebuild of the content within SharePoint Online. This path gives you the opportunity to take a step back and do future state planning and a feature gap analysis.



How to get content there• Manually copy content• 3rd party tool

ShareGate, AvePoint, Metalogix, BitTitan • Office 365 Import Service• Microsoft FastTrack • Your own custom migration code solution (can use the Azure migration API)



Migration mistakes to avoid• Not cleaning up old, useless, and outdated content before migrating• Not involving the business in building your content migration strategy• Not doing an analysis of feature discrepancies between platforms• Not providing proper communication pre, during, and post migration• Not having a governance plan with ownership of content, strategy and the

overall migration• Allowing a migration to take years


This all sounds great!

How do I get started?


Find your challenges within

collaboration

“I’m worried about security when sharing information outside my organization with partners and vendors.”

“I have to host several meetings and recap conversations because teams are located in different places.”

“I want to tap the collective knowledge and data within my organization more often.”

“It takes me significant time to find the right resource and expert.”

“Jumping in and out of applications and ensuring people are working with the most up-to-date version is an inefficient use of time and a drain on productivity.”


Put together a plan

Get the business excitedWork with the business to match business value with technology.Workshops to inform, mock-ups, user personas.

Work towards specific goalsReducing cost, mitigating risk, improving process, enhancing productivity

Set a timelineRealistic, attainable and commit

Establish a teamThe plan is not a 1 person job. There’s no I in team!


We need to avoid this…


How can Concurrency help?

SharePoint Roadmap Plan and

DesignDevelopment and

SearchInfrastructure and

Hybrid

UX/UI Strategy and Implementation

Business Process Automation

Scan / Capture Solutions

Enterprise Content Management & Governance


SharePoint UserVoicehttps://sharepoint.uservoice.com/

Microsoft Tech Communityhttps://techcommunity.microsoft.com

Office 365 Roadmaphttps://fasttrack.microsoft.com/roadmap

Office Blogshttps://blogs.office.com/

Office 365 Admin Center – Message Centerhttps://portal.office.com/AdminPortal

• xxxxHelp Contribute & Stay Informed!

https://sharepoint.uservoice.com/

https://techcommunity.microsoft.com/

https://fasttrack.microsoft.com/roadmap

https://blogs.office.com/

https://portal.office.com/AdminPortal


Next steps - survey


How to get startedFREE Office 365 Readiness Review: Get expert guidance on Office 365 technologies while examining how best to plan, deploy and migrate to the cloud.

Productivity and Collaboration Roadmap: Take a strategic approach to your customer engagement systems and digital transformation goals. Provide executives with a plan, design, timeline and budget to optimize and implement your systems. (Use SharePoint Deployment Planning Services Vouchers)

FREE Microsoft Customer Immersion Experience: A hands-on, interactive training session helping your team assess the latest Microsoft Office 365 technologies. (Office 2016, SharePoint, Outlook, Skype, CRM, PowerBI and Security)


Questions?


SharePoint Summit 2016

Technology

Concurrency SharePoint Summit 2016 - Indiana