Collaborate or fail, the reality of the modern world

© 2015 Planview, Inc. | 1

Collaborate or Fail: The Reality of the Modern World

Jason Morio, Projectplace Global Segment Manager, Planview

Andy Jordan, President, Roffensian Consulting


• Welcome and housekeeping • About Projectplace • Current state of the way teams work• Top 5 Hurdles• What to look for in a Collaboration Solution• Summary

Agenda


About our Speakers Jason Morio

Projectplace Global Segment Manager

@JMProjCollab

Andy JordanPresident of Roffensian

Consulting Inc

@RoffensianPM


175,166

registered usersOver 1 million

Founded as one of the world’s first SaaS companies1998

number of projects

in people-centric collaborationPioneer

uptime99.97%

Average service

View the On-Demand Webcast!

https://www.projectplace.com/resources/projectplace-webinars/successful-project-planning/collaborate-or-fail-the-reality-of-the-modern-world/


5 REASONSTeams Fail to Collaborate Effectively at Work

U.S. study of 200 professionals reveals people waste

9 weeks a year due to poor project collaboration. Modern teams call for a new way of working

together




The Modern Extended TeamModern teams work with people inside and outside the

company across geographic locations every day to produce work




Everyone is a Project ManagerWe’re all trying to keep up with what everyone is

working on, status, tasks and documents




Project management is a huge growth area

• PMI numbers show anticipated growth of 11 million PM roles between 2010 and 2020 – and that’s just ‘official’ roles

2010 20200

5,000,00010,000,00015,000,00020,000,00025,000,00030,000,00035,000,00040,000,00045,000,00050,000,000

Number of project oriented roles in 11 largest markets

Sources: UN Secretariat, World Population Prospects, Anderson Economics Group, 2012 via PMI




‘Grass roots’ project execution becoming the norm

• Small team driven projects being initiated to improve working environments for small groups• Not formally tracked

anywhere as projects• Not led by project managers• But critical to organizational

success and totally dependent on effective and efficient collaboration

Challenge

Solution

CollaborationDelivery

Confirmation




Current Tools Are Failing Project TeamsThe way people collaborate and work today is not being well-served by relying

on technology from yesterday and disparate new methods available today




Which tools do you use to collaborate the most? 1. Email2. Spreadsheets3. Phone/Conference Calls4. Stand-alone Project Management (MS Project) 5. File Sharing (Dropbox, Google Docs)

Polling Question View the On-Demand Webcast!



Modern work can create collaboration barriers

Absence of standard working hours

Increased geographic separation

Technology must be an enabler, not a barrier

Increased technology use reducing face to face communication




Most collaboration tools are not collaborative!

• Unidirectional communication (email) or no communication at all (Excel)

Even when tools support collaboration they are usually

limited – most phone interaction is just two people




Top 5 Project Collaboration HurdlesResulting in frustration, inefficiency, damaged morale and diminished business

outcomes




We must be able to control our tools• Collaborate on our terms, working

with tools, not against them• Communication that supports

work, not interrupts it• Tools to integrate collaboration

with other applications, not additional overlays

Effective Tools

Aligned Teams

Success!

Adjustment of tools to work practicesSeamless automation and integrationIntuition‘Quiet alignment’Ability to scale

Compromise of business process due to tool limitationsManual administrationInterpretation‘Noisy interruption’Barriers to progress

Mor

e

LessView the On-Demand Webcast!



Intuitive tools that work the way our teams work

• No need for complex training• No barriers to features for new / basic users• No time commitment to additional bureaucracy

Fast access

Satisfying rewards

Easy progression

Powerful features

Flexible engagement




Project Collaboration Must-HavesA modern tool that does more, not more tools




Effective tools drive effective teams• Better focus on

value add work• Tools that help

promote teamwork and create synergy

• Reduced manual work, reduced administration, enhanced motivation

Better return on human investment

Better solutions to more challenges

Better enterprise performance

Higher engagement levels, higher satisfaction

Effective Collaborati

on




ProjectplaceProject Collaboration – All Tools in One Place












Sound Familiar?

Where’s the updated plan /

forecast / presentation?

I emailed it to you – but use the one from 3pm not the

11am version

Is it the one with ‘_final’?

No, it’s the one with

‘_FINAL_FINAL’

Nevermind, I’ll send it to you

again

?????








ProjectplaceWorkload Management & Project Portfolios




Top Tips for Project Collaboration Success

Embrace the virtual nature of teams - run projects in the cloud We’re all Project Managers – enable transparency to gain control Stop email addiction – facilitate information flow and communication Seek a tool that does more – not more tools Be mindful of cloud and information security Make sure the tool you choose can grow with you

If you do what you’ve always done – it will be, like it always has been




“… one of the most interesting and impressive project management systems I’ve come across and it gets a Gearhead rating of 5 out of 5.”

Additional Informationprojectplace.com/resourcesprojectplace.com/pricing/personal-online-demo/

http://blog.projectplace.com/a-tool-for-outstanding-project-management-network-world/


Thank You

