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Presentation on the integrated Archive-Library-Museum database of the Magnes, Berkeley. The presentation was conceived with my colleagues Perian Sully and Lara Michels.
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Bridging the ALM Divide
An Integrated Archive-Library-Museum Approach for Hybrid Institutions
Francesco Spagnolo, Head of ResearchPerian Sully, Collections Information and Web Programs Manager
Lara Michels, Head Archivist and LibrarianThe Magnes, Berkeley, CA
Presented at the Museum Computer Network CAL-SIGSan Jose Museum of Art, August 22, 2008
Magnes: A Collecting History
Founded in 1962
Wide range of collecting areas, including – •Global Jewish Diaspora•Jews in the American West•Jewish communities in “exotic” places (China, North Africa, India)•Ceremonial objects and Jewish material culture•Modern and contemporary arts•Music•Rare books and manuscripts•Works of Jewish illustrators and ephemera•Historical documents
Three major collecting departments -•Western Jewish History Center archives: ~5,000 items in 500 collections•Blumenthal Rare Book and Manuscript Library - ~10,000 items•Permanent Museum Collection - ~15,000 items
Challenges of Hybrid Institutions
AccessCatering to Many
Research Across Standards
CultureMulticultural Aspects
Bridging Textual, Documental and Material Cultures
LanguageMultilingualism and the Levels of Access
Script, Transliteration, Translation
Whose Vision? One Vision!Cultural Models & Database Structure
Learning from One Another, Learning Together (The Philosophy of ALM Integration)
Extending Museum ModelsExtending Archive ModelsExtending Library Models
Extending Museum Models
•Authorship, Creatorship and “Parties”•Authors and co-authors•Creators and co-creators•Donors
•Accession Numbering•Tracking Movement•Locations•Containers
Extending Archive ModelsVarying Notions of “Collection”
•Facilities•Donations•Collecting Areas•Intellectual Organization of Materials
Extending Library Models
•Why MARC Still Matters•Circulation and Research
Integrating ALM
•Time – Dates and Periods•Subjects – Local and Global•Synonyms and Preferred Terms•ALM, or Meta-Collections
Managing Institutional Change
•Professional Standards•Global Perspectives
Technological Structure:Key Features of IDEA@ALM
•Databanks •Templates •Managing Standards: EAD, MARC, ISAD •Mastering Multilingual capabilities•Global Searches and Queries•Flexibility
MS-SQL databaseXML-based web service and APIMultilingual with full Unicode supportCompliant with Dublin-Core, Z39.50, ISAD, EAD, MARC, ISAARYad Vashem, IDEA’s largest client, presents 4 million records online and manages 65 million documents.
Technological Structure:Databanks
A databank is a virtual database into which records may be sorted and stored.
Magnes IDEA@ALM Database
ArchiveDatabank
LibraryDatabank
MuseumDatabank
ExhibitionsDatabank
AdministrativeDatabank
Technological Structure:Templates
The templates are organizational structures in which specified fields are displayed.
ArchiveDatabank
LibraryDatabank
MuseumDatabank
AdministrativeDatabank
Collection
Series
Sub-Series
Document
Photo
Book
Manuscript
Object Parties
Image
Location
Valuation
Condition
Technological Structure:Templates
Technological Structure:Templates
Technological Structure:Managing Standards
Metadata Standards Applied to Magnes Installation:•EAD•MARC•ISAD
Scope and Content(Archive)( EAD: <scopecontent>
MARC: 520
ISAD: 3.3.1
Description(Museum)(
Abstract(Library)(
Technological Structure:Mastering Multilingual Capabilities
•Unicode support•Synonyms•Phonetic searches•Translations•Transliterations
Technological Structure:Searches
•Search across all databanks, templates, and fields•Narrow searches to specific fields, databanks, and
templates•Boolean, fuzzy, exact, phonetic searches•Synonym and preferred-term searches•Multilingual searches
Technological Structure:Flexibility
Users may modify: • Fields• Databanks• Templates• Layouts and structures