Embed Size (px)
Citation preview
Thrive. Grow. Achieve.
Seth Zarny – Raffa Partner Kellye Jennings – BDO Partner Glenn Anstead – Raffa Senior Manager
April 3, 2013
Government Contractors Financial & Project
Management Systems Seminar
AGENDA
2
• Introductions – BDO, Raffa, & Audience • Accounting Challenges for Govt Contractors • Typical Govt Contracting Accounting
Requirements • Accounting System Overview
– On-demand Financial & Project Reporting – Project Management & Job Summary Reports – Earned Value Management
• DCAA Time and Expense Reporting • Provisional & Indirect Cost Analysis
WHO IS RAFFA?
3
Microsoft Gold Competency ERP Partner with offices in Washington, DC and Rockville, MD
Specializing in Project Management & Accounting (PMA) solutions for Professional Services, NGO’s, Government Contractors, and Other Project Driven Organizations 260 management, accounting, and systems professionals
DO YOU NEED THE NEW SOFTWARE?
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!
4
OUR SOLUTION
5
• Project Management and Accounting from Microsoft Dynamics – An integrated suite of 9 modules that provide
financial accounting, project management and resource management capabilities
– Key features include: time and expense management, billing, revenue recognition, cost allocations, contract management, payroll reporting, employee and resource utilization, and real-time project profitability analysis
– Integration with Microsoft Project combines real-time financial data with best-of-breed project planning, task scheduling, knowledge management, and skills management capabilities
OUR CUSTOMERS
6
• Business Services, Consulting, IT and Computer Services, Engineering, Government Contractors, Public Relations / Lobbying, and Construction
• All size companies in the mid-market spectrum – typically $5-500M revenue & 25-1000 employees
• Project-centric divisions and departments in large enterprise
CRITICAL REQUIREMENTS FOR SUCCESS…
7
CRITICAL REQUIREMENTS FOR SUCCESS
WHAT TO LOOK FOR WHEN REVIEWING INTEGRATED SOLUTIONS?
Out of the Box, Proven Financial and Operational Software
•Proven management of Indirect and Direct Costs •Integrated across Finance and Project Management / Operations
•Business Process Automation •Setup Flexibility to meet business needs
8
BUSINESS PROCESS IMPROVEMENTS
INDIRECT RATES • Monitor Trends via Management Reporter • More Accurate Cost Information for Bidding • More Accurate Historical Procurement Costs
TRACEABILITY OF SOURCE DOCUMENTS
• Management Reporting Drill Down • On line Inquiry Screens • Transaction Level Detail • Imaging/Document Management
9
BENEFITS FOR GOV’T CONTRACTORS
CONTRACTORS LOOK FOR SOLUTIONS THAT CAN MANAGE MULTIPLE CONTRACTS AND COST POOLS. NEED TO SEPARATE INDIRECT COSTS FOR REPORTING PURPOSES
• Time and Materials
• Fixed Firm Price
• Cost Plus
INTEGRATED TIME AND EXPENSE TO FINANCIALS
WEB BASED ACCESS FOR REMOTE EMPLOYEES
EARNED VALUE MANAGEMENT CAPABILITIES
10
MIXED COMMERCIAL & GOV’T REQUIREMENTS
WHAT IS KEY FOR COMPANIES DOING BOTH COMMERCIAL AND GOVERNMENT CONTRACTING?
•Consistent Accounting Practices for Both Businesses
•Allocations must be the same •Overhead, G&A, and Unallowable pools
11
OPERATIONAL BENEFITS
WHAT BENEFITS SHOULD OPERATIONS & PROJECT MANAGERS RECEIVE FROM MICROSOFT DYNAMICS?
•Superior Cost Control •Real time visibility into committed costs •Immediate access to supporting documentation via document imaging
•Earned Value Management visibility
12
THE DCAA AUDIT
HOW DOES MICROSOFT DYNAMICS STACK UP DURING THE AUDIT?
• Successfully completed years of DCAA audits
• Provides timely access to information
• Reduces the time required by internal staff during the audit process
13
MICROSOFT INTEGRATED SOLUTIONS
• Dynamics ERP
• SharePoint
14
WHAT IS MICROSOFT DYNAMICS?
• INTEGRATED FINANCIAL AND OPERATIONAL/PROJECT MANAGEMENT SOFTWARE
• FAMILIAR TO YOUR EMPLOYEES
• GOVERNMENT CONTRACTING INDUSTRIES: • Professional Services
• Contracting
• Manufacturing
• Distribution
• ACCEPTED BY DCAA
15
FUNCTIONALITY PROVIDED BY DYNAMICS
•FINANCIALS
•ACCOUNTING
•FRINGE, OVERHEAD AND G&A RATE CALCULATIONS
• Cost Segregation – Allowable vs. Unallowable
•JOB COSTING
•PURCHASING & REQUISITION MGMT
•MANUFACTURING
•INVENTORY MANAGEMENT
•SALES ORDERS
•SERVICE MANAGEMENT
•CUSTOMER RELATIONSHIP MANAGEMENT
16
MICROSOFT SHAREPOINT
WHAT IS MICROSOFT SHAREPOINT? A FOUNDATION FOR CONNECTED INFORMATION
• Team Collaboration
• Dashboard
• Key Performance Indicators
• Dynamics Business Portal
• Integrated with Project Server
17
WHAT WILL YOU GET FROM THE INTEGRATED SOLUTION?
ORGANIZED FLOW OF INFORMATION
• Project Management
• Resource Allocation
• Financial Reporting
SEAMLESS INTEGRATION OF INFORMATION
ONE VIEW OF THE DATA
TOOLS YOUR TEAM IS FAMILIAR WITH…
18
PROJECT MANAGER SUPPORT
19
• WEB ACCESS TO YOUR DATA – Immediate access to Projects profitability – Maintain projects – Assign resources to projects, tasks or subtasks – Create initial and subsequent budgets – Set maximums for Projects and Tasks – Store and share Project invoices in a document
repository – Enter time remotely supporting your companies
needs: bi-weekly, semi monthly…
REPORTING VS. DASHBOARDS
Many people use the terms interchangeably
What is the purpose of a report in Government Contracting company?
• Compliance • Company Directed
What is the purpose of a dashboard? • Drive user towards decision
How do you know what the Dashboards should be? • Key Performance Issues of Company
What are KPI’s? • Key Performance Indicator
20
DYNAMICS SL OVERVIEW PROJECT DASHBOARD
21
• Real-time visibility into your data
• Project P&L
• Labor hours statistics
22
23
DYNAMICS SL OVERVIEW - ASSIGN RESOURCES
24
25
26
Benefits Beyond The Norm
Traditional Project Management
• On time versus original schedule estimate
• Within budget versus original cost estimate
• Within scope versus original deliverables
• Meet or exceed customer expectations
• “Best available” resource utilization
Project Management & Accounting
Reduced time to market and/or cycle time
Project revenue, cost, and profitability
Business value of services delivered
Alignment with business and client objectives
“Best fit” skills-based resource optimization
27
Other Measurable Benefits
• Better Prioritization of Projects and Services It is shocking how many “projects” operate below the radar screen with no plans, controls or accountability
• Shorten Billing Cycles Better allocation of resource T&E to project schedules and invoicing, and faster resolution of billing disputes
• Minimize Revenue Leakage Eliminate errors from manual entry or redundant systems used to invoice client services
• Improved Service Agility Quicker response to sudden or unexpected changes in business priorities, competitive pressures, new technology, and economic downturns
28
Bringing it All Together
A SINGLE VIEW OF OPERATIONAL DATA
• Discover the one truth for your business • Provide people access and empower them
with simple but sophisticated tools • Focus on what is important and act! • Institute the command and control you need
to meet goals
DYNAMICS SL OVERVIEW Exec Mgmt Dashboards
Real-time visibility into your data
Top 10 Customers
Year over year Sales and Margin
29
DYNAMICS OVERVIEW Increased Visibility
Real-time visibility into your data
Labor statistics by Customer
30
DYNAMICS OVERVIEW Web based Timecards
Online Timesheets
31
DYNAMICS OVERVIEW Project Visibility
Online Project visibility – multiple levels…
32
DYNAMICS OVERVIEW Project Visibility
Online Project visibility – multiple levels…
Commitments & Budgets
33
DYNAMICS OVERVIEW Self Service Access
Online Project visibility – multiple levels…
Self-service – Project profitability
34
DYNAMICS OVERVIEW Ability to drill into the details
Online Project visibility – multiple levels…
Self-service – Drill into the supporting details
35
DEMO
MICROSOFT DYNAMICS…
36
Questions & Answers…
37
Thank you for attending & please complete the
evaluation forms! KELLYE JENNINGS [email protected] GLENN ANSTEAD [email protected] SETH ZARNY [email protected] JEREMY TARO [email protected]
