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With the arrival of SharePoint 2013 on the market and the push for Office 365, many are planning to make the move on to this new version of SharePoint. I consider myself lucky to have already participated to a few of these so far. Often, I come across some challenges in the organization surrounding this upgrade. I thought I would put up this post and hopefully some of you will continue the reasons a migration can fail through the comments.
Citation preview
FAILED
10REASONS your
bniaulin
sharepoint migration
SharePoint 2013 has arrived So You took off with
SharePoint 2013
But ignored
KEY CONCEPTS
Now you feel
OVERLOADED
Now you feel
OVERLOADEDLike it might all come
CRASHING
DOWN
SO WHY DID YOUR
SHAREPOINT MIGRATION
FAIL?
YOU DON’T KNOW
SharePoint
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Yes, you.
Yes, you.
But it’s ok, that’smostly everyone
SharePointis easy to use.
A few clicks,and you get:
Sites, Lists, Libraries, Pages...
And now youFeel like thecoolest person in town
But SharePoint requires
timeknowledgepatienceand experience
It’s built on
SQLIISDNS
AD
Windows Server.NET
Javascript
and so much more...
It’s built on
SQLIISDNS
AD
Windows Server.NET
Javascript
and so much more...
That’s a lot of moving parts to consider when migrating
then ASSEMBLE an EPIC team of them
and if you’re not an expert in all of these fields....
YOU THOUGHTTRAINING
WAS OPTIONAL
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SH
OC
KIN
G!
SH
OC
KIN
G!
Training is often left at the end of the project or even ignored
BUT WHY?
Some see it as too big an
expen$e
Some see it as too big an
expen$ecost of training
cost of lost productivity+
TRAINING HELPS!
TRAINING HELPS!
employee satisfaction
TRAINING HELPS!
employee satisfaction
tackle more tasks
TRAINING HELPS!
employee satisfaction
tackle more tasks
motivation to useSharePoint
TRAINING HELPS!
employee satisfaction
tackle more tasks
motivation to useSharePoint
increased adoption
TRAINING HELPS!
employee satisfaction
tackle more tasks
motivation to useSharePoint
increased adoption
and much more...
SO DON’T IGNORE
TRAINING IN YOUR
PLANNING
Let the users play with SharePoint
and ensure your SharePoint migration’s
success
LACK OFCOMMUNICATION
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By bringing change
By bringing change
you are already the bad guy
trying to change their routine.
Without announcements
or propercommunication
it’s going toHIT HARD
increasing yourchances
for a badSharePoint Migration
experience
Take the time to show o!!
New FeaturesDates & MilestonesOrganize launch eventsHow it’ll facilitate tasksReasons for the change
COMMUNICATEand see yourself become the hero
coming to the rescue
4
YOU THOUGHTDATABASE-ATTACH
WOULD DO EVERYTHING
bniaulin
There can be only 1...upgrade scenario
according to Microsoft,only Database-Attachis supported
this is only from SP2010
and you thought this would work like magic
bringing along all the old junk.that’s everything that was in the
Databases
did you forget you had custom coded solutions?
Though it might work for some...
Take the time to pick and choose what to migrate
to SharePoint 2013
Enough has changed inSharePoint 2013
That you’ll want to
build a new architecture
5
IGNORED BUILDING A NEWARCHITECTURE
bniaulin
2013
SP2013
arrived with cool new
features
Social
SearchWCM
WebPartsDesign Manager
SkyDrive Pro
Doing aDatabase-Attach
upgrade
and bringing the same old architecture over is like...
getting aCOOL
new o"ce
And furnishing itwith old computers
things like theContent Search WebPart
will completely redefinehow you see
a SharePoint Architecture
What used to be a brick wallyou couldn’t workaround
(boundaries between sites, site collections, etc.)
Can now easily be done using
SEARCH
6
YOU DIDN’T INVENTORY YOUR SITES AND TEST
THEM FOR UPGRADE
bniaulin
Many factors will influencewhether your site
will still work after migration
If you don’t know what you have in your environment
Then you won’t know what could potentially cause a problem after
an upgrade
Take the time to inventory your sites
and know what you have
To run the available
health checksand tests
before upgrading
7
NO PLANNINGNO GOVERNANCENO INFORMATION
ARCHITECTURE
bniaulin
Governance
Should not strike fearwhen said out loud
Should not be a burdento carry during the
project
A Governance plan helps establish rules.With so many users and sites, it helps maintain
everything together.
but keep it simple.
or it will turn into a documentNO ONEwill read
InformationArchitecture
is the logical way of
organizing your
SharePoint architecture
it will help you define things like
Metadata Columns SitesNavigation Hierarchy
Content on Pages
and everything else that will be used in your SharePoint
Make sure you have a planSharePoint Migration is no easy
task
set goals and milestones to measure the success of your
migration
This can be simpleLook at what you want to
Remove
Migrate
Rebuild
And this will be even easier to do if you did an inventory of your sites before
8
NO MEASURABLE GOALS
WERE SET
bniaulin
Without a clear set of goals
You won’t know if the migration is a success or if
it’s finished. You’ll keep going on and on
Define clear goals
Objectives that make it a successful
migration for you
47%
39%
14%
RemoveMigrateRebuild
Measuring can be as simple as knowing how many sites have to be:
RemovedMigrated or Rebuilt
or using SharePoint Analytics to see if users are using the new features
9BRANDING
SEEMED IRRELEVANT TO
YOU
bniaulin
DID THESE IMAGESEVOKE AN EMOTION?
WHICH INTRANET WOULD YOU HAVE
RATHER USED?
But it has all the same functionality,
why not?
Branding helps increase user adoption and if done correctly, might even help with User
Experience and “Findability”
10
IGNORING THIRD PARTY
TOOLS
bniaulin
Tools cost money
But so does your
time
THESE TOOLS MIGHT END UP SAVING YOU
TIME AND MONEY
SOME OF THEM ARE EVEN PRETTY COST
EFFECTIVE and EASY TO USE
bniaulinUSEFUL LINKS
Supported Migration Scenarios
Introduction to SharePoint 2013
What might not work after you upgrade
Tools and Techniques to create a simple Governance Plan
Planning a SharePoint Migration
What’s new with SharePoint Analytics
Using the Content Search Web Part to Roll Up Sites
NO MOREFAILED
SHAREPOINT MIGRATIONS
ThankYou!
Please Share to help
others with theirSharePoint Migration
Benjamin Niaulintwitter.com/bniaulinbniaulin.wordpress.comen.share-gate.com/blog