Why AVEVA ProCon should be on your radar

WHY AVEVA PROCONSHOULD BE ON YOUR RADAR

© 2017 AVEVA Solutions Limited and its subsidiaries. All rights reserved.


THE BUSINESS CHALLENGE


“To prevent excessive cost overruns … companies will need to employ advanced risk analytics to analyse and quantify capital spend to effectively plan for future needs, to predict potential issues and execute successfully”

Booz Allen Hamilton, Trends for 2015


“Poor Contract Management Costs Companies 9% – Bottom Line”

Tim Cummins, CEO

International Association for Contract & Commercial Management

(IACCM)

Source: https://www2.iaccm.com/resources/?id=6845

https://www2.iaccm.com/resources/?id=6845


“Sometimes if a decision isn’t forthcoming from the owner’s team, a contractor may move ahead with an inappropriate and costly solution to a problem”

PWC – Correcting the Course of Capital Projects, April 2013


HOW COSTS CAN BE AVOIDED

THE PROBLEMS WE SOLVE


Contract

Delivery

Proactive obligation,

milestone and supplier KPI

management

Reduced over-runs, usually

associated with change,

tendering and extensions

due to missed obligations

and milestones

Safeguard Own

Position

Contractual relationships

protected by best practice

governance

Teams not working in

isolation, avoiding silos,

reducing administration

efforts

Financial

Control

Improving cash-flow by

removal of pre-invoice

capital leakage

Zero visibility of potential

change prior to the event

Claims &

Disputes

A controlled contract

communication channel

Organisations with best-in-

breed tools and processes

have the best claims

mitigation capability

Control over

Change

High cost of change due to

a lack of best practice

processes

When justified change

takes place, cost recovery

from partners is critical

THE PROCON SOLUTION


CONTRACTOR REGISTRATION

PRE-QUALIFICATION

TENDER MANAGEMENT

CONTRACT AWARD

TENDER PERFORMANCE

ANALYSIS

MANAGE COMMUNICATIONS

CONTROL CHANGES

& OBLIGATIONS

TRACK & VERIFY PAYMENTS

& BUDGET CONTROL

MANAGE CLAIMS & DISPUTES

LESSONS LEARNT & FEEDBACK

PRE-AWARD POST-AWARD

ProCon Portals

BENEFITS OF USING PROCON


AVEVA ProCon

Efficient and Transparent

Tender Management

Reduced Avoidable

Cost Overruns

Claims Prevention and

Claims Defence

Contractual Obligation

Compliance

Enhanced

Governance

▲ Manage the tender and

associated communication

and document exchange

process efficiently in ProCon

▲ Use pre defined tender

templates and mandated

corporate business

processes for the tender

process

▲ Single channel of

communication between

contracting parties

▲ Pre defined communication

templates for ALL exchange

– aligned with contractually

agreed response times

▲ Manage payment verification

at line item level - no more

erroneous payments

▲ All Change Order requests

dealt with in a timely manner

in line with corporate

mandated business

processes

▲ No surprises - no avoidable

breach of contract -advance

notification of actions you

must undertake to comply

with contracted response

times and all contractual

obligations

▲ Single version of truth on

who made what decision

when and all associated

documentation /

authorisations / support

material linked together in a “

Claims Defence File”

▲ Timely exchange of

information that prevents

project execution escalating

out of control

▲ Contracting parties achieve

the project deliverables

unimpeded by delays that

otherwise result from failure

to meet obligations on time

▲ Totally transparent contract

execution

▲ Real Time visibility of all

KPI’s - monitor contractor

performance across all

projects

▲ Contracts awarded and

executed 100% in line with

corporate business

processes

▲ Totally transparent contract

award

CUSTOMER FEEDBACK


“We’ll be using ProCon more and more. We deploy it on our 16

largest projects but there’s scope to extend it further. The Prelude

deployment of ProCon has been a pathfinder for Shell and is the

benchmark for other Shell projects to work against.”

SHELL

AVEVA PROCON


Helping decision makers improve the performance and profitability of their large and complex projects through

complete contract control

AN AVERAGE OF 5% SAVING ON PROJECT COSTS



Software

Why AVEVA ProCon should be on your radar