Using Software to Streamline your medical practice

‘PPM’ PRIVATE PRACTICE MANAGERwww.ppmsoftware.com

Using Software to Streamline your practice

Tom Hunt

Managing director

PPM Software Limited


Turn chaos into order


Organised Chaos

Just for starters!

• Unacceptable level of debt

• Appointment miss management

• Secretary surrounded by post-it notes

• No time to deal with calls

• No idea which invoices are paid

• Difficult to carry out any type of medical analysis


The key areas of your Practice


Administration

• Sending out invoices on time

• Keeping up with correspondence

• Producing the year end audit financial information

• Dealing with patients’ questions/queries

The Challenges


Administration

• Invoices are generated on time every time

• Have a seamless link into Microsoft Word with pre-designed templates

• Have the information required for the year-end audit collated automatically

• Be in a position whereby financial reports can be printed in minutes

• Any piece of information can be found in less than 10 seconds

Best Practice


Operational

• Ensuring invoices aren’t missed or forgotten

• No time to spend talking to patients

• Credit Control very time-consuming

• Calculating the correct Procedure fees

Challenges


Operational

• Invoices raised automatically and never missed

• Hours of admin time saved, giving your staff more time with patients

• Records are kept of the debtors and reminders take seconds to process

• All procedure codes and fees are pre-loaded

Best Practice


Medical

• Access to patient information can be time consuming

• Access to medical history very time consuming

• Unable to answer a patients question immediately

• Unable to produce medical analysis in a reasonable time frame

Challenges

Best PracticeIn answer to all of the above – all of the information is available in a matter of seconds


Accounting

• Lack of control – have no idea of the financial position of the practice

• Do not send out reminders because it is too time consuming

• Do not chase shortfalls for the same reason

• Year-end statistics may not be accurate leading to too much tax being paid

Challenges


Accounting

• The financial position of the practice is available whenever required

• The ability to process reminders and shortfall letters in seconds

• Year-end statistics are guaranteed to be accurate

Best Practice


The results of using software to streamline your practice!

• Data entered only once – no duplication

• Speed of producing invoices, reminders, year-end accounts etc.

• Instant access to both financial and medical data

• Improved patient care through better communication


How does it work?


Single User installations

• Entry level therefore the least expensive option

• Easy to set up

• Can expand as practice grows

Pros

Cons• Can only be used by one person at a time


Networked Installations

• Working from a single location

• Allows multiple PC to access the data file simultaneously

• Allows users to work on different consultants data

• Allows flexibility of work processes

• Can be set up to allow remote access via the internet

Pros

Cons


The Cloud

• Must have a good internet connection

• Access PPM from anywhere you can get on the internet

• Use any device; Windows PC, Apple Mac, I-Pad, Tablet, Phablet

• Data is totally secure and is backed up every day in two locations

• No need to purchase and maintain IT equipment

Pros

Cons


Any questions?

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Contact

T: 01992 655 940

E: [email protected]

W: www.ppmsoftware.com


What people think…

“Should be called Perfect Private Practice Manager - user friendly, idiot proof and a definite time saver!”

“Using Private Practice Manager saves me time during my hectic day as it avoids unnecessary duplication of data.”

“’PPM’ has revolutionised the way we run the Private Practices of our Consultants”

“My Secretary is able to provide me with up to date information at the touch of a button”

“PPM' plays an essential part in the smooth running of our practice and we wholeheartedly recommend it”