Student Record Management The Student Management System can handle all the details about a

Student. The details include School/Schools details, Course details, Students personal details, teachers details etc.,

It tracks all the details of a student from the day one to the end ofhis course which can be used for all reporting purpose, tracking of attendance, progress in the subjects, completed semesters years, marks reports, fees reports, student remarks, absent report and merit certificate.

Uses of the software

Project will cover usually all areas related to an EducationalInstitution especially School.

Student Master Report Card Fees Management Transport Management Time Table Management Lesson Plan Library Management Student and Teachers Attendance System Communication Module Faculty Management Others

Features

1. Descriptive indicator mapped for continuous and comprehensive evaluation: it cover all aspects of the student development.

Indicator:-a. Report Cardb. Student Remarks c. Progress Chart d. Health Card e. Height & Weight Entry

Features

2. Bus module allows for variable price (bus fees) allocation based onDistance Bus fees received by the student according to the distance where he pick up and drop.

3. A student record shall consist of all information that may reasonably be used for educational decision making.

4. Schools will annually review the student record foraccuracy & completeness.

5. Principals are required to establish procedures & guide staff in development and maintenance of a student record for every student enrolled in the schools.

Importance This module provide a student & teachers information.

It helps to teachers to make progress chart & student remarks.

All the details regarding student can be send through sms & email.

Student Master

The module facilitates entry of student's basic data including parent details and emergency contacts and the time of admission. You also have the option to include the photograph of the student with the master data. A student is identified with a unique registration no. that remains unique for a particular student for ever in the database. We try to capture as much as data as possible and this data can be used to generated the following reports

Birthday List Class Wise Student List Identity Card Library Card Activity Report 6th Subject Report House Wise Report Admission Year Wise List

Reporting

Our reporting system is highly flexible which allows you to completely customize the report. Apart from the report card you can get further statistical reports. You can select your own subjects for each class and can define a maximum of 4 exams.Following reports are related to Mark sheet

Marks Reports Fees Reports Student’s Remark Reports School Strength Reports Student Withdrawal Reports Student’s Statistics Reports Teacher’s Log Reports Lesson Plan Checklist Reports Time Table Reports Daily Substitution Reports Progress Chart Reports Library Reports

Fees Management

This Module is Business optimization of Process of Fees. It includes Different reports of Fee collections that is fees transaction, misc. fees, less fees received, bus fees transaction, fees refund entry, fees refund receipt entry and it generates fee book data.

Transport ManagementThis module caters to all facets of transportation and provides tools for optimization of the process.

This module included bus wise and class wise segmentation. A student's joining or leaving of bus is captured in the entry module . A student may

opt for change in pick up or drop point, this can be permanent or temporary. In this module vehicle details entry and vehicle repairing entry included Students data enrolled for using of Transport service of school,

students fees collected.

Following are some of the reports among host of othersthat can be generated.

Bus Boarding Pass & Bus Id Card Distance Wise Strength Non Bus Students List Class Wise list Bus Wise List

Time-Table Management This module will cover the information regarding time table of all classes section wise

with theirs time of class & teacher Concerned. This module will also provide the Time- Table Information to teacher wise and /or class wise.

Admin Part will be provided to Add and Manipulate Time table of all courses with all inputs needed.

Lesson PlanTo keep a track of progress of each subject in a class we have created an area in the software where a lesson plan can be entered before the start of each session. The plan can be broken down subject wise chapter wise and the same can be tracked on a regular basis by making entry of the progress made in each class / section. This will help the teacher / principal / responsible authority to keep a tab on the progress of each subject in each class section. Once the lesson is completed it can be marked as completed and a variancereport can be generated for analysis purpose.

Teacher Wise Lesson Plan Variance Report

Library ManagementThis exhaustive Module will be for full optimization of all Processes related to Library and its Management . This module covers Features: Book issue and return Subject wise Author wise Location wise Publisher wise

This module has also sub modules which will work on following sections. Book binding report Book issue report Book/vendor seller Journal/magazine Binding type

Information of students/teachers with Books issued, Book re issued to them, fine, if any will be added.

Student & Teacher Attendance System This module is used to maintain the students and teacher attendance.

Screens will be given for Teachers to mark the attendance of their class students in their login area.

Reports for teachers and admin to view the attendance report class wise and section wise will be given with summary of Attendance Class wise and Section wise will be presented.

Chat / Communication ModuleThis Module will provide facility for communication between college & students gurdians. This module will cover following areas:

Parent - Teacher Communication: Parents can view the remarks of Teachers and / or any information suggestion is posted by Teacher for the students.

SMS facility is built into the software . We can relate this to any service provider as per your requirement. The software has been done in such a manner that the message can be sent class wise or class wise section wise, or to even individual group of students.

Faculty ManagementThis sub section will provide Add and Manipulate Faculty Details. Which includes their profile information also. It covers Faculty Mobility which covers Staff Name, Staff Number, Staff residential. number, Staff Attendance (Dates, Time in and out) and records of On leave, Attending courses. Leave Tracking will also be a part of this module. It includes - Type of leave, number of days, start and end date of leave and leave reason.

Others We have query option for general management. You can search for a student based on

name, address, father name, occupation, mother name , occupation etc.

Student master can be exported to excel with choice of selected information. Query for non entry of marks helps in marks entry process.

It helps in identifying if any subject has been missed for entry of marks. Student statistics report is generated to have a snapshot

of number of students in each class section. Promotion can be handled from within the software,

The students will be promoted to next class, if they fail then the class remains the same. An optional section rotation logic based on marks obtained is also incorporated so as toallow for distributing students of different merit equally across sections.

The schools in which the software is currently running are… DPS , Ruby Park, kolkata Indus Valley World School, kolkata Asian International School, kolkata Don Bosco , Park Circus, kolkata Don Bosco , Bandel, kolkata Don Bosco , Liluah, kolkata Queens of Mission, Salt Lake, kolkata Queens of Mission, Park Circus, kolkata

MotivationThe motivation of this project is to design a project that will help School/Schools Management to manage their student database easily.

Conclusion Each Principal shall make provision at the school to secure student records so that access

is restricted to authorized personnel only. The user can easily maintain their school/schools student details. Not to worry about data loss. Only the permit and authorized can log in,

no other user can harm the database.