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PowerPoint Basics
A Very High-Level Overview
Structural Rule 1
• Slides are primary structural unit for presentation
Common Slide Properties
• Background• Shape Tree• Tag List• Controls• Name
Comparisons of Slide “Flavors”Common
DataTransitio
nTiming Headers
& Footers
Matching Name
Layout Type
Preserve Layout List
Text Style
Slide X X XSlide Layout X X X X X X XSlide Master X X X X X X XHandout Master X XNotes Master X XNotes Slide X
Presentation
Handout Master Slide Master Notes Master
Slide Layout
Slide Notes Slide
Different “flavors” of slides
Anatomy of a Slide Layout
Placeholder Formatting21 Body Placeholder
Body Placeholder
Click to add sales summary
Background Object
Headers and Footers(date, footer, slide #)
Title Placeholder
Subtitle Placeholder (TBD)
Background Fill
Structural Rule 2
• Shapes are primary structural unit for slides– All objects on slides “eventually” are a shape
Sample Slide: a classic shape, a text box and a chart
Sample Shapes XML
• Contents of the Shape Tree ( simplified ):
<p:spTree>
<p:sp>
<p:sp>
<p:graphicFrame>
</p:spTree>
Classic Shape XML Text Box XML Chart XML
Structural Rule 3
• Linked lists are primary “goo” holding units together.
Rich Property Inheritance
Style Information
Slide Master
Layout
Instantiated Slide
Body Shape
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Style Information
Slide Master
Layout
Instantiated Slide
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Shape
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Style Information
Slide Master
Layout
Instantiated Slide
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Shape
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Deleting and Re-Adding the Body Placeholder a the Slide Master
This portion of the diagram is a snapshot of the default relationship between body placeholders on the slide master, layout, and instantiated slide. Placeholders at each level derive their text and shape style from the level above. Only the instantiated slide inherits its position from the layout (the layout does not inherit position from the master).
Deleting the body placeholder on the master causes the layout’s body placeholder to inherit its shape and text style properties directly from the Style Information layer. The size and position of the body placeholder on the layout remains unchanged. The body placeholder on the slide continues to inherit its properties from the layout.
When the body placeholder is re-added to the master, it is properly relinked such that it inherits its style properties from the OSS / defaults and the body placeholders on the layout inherit from it. Note: this diagram looks identical to the “before” picture on the left.
PowerPoint Style
Information
Office Art Style Sheet
PowerPoint Style
Information
Office Art Style Sheet
PowerPoint Style
Information
Office Art Style Sheet
Rich Property Overrides
Body Placeholder
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Placeholder 1
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Shape 1
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Style Information
Slide Master
Standard Layout
Instantiated Slide
Body Placeholder 2
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Body Shape 2
Position Relationship
Shape Style Relationship
Shape Exceptions
Position Exceptions
Text RunsSE
B1
TE
B2
TE
B3
TE
B4
TE
B5
TE
PE
Formatting the Text in the Body Placeholder 2 on the Layout
1The user decides to select the body placeholder shape and formats the text. She modifies a variety of text properties: font face, bold and font color.
2Since modifications are made at the layout level, nothing is pushed to the Style Information layer; rather, it is logged as exceptions for the text run.
2
1
3
AAssume that there is a font size exception on the body shape 2 object found on the instantiated slide denoted by the magenta text exception node.
3Since the slide’s text box shape’s text style refers to the body placeholder 1 on the layout, changes at the layout are reflected on the slide, except for the font size where there is an exception at the slide level.
A
PowerPoint Style
Information
Office Art Style Sheet
File Format Types
• Presentation – classic “PPT”• Template/Design – classic “POT”• Show – classic “PPS”
• All utilize the same file format – differentiation is a function of the editor
Disclaimer
This presentation is for informational purposes only, and should not be relied upon as a substitute or replacement for Microsoft formal file format documentation, which is available at the following website: https://msdn.microsoft.com/en-us/library/cc313118(v=office.12).aspx. Any views or opinions presented in this material are solely those of the author and do not necessarily represent those of Microsoft. Microsoft disclaims all liability for mistakes or inaccuracies in this presentation.
