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Oracle Taleo Recruiting & Onboarding
Fixed Scope Implementation
Jethro Training and Consultancy
Agenda
• Overview
• Business Challenges
• Best Practices
• Features
• Scope
• Project Plan
Overview
• Fusion-Taleo automates complete Human Capital Management business processes
Human Resources Reviews
Taleo Fusion
Modeling Payroll Social
Business Challenges •Continuously increasing growth & ensuring recruiter, hiring manager, candidate satisfaction
•Recruiting international talent with different competencies, skills with high hiring ratio
•Availability of correct/entire candidate history at point of hire
•Reduce appointment/schedule related problems & no-shows
Improve Quality of Recruitment
•Diverse Organizations and speed of data exchange across all roles (recruiter, hiring manager, candidate etc)
•Schedule/plan appointment for multiple candidates, interviewers
•Consolidate historical candidate records
Increase Department
Co-ordination
• Handle high volume of candidates for short listing
•Short listing and Assessing - identify ACE candidates
•Track internal candidates and reduce hiring costs
•Ensure Candidates, Hiring Managers get reminders and alerts
• Requisition/Offer Approval are time consuming
•Manual generation of offer letters
Improve Staff ROI
•Complete, Adequate, Accurate recruiting Information
•Non standardized onboarding /recruitment process, reduced redundant data, recruiting errors, Response time of the resources
•Reduce Inefficient routines & processes within existing systems.
•Users frustrations over timely access to candidates info
Improve Operations
Best Practices • Build Disqualification questions • Prescreening Question automatically filters candidates Smart short listing
• Build requisition templates that saves your time, reduce data entry errors Requisition in seconds
• Automatic Data transfer between Taleo and ERP reducing data error and data entry ERP Integration
• Automatic email alerts to candidates in recruitment process • Generate one click custom offer template specific to each hire Automatic messages & Offer
• Configure mobile browsing for recruiters Mobile capability
• Approval flows/hierarchy automatically created Dynamic approval
• Integration with social media (Linkedin job posting) Be social
• One click job posting to external job boards (Monster,Railway people) Job boards integration
Business Flow Create Requisition
•Create/Maintain Job Description, Screening questions
•Post Requisition
•External
• Internal
•Agency Portal
•Monster
•Railway People
Generate Candidate Pool
•External candidates register and apply for job
•Agency refers candidates.
•Recruiter records candidate information for a requisition
• Internal candidates apply through intranet
Shortlist & Hire
•Hiring Manager Review
•Psychometric Test
•HR Interview
•Hiring Manager Interview
•Create Offer
•Approve Offer
•Prehire onboarding
•Hire the candidate
Onboarding
•New Hire Onboarding
• Signs Qatar Rail specific forms
•Provides employment specific information
Features
Manage Requisition
• Create Requisition
• Prescreen candidates
• Disqualification questions
• Job Postings in Agency, job boards, Linkedin
• View Requisition List
Manage Candidates
• New Candidate
• Hiring Manager Review
• Psychometric Test
• HR Interview
• Hiring Manager Interview
• Offer step
• Hire step
Manage Offer
• Create draft offer
• Offer approval
• Send offer to candidate
• Manage candidate response
• Offer acceptance
• Offer rejection
• Offer negotiation
Manage Interviews
• Create & send requests to participants
• Checking Interview availability dates
• Capture response to interview schedule
• Recruiters
Features • Candidates
External Portal
• Register Resumes
• Job Submission – QR website
• Upload employment documents
• Job Submission – boards
Internal Portal
• Register Resumes
• Job Submission
• Upload employment documents
• Refer candidates
Agency Portal
• Refer candidates
Features • Hiring Managers, Approvers, System Admins
Approvals
• Email Approvals, feedback
Notifications
• Email Notifications on hiring, sharing resumes
Integration
• Organization, job, position data
• User Management
Scope Recruiting
• 1 External Career site ( 1 Application flow, 1 Profile flow, 1 Branding & Theme)
• 1 Internal Career site ( with Employee Referral)
• 1 Agency Portal site (up to 10 agent configurations)
• 1 Candidate Selection Workflow
• 1 version of Recruiter Interface,1 version of Manager Interface
• 1 Requisition form with up to 25 User Defined Fields
• 15 Requisition Templates
• 1 Requisition & Offer Dynamic Approval workflow
• 2 Candidate Profile (Profile & Job Submission) up to 25 User Defined Fields
• System Correspondence with Personal Branding
• eQuest posting service enabled
• One time Data Upload (1 test + 1 Production) for Organization, Location, Job Functions, User, Departments
• Offer Management Configuration with up to 5 custom offer letters
• Review of Standard report and 1 custom report
Onboarding
• 10 Onboarding forms (10 fields per form)
• 10 Onboarding tasks
• Pre Hire and New Hire processes configuration
• 10 email templates configuration
• Candidate Portal review
• Prototype and demonstration of expected usage and configuration
Implementation Methodology
Conduct Kick-off Meeting
Schedule Workshops
Conduct Integration and Data Load workshops
Conduct Implementation Checkpoint
Perform Setup
Conduct Workshops & Prototype Configuration
Capture & Prioritize Changes
Conduct Implementation Checkpoint
Load, Reconcile & Validate Data Loads
Update Business Processes and Validation Cases
Conduct End-to-End Review
Load, Reconcile & Validate Data Loads in Production
Conduct Implementation Checkpoint
Begin system use
Prepare Training Material Verify Production &
Final Validation Review with Users & Stakeholders
Migrate Configuration to Production
Manage Transition to Steady-state Operations
Apply & Validate Setup Changes
Plan for Next Release
Post Go-Live Support Create Detailed Release
Plan
Plan Prototype Validate Transition Sustain
Prepare Integration Details
Workshops
Apply & Validate Extensible Items
Implement & Validate Integrations
Load & Validate Data
Populate Data Load Templates Review In-Scope High-
Level Business Processes
Gather Setup Information
Project Plan Week W0 W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13
Plan
Requirement Workshops
Solution
CRP1
CRP2
Training
UAT
Deployment Readiness
Go Live
Support
Assumptions • Configurations to eQuest based job boards
• Data migration based on CE data template
• No Customization
• No Single sign-on
• English is Training/Documentation language
• Plan/Scope/Assumption/Estimates will be
revisited before implementation
Why Cloudenvision • Proven implementation methodology
• Tailored solutions
• Ready to use Implementation tool kit
• Strong development and implementation capabilities
