OfficeCentral Product Profile (English)

PRODUCT PROFILE

www.OfficeCentral.com.my

OfficeCentral Profile

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1.0 Summary

The trend is very clear globally. The growth of cloud adoption is more than 50% annually.

Many SMEs have moved to cloud solutions to manage their company operation. The

following are the reasons why these entrepreneurs and managers have chosen cloud

solutions for their companies:

Access from any device (mobile, laptop, computer)

Access anytime from anywhere (wherever you are)

Collaboration (all staff can collaborate with each other using the cloud solution)

No need for capital budget (cloud concept of paying a small amount monthly)

Low cost (cloud concept of cost-sharing alows fantastic features at low user cost)

Powerful and many modules (you have almost all of the modules required to run your

company efficiently and effectively)

Always the latest version (no need to download anything; your version will be the

latest version when it is made available)


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What isOfficeCentral?

Thousands of users have benefited from using OfficeCentral. OfficeCentral is one of the

leading cloud based solutions for SMEs. OfficeCentral is also the winner for NEF-Awani

Award 2013 for the best solution for SMEs and one of the leading solutions under the MSC

Cloud adoption initiative.

OfficeCentral provides you and your staff the following modules:

Accounting module (benefit from the powerful features like multi location accounting, financial ratio trends and data import from other modules)

Accounting GST module (immediately launch the GST version when you start GST implementation)

Human Resource module (look at how your company increases operation efficiency)

Payroll module (save a lot of time managing your payroll and preparing various government forms)

Customer Relationship Management (CRM) module (manage your sales and marketing activities effectively, monitor your sales staff KPI progress)

Purchasing Module (manage all your purchases, suppliers and monitor your cost)

Point of Sales (manage your POS using the cloud, monitor from anywhere)

OfficeCentral Mobile (where you can optimize the use of GPS location and picture in managing your company)

When you become an OfficeCentral user, you will be able to get access to all the modules

above.

On top of the fantastic modules, as mentioned earlier, OfficeCentral provides you with

OfficeCentral mobile module for you and your staff. Your staffs can apply for leave and

other things. The mobile apps will provide you with additional features that use the GPS


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and camera functions. You can check-in to the office, check-out, or check-in at meeting

location. You can submit claims using your mobile device whereby you can capture the

receipt and immediately submit your claim without having to come back to the office. This

will save a lot of your staff’s time given that it is very efficient. Your sales staff can report

sales movement and capture sales prospect namecard using the camera and assign your

staff to follow up; everything from your mobile device. You can save a lot of time and

money using the mobile module.

2.0 How much does it cost?

Our standard user license cost is RM50 per flexi-user per month and you can get access to

all the modules above. This is one of the lowest costs you can find in the market. Test drive

our fantastic modules and you will find why thousands of users say ‘wow! ’ to the

solutions. Not only that, your staff can download the mobile module to increase your

company effectiveness. This will save a lot of time and money for you. You will not find

other solutions that offer these fantastic values.

If you have many staff that are only using staff functions like leave, advance, claims, payslip

etc, then we give you 70% discount for this staff. This license is called staff module and

costs only RM15 per month/user

We also provide a 2-day training on using the Officecentral and the GST accounting

modules at RM450/pax/day in our office. The training is available every week.

3.0 Tell me more about the modules.

3.1 Accounting Module All applications that you need to manage your company are provided in OfficeCentral. You

get lots of it:

Profit and loss (Dashboard and reports, comparisons, ratio trends)

Profit and Loss (including location based, business unit and Project Accounting as well

as subsidiary and holding company accounting)

Automatic bank reconciliation ( you save tons of staff time since probably 95% of the

reconciliation is done automatically)

Balance Sheet

Cash Flow


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Debtor Aging

Sales Report (by product, by period, detailed listing, comparisons, ratios)

Import transactions from other modules (save time, no double entry and data

accuracy)

Intelligent selection (the system will give you proper selection, so that you will not

make mistakes)

Financial Ratios ( including monthly trend)

Look at your sales and profit trend

Get your summary Profit and Loss report here


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See your company ratio trend

Financial Ratios (monthly trend)

You can have a number of financial ratios, activity ratios, profitability ratios, viabilty ratios

and liquidity ratios.

3.2 GST Accounting Module The GST accounting module is an extension of the Standard accounting module. Once you

set the setting as GST company, you will gain access to all the extra GST transaction

modules and features.You will get the following:

GST transactions – all relevant transactions, required selections and calculations

Invoicing – Full Invoice, Simplified Invoice

Input tax, Purchase report


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Output tax, Sales report

Credit Note, Debit Note, Bad Debt, Delivery order 21 day rule

GST03 report

GST Audit File

Sample GST Audit File automatically generated by the system

3.3 Human Resources Management Module

You will find that this module makes your company operation much more smooth and

efficient. All your staff profile and data are in the HR module. The modules provided are:

Staff profile (all information about your staff is in this module)

Leave management ( the system efficiently manages your staff leave)


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Training (manage your staff training here)

Staff Advances and Claims (you can manage your staff advances and claims efficiently)

Company Organisation chart ( the system build your organisation chart automstically)

You can use the OfficeCentral mobile view to run your company from your

handphone.

Numerous functions to help you in running your company

3.4 Payroll Many CEOs like this module because it saves a lot of time for the company. Some

companies saveup to 95% of the time compared to when using manual systems.

You wil get the following functions from our Payroll Module:


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Staff salary profile

Processing and automatic generation of government forms

EPF, SOCSO, Zakat, PSMB, EA form

OfficeCentral can build the payroll text file that you can send to the bank. No need

paper submission.

Print own salary slip

Dashboard and reports

All government forms are automatically generated by OfficeCntral

Payroll Dashboards give you a fast overview


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3.5 Customer Relationsip Management (CRM) Most entrepreneurs know that they need a CRM system to help them become more

effective in their sales especially in managing their sales team. However, very few actually

used the CRM system. You should start using this system for the sake of expanding your

company.

The CRM module provides you with the following:

Contact module, Prospect, Account

All functions from quotation, order acceptance, invoice, DO and receipts

You can see overall dashboards or you can see each and every one of the documents

in detail.

Sales Tracking

Email and SMS marketing

KPI for sales staff. Monitor the KPI progress

Dashboard for customer distribution (map-based customer distribution)

Use CRM Module from Quotation to Invoicing


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Use CRM functions to increase your staffs’ success

Look at your customers from Map point of view

Look at your Sales Dashboard


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Monitor your sales person KPI’s:

Look at cumulative figures

3.6 Mobile Module You can download OfficeCentral Mobile module from the Google Store and enjoy the

fantastic features. The module itself is free. You will save a lot of time and money using this

Mobile module.


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The following modules are provided:

Leave module

Check-in and check-out for office

Movement Module

Claims module

Prospect Module


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4.0 What makes OfficeCentral better than other products? After reading about all the features and functions, you may want to know more details on

the advantages and strengths of OfficeCentral as compared to her current competitors.

When we disigned the OfficeCentral, we thought about how we can provide an ICT

solution that is different, more powerful and will help the CEOs and their company to be

more successful. We look at a number of things that will help them tremendously.

4.1 You need a system to manage your company operation Traditionally the ICT is only used as a back end system. You do your business and send

all the document to the acounting section to prepare the Profit and Loss Statement

and Balance Sheet every month. This is no more sufficient in today’s competitive

environment. The CEOs need immediate access to all company operation data. Not

only accounting but all the other aspects of company operation like sales, human

resource, payroll, fnance, purchasing and others.

OfficeCentral is the system that will help you to manage your company operation

significantly better. Your staff will collaborate with each other, they are working from the

same database. The company is managed by a certain process flow. The report is

instantaneous. You get your report as the transaction is done and at anytime you want.

This is so much better than before.


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As a CEO you have a lot of responsibilities. You will spend a significant amount of time

outside the office. Meetings with customers. Discussing with partners and distributors.

However you must also manage and control your company operation. You need the

operation to be efficient. Responsive. Tip top. OfficeCentral will give you the tools to

achieve this.

4.2 You will use a product with far superior technology In the last twenty years the PC based applications were dominating the industry. However

with the cloud technology there are many more applications and features that are now

possible. It was impossible to have before. OfficeCentral provides you with access from

anywhere, mobile application, multi user with access from any location, collaboration with

staff, integrated e-mail and SMS and many others.

If you are still using the old technology you are missing a lot of things. What if your

competitors are more efficient, faster and running at lower cost than you?. Try this new

technology and see how you can take advantage of superior technology to help you more

sussessful.


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4.3 Your use significantly better technology and the cost is lower If you are already using a PC based technology for your application, you will notice that you

have paid close to RM2,000 for your accounting CD. Single user. Only accounting. Even you

cannot access to it. Only accountant. This is how you have been running your company for

many years. If you want Payroll software, then you need to purchase another CD and pay

around RM2,200 for the CD. Single user. Install on one PC. Your accountant will run this.

You only got once a month monthly report. You want inventory, you get another CD and

pay another RM2,400 for one user.

You may think you are OK with this. But look at your competitors. They are using cloud

based technology and mobile technology. They run their company from anywhere they

are. They have accounting, GST accounting, Payroll, HR, Payroll, Finance, CRM and Point of

Sales, all in one system. Staff are sharing data. Monitoring is instantaneous. Reporting is

instantaneous. Their sales staff need just a few seconds to prepare their quotation. Report

to their boss is immediate. They look at their staff KPI via a Dashboard and can

immediately sense their performance. Take immediate corrective action..


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To get all these applications and functions, they only pay RM50 per month. This is much

lower than your existing cost. The have much more powerful tools than you. Can you win

against them?

4.4 Human Resource – Organisation Chart Look at how the OfficeCentral provide you with your company organisation chart

automatically. No need to make your organisation chart using manual method. Just modify

the staff profile and automatically the organisation chart is updated.

Look at the Dashboard for your leave management. You can have overall report and also

for individual staff. No need for you to wait the monthly report from your HR manager.

Everything is automated. Save you a lot of staff manhours.


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The Dashboard will give you incredible insight in your company. If you look at the leave

dashboard, you will see that you can see overall leave chart for your company. You can

look at the previous year chart ( Yes !! it is online). You can also look at tye leave record of

any individual staff.

4.5 Accounting – Profit and Loss for Overall, Business unit,

Location and Project Accounting..

Most of our competitors out there will give you the Profit and Loss statement for your

company. However if you are having more than one office, probably a few branches or a

few business units and you want to know the profitability of the various profit centres, you

will be disappointed with our competitors. In officeCentral we provide you with all of that.

Your staff at the different location can do accounting transactions and you can see the

overall result. You can also configure that the location A user cannot see location B user

data.

Not only that we also provide you with the project accounting features. You can know each

project profitability by using our features.


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You can get the summary and all the way to the very detailed listing of all transactions.

4.5 Accounting – View your Revenue and Expense details from

anywhere.


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Most of our competitors out there will give you the summary of the revenue and expenses.

Even that mostly in printed copy prepared by your accountant.

In officeCentral you have access to all your detailed revenue and expenses at any time you

want, in full detail, in original look and feel. Every documents from quotation, order

acceptance, delivery order, invoices and receipts are available in detail to you.


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4.6 GST Accounting – Upload from Excel There are many software available out there that can do GST accounting. Most of them are

using the PC based technology. Singe user. Install on one PC. However if you run your

operation with another PC based Point of Sales, you must copy the transactions to the

accounting for the GST-03 report and GST Audit report.

Since the system do not have excel upload function, then you need to key in again all the

transactions. Not possible. Too much work.


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OfficeCentral provides you with the excel upload functions. You can do GST transactions in

another system and we can process the GST-03 report and Audit File using Excel interface.

For those with larger system, we can also do API integration.

4.7 CRM System – Look at your customers location on a map This is another feature that you may find helpful. Imagine that you have custmers all over

Malaysia, or all over the world. With this feature you can actually know where they are on

a map.


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The OfficeCentral will map your customer location on the map automatically. You only

need to use the CRM module and fill up their address. The rest is automatically done by

OfficeCentral.

The technology of cloud allows us to provide this fantastic features. The old technology will

not be able to give you this feature.

4.7 CRM – Monitor your sales staff performance and KPI

achievement We know that as a CEO your company success depends significantly on the success of your

sales team. We understand that you need certain type of monitoring to see if they are

going according to plan or they are way out of target, at any time you want. No need for

you to wait for the monthly report that is likely a few weeks late.

OfficeCentral CRM gives you all of that. Any time you want. At any level of details you

want.

Are they meeting their target:


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4.8 CRM – Get your sales team activity details anytime you want. We know that as a CEO you may need to see the deytials of what is going on in your sales

department. You may even want to see the quotation, or order acceptance or invoices in

the original forms. OfficeCentral provides you with all this requirements.


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Look at detailed quotation:

You will find all these features very helpful in helping you to manage and control your

company better. We will help you to be more successful.

4.8 Mobile Applications Yes, everybody use mobile now. So you must get access to your company data from your

mobile. Nobody leave home without it. OfficeCentral have developed an extensive list of

modules and features on the mobile.


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Use this and become better than your competitors. More efficient. More vigilant. We have

no choice. If we lax then we will die. Try the module. Upload your prospect namecard

online, assign staff to follow up. Check in using the mobile at your meeting location. Try to

submit your claims immediately after your dinner. No need to come back to office.

Approve staff leave while you are travelling. Approve their claims for processing. There are

many things that you can do now with the mobile.

5.0 Your Action

As an entrepreneur, we want our venture to be successsful. We want to make sure our

operation is efficient and effective. We want our staff to do their work efficiently. Data

should be made available to you instantly so decisions can be made quickly. We cannot

afford delays. We cannot afford being left in the dark. OfficeCentral is the tool that will

help you achieve your dream. We have designed and optimized it for you. We have

thousands of users that use the system everyday and we receive a lot of suggestions for

additional modules and features that will help further improve the system, directly from

the users’point of view. You will receive all their improvements and additional modules

and features for free.

Contact us and let us know if we can help you further in your quest to be successful.


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6.0 Our Contact Details

AUTHENTIC VENTURE SDN. BHD. (AVSB)

No. 906B Level 2 Block D, Kompleks Diamond, Bangi Business Park,

43650 Bandar Baru Bangi, Selangor, Malaysia

Tel : 03-89221 493/ 03-8920 2175 / 03-8920 0672

Contact Person : Ir. Aziz Ismail Designation : Chief Executive Officer Hand phone : (6019) 310 9559 E-mail : [email protected] Contact Person : Khairun Nisa Aziz Designation : Chief Operating Officer Hand phone : (6019) 368 7768 E-mail : [email protected] Contact Person : Mohd Haslan Junior Designation : Account Manager Hand phone : (6018) 313 5691 E-mail : [email protected] Contact Person: Mohamad Ezwan Zulkiflee Designation: Business Development Executive Hand Phone : (60189807433) E-mail : [email protected] Contact Person: Muhammad Hafidz Razali Designation: Business Development Executive Hand Phone : (60142523312) E-mail : [email protected]

mailto:[email protected]





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OfficeCentral Product Profile (English)