Master Data in Material

Management

Ganesh Padala

SAP MM/WM/SRM Consultant

Agenda- SAP MM Master Data Overview

- Prerequisites for creation of Master Data 02

- Master Data 01

- Explanation of Master Data with Screen shots 03

• The Materials Management (MM) module is aimed at managing procurement and

receipt of materials & services.

• Materials management also involves Inventory, movement, valuation &

consumption of materials.

•Materials Management (MM) Module provides a comprehensive solution for Materials

Management within the integrated supply chain.

Material Management Overview

Organization Structure

Purchase Organization0001/0002

• Material Master

• Service Master

• Vendor Master

• Info Record

• Source List

• The material master file contains the data and parameters that define each material

used in an SAP Client.

• The information relevant to a particular organizational unit for a specific material is

defined in a separate view of that material.

• For example, the accounting view for a material for a particular plant where valuation

takes place, would define how that material is valuated at that plant. There would be

another accounting view for the same material at a different plant.

Material Types

-Raw Materials

-Intermediates

-Semi Finished Materials

-Finished Materials

-Packing Materials

Material Type Material Group Material

Raw Materials Solvents Acetone

Raw Materials Powders Potassium Carbonate

Master Data - Material Master

InventoryQuality

Sales InformationProduction Information

Desc:---------------------

Product – DDVP76

InventoryPurchasing

Desc:---------------------

Raw Material- Methanol

InventoryQuality

Sales InformationProduction Information

Desc:---------------------

PHAMIDON85

Basic Data

Purchasing

MRP

Purchase

Order Text

Accounting

Costing

Sales Storage

Classification

Foreign

Trade

Forecasting

Plant Data Quality

Management

Work

Scheduling

Additional

Data

The Material Price

is controlled within

the company i.e.

priced at standard

Ex: Finished Goods

The Material Price

is affected by the

actual invoiced price

giving a moving

average price

Ex: Raw materials, Consumables

Price Control

S V

Master DataMaterial Master - Accounting View

Service Master

Service Categories

- Manpower Services

- AMC Services

- Repair & Maintenance Services

- Admin Services

- Civil Services

- Hiring Services

Service Category Service / Material Group Service

AMC Services Reactor AMC -Preventive Maintenance

Service Master

Goods Receipt

Materials Services

Service Entry Sheet

+ Debit Stock A/c

- Credit GR/IR A/c

+ Debit Expenses A/c

- Credit GR/IR A/c

• A vendor master is created for every business partner from whom you purchase Materials/items and Services.

• Three types of data can be maintained in the Vendor master record:

General data (Maintained at client level)

Accounting data (Maintained at company code level)

Purchasing data (Maintained at purchasing organization level or plant level)

General Data

Address

Phone and Fax

Number

Control Data

Purchasing Data

Terms of Payment

Contact Person

Minimum Order Value

Account Data Basic CIN

Payment Terms

Payment Method

CST, PAN Details

Maintenance Level

Client Purchase Organization Company Code

Mandatory maintenance at the

Purchasing Organization Level

The purchasing info record contains information like Price, Tax code, ToleranceLimits etc for the combination of specific material and a vendor

Details maintained in Info Record will come automatically in Purchase Order forthe respective combination

Maximum Quantity for Procurement can be fixed in Info Record

• An info-record can apply to the following organizational levels:

Purchasing organization

Plant

The source list is used in the administration of sources of supply.

It specifies the allowed (and disallowed) sources of a material for a certain plant within a predefined period. Each source is defined by means of a source list record.

Source List is used to block the external procurement of a material

Vendor can be fixed or blocked for the procurement of material

1. Material Master

Material Group

Unit of Measurement

Storage Location

Valuation Class

Division

Profit Center

2. Service Master

Service Group

Unit of Measurement

Valuation Class

Formula

3. Vendor Master

Payment Terms

Reconciliation Account

4. Info Record

Materials

Vendors

Tax Codes

5. Source List

Vendors

Materials