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10 S I M P L ETIPS FOR A B E T T E R P O W E R P O I N T P R E S E N TAT I O N

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PowerPoint slides should enhance your presentation, not detract from it.

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People who know what they’re talking about don’t need PowerPoint

Steve Jobs “

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TIP #1COPY AND PASTE

When copying and pasting information from another presentation, you can keep the formatting of the original PowerPoint by selecting “Use Destination Theme” in the Paste Options Box.

How-To-Link

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TIP #2COMPRESS IT GOODCompress your pictures in your presentation. This can greatly reduce the overall file size, sometimes by almost half. This will make your PowerPoint easier to open and won’t clog emails.

How-To-Link

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TIP #3TIME AND SPACE PLEASE! Take your time and space out information in your presentation. DON’T crowd your slides with too much copy and images. It is proven that a crowded slide is a slide won’t be read.

If you have a lot of information that needs to go onto a slide, it is best to space it out on several slides rather than just one or two. It will give your presentation breathing room and make the message easier to understand. It is suggested to have only three to four bullet points per slide.

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TIP #4JUST CROP IT When placing images of people in a presentation, it is important to crop the image down to the person’s head and shoulders. It will remove unnecessary backgrounds, and make it easier to focus on the person. How-To-Link

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TIP #5ARIAL IS YOUR FRIEND

It is a best practice to use only one font per presentation. Arial is iCiDIGITAL’s brand font for use in PowerPoint presentations. It is a standard font that is loaded on all computers.

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TIP #6BRAND MUFFINS

Always keep to the brand identity guidelines. All the slides in your presentation should use the color, fonts, and imagery that are associated with the iCiDIGITAL Visual Brand Guidelines. How-To-Link

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TIP #7CLIPART NOT

Pick clipart that fits with the branding guidlines and use it sparingly. If your presentation is outward facing, keep the images simple, professional, and avoid anything cute, cheesy, or too complicated that will confuse and distract from the messaging. Keep the images to a bare minimum.

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TIP #8DON’T GET CRAZYDon’t get crazy adding a lot of animation to your presentation. Too much animation can be a distraction and make your presentation confusing to look at for the viewer.

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TIP #9SIZE MATTERSFont size really does matter. If you want your presentation to be readable, do not use copy under 14pt. Anything below that size begins to be hard to read. Body copy is recommended to be 16-18pt. and headlines around 20pt.

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TIP#10BE CONSISTENTTo deliver a presentation that looks professional and consistent, it is important to make sure all of your elements (bullets, headers, body copy, font and font size, etc...) are aligned and spaced the same throughout the presentation.

How-To-Link

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SHORTCUTS TO DO THIS PRESSMake selected text bold. Ctrl+BChange the font size for selected text. Alt+H, F, and then SChange the zoom for the slide. Alt+W, QCut selected text, object, or slide. Ctrl+XCopy selected text, object, or slide. Ctrl+CPaste cut or copied text, object, or slide. Ctrl+VUndo the last action. Ctrl+ZSave the presentation. Ctrl+SInsert a picture. Alt+N, PInsert a shape. Alt+H, S, and then HSelect a slide layout. Alt+H, LGo to the next slide. Page DownGo to the previous slide. Page UpGo to the Home tab. Alt+HMove to the Insert tab. Alt+NStart the slide show. Alt+S,BEnd the slide show. EscClose PowerPoint. Alt+F, X

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If you have any questions regarding PowerPoints, please contact Richard at richard.lund@icidigital.com, or stop by his desk on the second floor!