Asset Management

Eastern Software Systems (ESS) is the leading provider of Enterprise

Automation Solutions in India, Africa and Middle East. ESS has more

than 850 customers, 2200 sites and 22,000 users across 25+

countries. ESS has a formidable presence in close to 25 countries.

ESS is a CMM Level 5 and ISO 9001 company for more than 15 years,

which has ensured highest success rates in the industry.

Assets of large industries are huge capital intensive investments and crucial in operations; while for growing

industries, rapidly expanding asset base requires constant monitoring.

Asset management becomes a critical requirement of every organization for trouble free manufacturing that

makes manufacturing activity efficient, on schedule and keeps costs down by reducing the chances of

breakdowns.

Keeping track of equipment with its depreciated costs, repairs, revaluations and its movement is also important

for accounts department.

Now, Eastern Software Systems offers a complete Asset Management software solution from its ebizframe ERP

suite of products. It can work as a stand-alone software or can be interfaced with any other ERP for seamless

operations of the organization.

Asset Management software has three major aspects –

Keeping track of an asset with its location and its assembly

Trouble free run of the asset with timely Preventive

and Breakdown maintenance

Depreciation Register and its timely updation

About ESS

The software needs to be flexible enough to allow

creation of locations and sub-locations to any layer

because large plants or plants that grow dynamically

with expansion come up with such scenario for better

organization of their assets.

By offering nested BOM facility to create user defined

assembly configuration, the software gives user the

power to create this assembly for ease of maintenance

and better traceability of different assemblies and

spares that have created an equipment. It is much easier

to maintain such a well- defined equipment and have

better controls on spares inventory

Linking various suppliers for different assets,

equipments and spares through asset master

definition, a good asset management software raises

the efficiencies in operations with faster access to

required data.

For these equipments to run efficiently, a plant must

have well organized preventive maintenance

protocols. Each equipment and facility needs different

preventive maintenance cycles, tasks to be

performed, differing priorities and criticality factors. If

these are taken care of, the plant can definitely have

smooth run

The Asset Management software needs to have quick

reference to in-house maintenance team as well as third

party service providers. Maintenance department

should also be on its toes with timely information about

scheduled maintenance for various plants and

equipments under its care. Calibration of critical lab

equipments is a routine that has to be followed

methodically.

Timely fill of spares with alerts for minimum stock levels,

required for different machines is another important

aspect of Asset Management. So, that no part of plant

becomes non-functional for want of even a small item.

Thus, Asset Management is a critical part of automation

of operations and make a crucial difference between a

productive, efficient industry and an industry running

below efficiency.

From accounts point of view, an Asset Management

software should have facility to define different asset

blocks for user defined asset depreciation both for

company law as well as income tax laws. It should be

able to revalue with addition of components or

spares and shifting of assets from one location to

another. The system must also provide provision for

scrapping or selling an asset.

Highlights of

ebizframe Asset Management

Tree structure for defining locations

Create ‘n’ layers in location

Choose any location or sub-location to link an asset or equipment

Create ‘Nested’ Bill of Material for any asset/equipment

Link asset/equipment to any location at any level to create Asset Register

‘Copy’ equipment to any other location if required

Multiple Tab Asset Register for easy access to up to date information about the asset

Version with complete Asset Depreciation and reports also available

Attach different kinds of documents

Handle both Preventive Maintenance and Breakdown Maintenance

Create Preventive Maintenance Schedules for different maintenance types

Job cards with tasks, material, manpower and costing

Manage Service providers

Link services with service providers

RFQ, PO, Service Bill passing cycle

Optional Company law and Income Tax law based Asset Registers

Linked to e-mail server for internal and external mails

Optional Work flow management with ebizframeTaskCentre*

Can generate alerts as mails or SMS

Complete procurement cycle including Purchase Order management and Spares inventory management

In-built BI-Report Writer tool Xlenz

Multi-layers user based, role based security

Stand-alone run or interface with an ERP

Linked to e-mail server for internal and external mails

Optional Work flow management with ebizframeTaskCentre*

Can generate alerts as mails or SMS

Complete procurement cycle including Purchase Order management and Spares inventory management

In-built BI-Report Writer tool Xlenz

Multi-layers user based, role based security

Stand-alone run or interface with an ERP

Selected Key Reports

Asset Set up Report

Asset Register

Asset under Warranty

Listing of Asset

Nested BOM with Hierarchy

Location wise Asset—Hierarchical

Asset wise Location

Fixed Asset Acquired Listing

Fixed Asset Ledger

Optional Depreciation Reports

Maintenance Report

Job Orders; Pending ,Completed and

cancelled

Job Execution Details

Service Provider wise Maintenance

Outstanding RFQs

Expected Service: Period , Period and Service provider wise

Maintenance History : Machine wise and Group wise

Internal Job Card

Mechanical workshop Job Card

Stock Reports

Stock Ledger

Stock Status—Lot wise

Operation and Quality Control Reports

Issue Register– Item wise, MRS wise, Department and

Requirement Area wise

Movement Analysis

Below Re-order and Safety Level

Purchase Reports

Outstanding RFQ’s

Expected Delivery —period Wise, item wise, supplier wise

Schedule Purchase Order

Analysis Report– Supplier, Price, Quality, Delivery

Purchase order status– Pending and Delivered

Head office:

B-65, Sector-63,

Noida-201307 (U.P), India

Tel:- 91-120-4212931/39

Cell: 91-9810095439/9810470893

e-mail:paraksh.gopalani@essindia.co.in

Regional office:

301, Arvind Chambers Western Express

Highway, Mumbai-400 069

Tel:- 91-22-66945190/91

Cell: 91-9867021940/9324087980

e-mail:ratan.sharda@essindia.co.in

www.essindia.co.in