Tips for Using Microsoft® Offi ce 2016

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Microsoft Office has tons of useful features most people don’t know about. Here are some of our favorite Office 2016 features.

As a shortcut to accessing commands: First select and then right-click your mouse. So if you want to change text or a picture, first select it. Then right-click the mouse to display a pop-up menu of the commands.

When in Doubt, Right-Click the Mouse

Most people dump documents in the Documents folder. Store too many in this folder, however, and you’ll find it’s nearly impossible to find anything. To retrieve files easily, store different data in its own folders, such as storing tax-related information in a special Tax Returns folder.

For steps on how to customize the location of where you save documents, visit bit.ly/FDOfficeSaving.

Saving Office 2016 Files

To prevent prying eyes from peeking at your Word, Excel, or PowerPoint files, you can password-protect them. If someone wants to open, view, or edit your files, they must use your password.

For steps on how to password-protect a file, visit bit.ly/FDOfficePassword.

Password-Protecting Your Files

Get an antivirus program and turn on Office 2016’s built-in macro-protection feature, which can disable macros or restrict what macro viruses and worms can do even if they infect your computer.

For steps on how to turn on macro protection, visit bit.ly/FDOfficeViruses.

Guarding Against Macro Viruses

You can customize which icons appear on the Ribbon interface so it only displays those features you need (and use) most often.

For steps on how to customize the Ribbon interface, visit bit.ly/FDOfficeRibbon.

Customize the Ribbon

If you find something useful (or useless), you can send feedback directly to Microsoft. If enough people like (or complain), hopefully Microsoft will modify future versions of Office.

To send feedback to Microsoft, load an Office 2016 program and click the smiley face icon on the right. From there, you can send a smile or a frown and add text to clarify your comments.

Send Feedback to Microsoft®

When creating large spreadsheets, row and column headings may scroll out of sight. To fi x this, you can “freeze” a row or column that contains identifying labels, and it will stay visible as you scroll.

For steps on how to freeze a row or column in an Excel worksheet, visit bit.ly/FDOffi ceFreezeHeadings.

Freezing Row and Column Headings in Excel®

When you display a PowerPoint presentation, your slides typically appear in the order that you arranged them. If you need to change that order, Office 2016 gives you the ability to rearrange your slides in the middle of a presentation.

For steps on how to display slides in a different order, visit bit.ly/FDOfficePowerPoint.

Displaying Slides Out of Order in Powerpoint®

If you have an e-mail account, you will get spam – that unwanted e-mail that clogs millions of Inboxes every day. Outlook can help by moving suspected spam to a special junk e-mail folder automatically.

For steps on how to define Outlook’s spam filter, visit bit.ly/FDOfficeReduceSpam.

Reduce Spam in Outlook®

If you like Microsoft Office but don’t want to pay its hefty upfront cost, you might like Office 365. Office 365 provides versions of Word, Excel, and PowerPoint that you can access over the Internet to create, edit, and share files with others.

Check out Office 365 by visiting bit.ly/FDOfficeMicrosoft365.

Using Office 365

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Using these lesser known features can make Office 2016 work for you.

For more information on cool Office 2016 features and tips, check out www.dummies.com.