Sop 2013

Updated : 8 April 2013

Fire Alarm Activated

Staff take the key from the key

press , open the fire panel & press

“ Silence Sounder "

General Office make an

announcement through the PA to wait

for further instructions

Send OSOS to check location &

inform G.O. of the finding

Real ?

No Yes

Making an

announcement that

it is a false alarm

Making an

announcement to

evacuate OM to replace

the break glass Press the

alarm 4

Fire Alarm Activation


Injured pupil send to admin admin office

Staff to attend to the

injured student & apply

first aid if necessary

Minor Injury Or Sick Child Requires Clinic

Treatment Case Serious Case

SOP: Attending To Injuries (Minor/Major)

CSOS / AMS & OM to take

care of the sick child and

attend to him / her when

necessary

OM to inform parents ,

principal or vice –

principal

OM to inform

parents , principal

& vice – principal

Has the child’s condition

improved ?

OM & staff

accompany pupil to

the nearby clinic with

his / her particulars

Staff to call an

ambulance

Yes No

CSOS / AMS & OM

to inform parent to

arrange someone to

bring him / her to

consult doctor

CSOS / AMS & OM

to send the student

back to the class

CSOS / AMS & OM

to issue student’s

early departure form

Hand over to parents at clinic or school and give a

set of student insurance claim for parent’s

reimbursement . Update principal & vice –

principal about the pupil’s condition

OM & staff to accompany

pupil to the A & E with the

pupil’s particulars

OM claims his reimbursement from AM if

parents are not available at clinic

OM to ensure that teacher on

supervision duty to write report

in the Incident Record Book

Injured pupil send to admin office

Staff to attend to the

injured student & apply

first aid if necessary

Minor Injury Or Sick Child Requires Clinic

Treatment Case Serious Case

CSOs / AM & OM to take

care of the sick child and

attend to him / her when

necessary

OM to inform parents ,

principal or vice –

principal

OM to inform

parents , principal

& vice – principal

Has the child’s condition

improved ?

OM & staff

accompany pupil to

the nearby clinic with

his / her particulars

Staff to call an

ambulance

CSOs / AM & OM

to inform parent to

arrange someone to

bring him / her to

consult doctor

CSOs / AM & OM to

send the student back

to the class

CSOs/ AM & OM to

issue student’s early

departure form

Hand over to parents at clinic or school and give a

set of student insurance claim for parent’s

reimbursement . Update principal & vice –

principal about the pupil’s condition

OM & staff to accompany

pupil to the A & E with the

pupil’s particulars

Pupils, Staff or Cleaners to

place found item(s) at the

Lost & Found corner at

Staircase No. 2

Pupils to proceed to Lost &

Found corner to retrieve

their belonging

Items found within the

school compound Refer to General

Office

Unclaimed items after 1

week will be disposed off by

the school

Water Bottles &

Food Containers

School Attires

(Uniform / shoes)

Wallet (with or

w/o cash) Books, Pencil Cases,

Files and Spectacles

Without names & class

With names & class

GO to trace name

through School

Cockpit

Call pupils to GO

to retrieve their

belongings

Plastic Materials

Paper / Card

board

Recycle Bins

Unclaimed Attires and

shoes after 1 week

Unclaimed Wallets

(w/o cash)

In good condition

School will sent

them for washing

& disinfection to

keep as spares

attires should any

pupils need to

borrow

Unclaimed Pencil cases,

Story Books & Spectacles in

good conditions

Donation to Salvation Army or Children’s Homes

Unclaimed Wallets

(w/o cash)

In bad condition will

be disposed off by

the school

Metal Materials

(Aluminum

bottles)


3

Unclaimed items send

for recycle

Lost & Found

HFMD, MUMPS,

MEASLES, RUBELLA,

DIPTHERIA, POLIOMYELITIES,

MENINGITIS & TUBERCULOSIS

Inform by whom

Parent to FT

OM deploy OSOs and Cleaners to

disinfect classroom(s)

Action by OM

FT to submit the following information

to SLs, OM & AM:

a. NRIC/BC No:

b. Date of Birth (DOB)

c. Sex

d. Race

e. Name of clinic & Tel No

f. Date of when pupil was in school the

last time.

g. Period of MC (From –To)

h. Inform AM when the pupil returns

AM to submit the information provided

by the FT to MOH via CDLens if there

are:

a. 2 cases within 10 days for HFMD.

b. 1 case for the others.

AM to submit update to MOH via CDLens

once the FT submitted the update.

Informed VP/P of status. End

FT inform P, VPs, Yr Head & OM &

AM via e-mail or SMS whatever

info they have on hand and update

accordingly when more complete

info is available

Action by AM

Informs FT of venue to conduct lesson

while classroom is being disinfected


8

Management Of Infectious Disease Cases


Activity to be

carried out and

need Admin ,

OPS & IT

Support

Submit the request form :

i ) 3 days before a minor event

ii ) 3 weeks before a major event

Form can be found in

the SAPS STAFF

PORTAL / Admin

Matters / Forms /

Staff : Logistics Admin

Arrangement

On completion of the form

, e-mail to AM / OM & SH

ICT

AM in charge of

Food & Stationaries

The form will then be saved in

SAPS STAFF PORTAL /

Admin Matters for reference OM in charge

of Logistics

End

5

Request For Admin , OPS & IT Support

Supplier delivers stores/goods to General Office

1. Counter Staff ask Supplier

Who is it for?

2. Contact & Inform the Teacher

concern.

Did Teacher Inform Counter

Staff of the expected

stores/goods arrival?

Contacted? No Yes

1. Informed supplier to place

stores/goods in the Staff Resource

Room.

2. Counter Staff signed the Delivery

Order (DO) and keep the invoice.

1. Informed Teacher that their stores/goods have arrived and

where would Teacher wants the store/good to be kept.

2. Informed Supplier accordingly.

3. Counter Staff signed the Delivery Order (DO) and keep the

Invoice.

Counter Staff handed over the DO

and the Invoice to the Teacher.

End

The next day Counter Staff

inform the Teacher of the

location of stores/goods and

hand over the DO &

Invoice


7

Supplier Delivers Stores & Goods To The General

Office

PRE-LEARNING JOURNEY

IP Head confirms LJ in alignment to school’s strategic

thrusts

Publish ITQ for LJs involving vendors in Dec

Select & award vendor in Dec

Determine date for LJ and input in school calendar in

Dec

AM issues consolidated info sheet to parents including

payment form

Submit RAMS form to HOD/PSE

KP I/C to amend and resubmit

Is RAMS form endorsed?

Hand All cash/forms with class list to CSO at least 3

weeks before LJ. Cash must be banked in before LJ.

Year Head:

Emails LJ details to all staff Submits bus booking form to CCPE

Issue letters to parents & give copy to GO

Conduct briefing for teachers involved

Conduct briefing for pupils involved

Activate relief planning if needed

Yes No

Request RAMS from Vendor.

KP I/C organising the LJ to conduct recee & put up RAM 3 wks before LJ.

RAMS form to include sample briefing handout and consent form, name list and wet weather programme, vendor’s RAM if available.

Submit RAMS form to Chief Safety Officer (VP)

January LJ

Year Head conducts final briefing to pupils before

boarding bus


Tr/S Ratio 1 :20

December

3 weeks prior to LJ

2 weeks prior to LJ

CCPE to prepare first-aid kit for LJ

Year Head conducts briefing for PVs

Actual day of event

RAMS Template (click here)

Need help with RAMS?

MOE Risk Management

System (click here)

../../../Safety and Emergency/RAMS/Risk Assessment Management System Template.doc

MOE Risk Management System extracted 13th February 2012.doc



DURING AND POST LEARNING JOURNEY

Teachers check health of pupils, teachers and PVs

before LJ

Year Head checks that teachers have all necessary

contacts

VP/P to give final confirmation to go

ahead with LJ?

Issue cancellation/ postponement form to students and carry out wet weather programme

Teachers conduct class survey with pupils

Year Head

.conducts AAR for LJ with teachers .Submit a copy of AAR to CCPE within 1 week after the LJ

No

Yes

Give 1 form to General Office for reference

Confirm new date for LJ Email

cancellation/postponement to all staff

Issue letter to parents on the date of LJ

Submit bus booking form for LJ to CCPE

Email all staff on the new date for the LJ

Is briefing for pupils & teachers

necessary?

Conduct refresher briefing to pupils & teachers

Yes

No

Conduct LJ

Showcase post LJ activity (school’s

website/ Anthonian Updates)

LJ on departure date will also subject to:

Weather conditions from NEA (LWS-Simon & Chris), advisory from MOE, MFA, MOH or MHA

(i.e. event of emergency)


IP Head

.complete the review section on the RAMS form and resubmit to CCPE

Self Improvement

Sop 2013