Producing Clear Large PrintProducing Clear Large Print

Round Table on Information Access for People with Print Disabilities

Elisabeth Wegener

What is Large Print?What is Large Print?

• Large Print starts at 14 point

• Large Print is not necessarily Clear Print

Clear Print Clear Print

Clear Print is what we get when we choose the right elements

Clear Large Print is what low vision readers need

Formatting for Clear PrintFormatting for Clear Print

Choosing a Font

There are 2 basic types of fonts:

•Serif•Sans Serif

Font SizeFont Size

Font size is measured using the height of the upstrokes and the length of the downstrokes

This means that not all fonts of the same point size are actually the same sizeFor example:• Arial in 24 point• Papyrus in 24 point

Examples of Clear sans serif typefacesExamples of Clear sans serif typefaces

Arial Gill sans Calibri Tahoma Verdana Century Gothic

Examples of Clear serif typefacesExamples of Clear serif typefaces

Garamond Bookman Palatino Times

Style of Fonts to avoidStyle of Fonts to avoid Gigi Brush Script

Curlz MT Edwardian Script Broadway Castellar Kirsten Chiller

Type StyleType Style

Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Using Italics

Type StyleType Style

Underlining interferes with the outline of the word and makes reading more difficult

Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Type StyleType Style

Capitals reading blocks of capital letters is more difficult because the outline of the words are lost

ROUND TABLE'S STRENGTH IS THE DIVERSITY OF KNOWLEDGE AND EXPERIENCE IN THE PRODUCTION AND USE OF ALTERNATE FORMAT MATERIALS EMBODIED BY ITS MEMBERS.

Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Font SummaryFont Summary

Choose an appropriate font – clear and easy to read

Don’t underline text

Don’t use full capitals

Use italics sparingly

Place all text horizontally

Use space, bolding and size to indicate differences in text

SpacingSpacing Spacing between Lines by increasing the space

between lines the text will be easier to read

Copyright Changes The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.

Copyright Changes

The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner

SpacingSpacing Spacing between Words aligning text to the left

results in even spaces between words

Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.

Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.

Spacing SummarySpacing Summary Increase the vertical space between lines – 1.2 is a

usually a good spacing

Never fully justify text – left justify for most text

Use centring sparingly – usually for headings

Only right justify if there is a very good reason – text can be difficult to locate

BoxesBoxes

ach year the Round Table runs a conference to facilitate and

nfluence the production and use of quality alternative formats

or people with print disabilities. Each year the Round Table runs a conference to facilitate

And influence the production and use of quality alternative

Formats for people with print disabilities.

Ensure that there is enough space

between the text and the box

Coloured BoxesColoured Boxes

Each year the Round Table runs a conference to facilitate

And influence the production and use of quality alternative

Formats for people with print disabilities.

Each year the Round Table runs a conference to facilitate

And influence the production and use of quality alternative

Formats for people with print disabilities.

If coloured text boxes are required, try replacing the coloured box with a box with a coloured border

Boxes and DividersBoxes and Dividers

Some times it may be more appropriate to use a divider rather than a box – especially if the box goes over several pages

Each year the Round Table runs a conference to facilitate

And influence the production and use of quality alternative

Formats for people with print disabilities.

Text and BackgroundsText and Backgrounds

Text can be very difficult to read

on a patterned or coloured backgrounds

Text can be very difficult to read

on a patterned or coloured background

Text can be very difficult to read

on a patterned or coloured background

Text can be very difficult to read

on a patterned or coloured background

Avoid placing text over an inappropriately patterned or coloured background

Text can be very difficult to read

on a patterned or coloured backgrounds

Text can be very difficult to read

on a patterned or coloured background

Text can be very difficult to read

on a patterned or coloured background

Text can be very difficult to read

on a patterned or coloured backgrounds

Text can be very difficult to read

on a patterned or coloured background

Text can be very difficult to read

on a patterned or coloured backgrounds

Text and GraphicsText and Graphics

Placing text over a photograph can mean that the information is almost impossible to read.

Avoid placing text over graphics

Placing text over a photograph can mean that the information is almost impossible to read unless it has a clear background.

GraphicsGraphics

Avoid overlaying graphics

Dealing with Overlaid GraphicsDealing with Overlaid Graphics If Collages are necessary if possible also provide copy of the overlaid

graphics in a split format

Boxes and Graphics SummaryBoxes and Graphics Summary

Normally the background in text boxes should not be coloured – if colour is important try colouring the box instead

Don’t place text over graphics – it is hard to read

Don’t overlay one graphic over another – it is difficult to interpret

ColumnsColumns Try and reformat to avoid columns

If columns are necessary ensure that there is sufficient space between columns or a divider

Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.

Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace

Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace

Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.

ColumnsColumns

A dividing line can be added if needed

Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace

Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.

Graphics and ColumnsGraphics and Columns Don’t place graphics in the middle of columns as they

disrupt the flow of text

If graphics are necessary place the graphic on the right margin to minimize disruption to the text flow

Each year the Round Table

runs a conference to

facilitate and

influence the

production

and use of quality

alternative formats for

people with print disabilities.

Conferences showcase

examples of best practice in

the provision of accessible

information

to people

with a print

disability in the workplace.

The conferences also

provide contact with

distributors of equipment.

Column SummaryColumn Summary Try not to use columns

If using columns ensure that there is sufficient space between

If it enhances readability, insert a vertical line between the columns

Don’t place graphics in the middle of columns – they interrupt the flow of text

TablesTables

ISBN TITLE PRICE QUANTITY TOTAL1 84000160 7 Garden Planning $15.00 3 $45.001 84000159 3 Water Gardening $15.00 2 $30.001 84000157 7 Garden structures $15.00 4 $60.001 84000151 8 Pruning $15.00 3 $45.001 84000156 9 Plant Propagation $15.00 1 $15.00

Ensure that tables have sufficient cell margins and that the font is appropriate

A table with insufficient cell margins and an inappropriate font

Reformatted TableReformatted Table

ISBN Title Price Quantity Total

1 84000160 7 Garden Planning $15.00 3 $45.00

1 84000159 3 Water Gardening $15.00 2 $30.00

1 84000157 7 Garden Structures $15.00 4 $60.00

1 84000151 8 Pruning $15.00 3 $45.00

1 84000156 9 Plant Propagation $15.00 1 $15.00

Boxes and Tables SummaryBoxes and Tables Summary Ensure that any lines are heavy enough to be easily

located

Ensure that there is sufficient space around the information to clearly separate it from the borders

Ensure that the font is suitable and does not encroach into the cell borders

FormsForms

Place check boxes before the relevant question if possible

I have special dietary needs

I will need assistance

I will be attending the AGM

Answer FormsAnswer Forms If an answer space if required after the question

provide leader dots to make location easier

Do you have special dietary needs? ………………………………… Yes/No

Do you need any assistance? ………………………………………… Yes/No

Will you be attending the AGM? ………………………………………. Yes/No

Indicating the print page numberIndicating the print page number

When reformatting text the original print page number needs to be indicated so that students can find their place in the reformatted text

Print page numbers need to indicate the commencement of the print page

Examples of Print Page IndicationExamples of Print Page Indication

The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the

pp12

handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best

The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the

p12 handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best

Assessment Materials Assessment Materials

Where ever possible assessment questions should not be split across pages

If this is necessary, split mid-sentence and provide indication

Assessment MaterialsAssessment Materials Stimulus material should be located as close as possible to or

opposite the relevant section

If the question is over a number of pages it may be appropriate to have the graphics in a separate booklet or removable

If it is necessary to increase the answer space allowed indicate the amount of space in the original

[original print has 6 lines]

Other IssuesOther Issues

Avoid splitting words across lines

Be careful using colour for text

PaperPaper

Paper should be of sufficient weight to prevent the print from the previous page showing through

Some people may benefit from special coloured papers

Clear Print ChecklistClear Print Checklist A simple, clear font has been used

Font is of an appropriate size

Text is left aligned

All text is set horizontally

Space between lines is appropriate

Space between paragraphs

No blocks of capital letters

No blocks of italics

No underlined text

Space between columns

Paper is thick enough not to allow show through

Layout is consistent and logical

No text is laid over graphics

No information relies solely on graphics

The original print page numbers have been inserted