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Equipment SharingRothamsted Research, Harpenden
S-LAB 2016 GOLD SPONSORS
S-LAB 2016 PLATINUM SPONSORS S-LAB CORE FUNDER
S-LAB PARTNERS
Daniela Duca, Martin HamiltonJisc
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Contents
»Our vision for equipment sharing»What we have been up to?»Highlights from the market research»The draft plan for next 12 months
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Vision and Support
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Our vision for equipment sharing
»are interoperable and easy to access»help to streamline the equipment sharing process
»embed asset sharing in institutional and research workflows
»help the sector to evidence the progress it is making through asset sharing
Work with the sector to develop services and standards that:
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Institutional workflow
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In collaboration with:University of Southampton and Loughborough University
Support available from us
»equipment.data
»Kit-Catalogue
»HPC service agreement
Services
»OPD»UNIQUIP
»CASRAI
Underpinning standards
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equipment.data portal
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»The national portal for UK HE research equipment sharing
»Linked open data approach enables low entry requirement
»Simple keyword and distance based searches
»Automatically generates institutional search page to share with your colleagues
»Data and technology is exploited by wider developments e.g. NCUB Konfer intelligent brokerage tool
11,448 items from 43 organisations
equipment.data portal
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»11,448 items from 43 organisations
»Typically valued at £20K or above
Dataset providers
equipment.data portal
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Try it: http://equipment.data.ac.uk/
Kit-Catalogue equipment database
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Kit-Catalogue editing interface
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Kit-Catalogue pilot institutions
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What have we been up to?
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Since last S-lab we…
»Worked out a business case for the equipment sharing infrastructure/service–Market research–Operational and business options–Strategic and VSE analsysis
»Aligned with linked initiatives within Jisc and promoted internally –research data shared service –research data discovery –sessions at DigiFest
»Contributed to the UUK asset sharing group»Collaborated with NCUB on
–equipment.data feed7/6/2016 Jisc on asset and equipment sharing || S-lab Rothamsted 14
NCUB Konfer data feeds
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Image credit: NCUB
NCUB Konfer user interface
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Image credit: NCUBTry it: http://konfer.online
Highlights from market research
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Why we researched the market?
»High level:› Inform the business case for delivering equipment.data as a national service on behalf of EPSRC and for the sector
›Have an overarching view of the topic›Align with the future direction of this agenda
»Depth:›Understand the different levels of users›Gather user requirements›Understand the challenges around contribution and usage
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What did we do?
1. Gathered all secondary sources–http://bit.ly/22r2ztS
2. Identified and interviewed a few institutional contributors
3. Sent out a survey to researchers
4. Hired an external market research company to synthesise all materials
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Results are based on
1. Sector reports, conference findings and presentations, blogs and articles
2. 26 survey responses from end-users/researchers
3. 19 interviews with institutional representatives, funders and other stakeholders
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***Not comprehensive, but a start
Researchers
»Training and support»Finding out availability»Gaining agreement to
change settings»Lack of budget»Lack of understanding of
charging structures
Barriers
»Increased level of detail included about equipment
»Improved and advanced search function
»Search by capability or context
»Incomplete records»Use of portal for
exchange or sale of old equipment
Suggestions
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Contributors
»Interoperability with other systems»Communication between departments and central
coordination of researchers»Calculation of charges for internal/external users»Responsibility for maintenance & recalibration»Risk of accidental damage»Out of date information»Cultural resistance»Competition/Intellectual property»Increased workload
Barriers and challenges
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A few initial solutions
»University of Cambridge–Tailored database, manual entries–SES database–Running campaigns
»Strathclyde University–Financial registry – single entry–PURE for search –ULAB for booking
»Warwick University–Central coordination
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A few initial solutions
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Cambridge University Strathclyde University
Asset register
ORACLE based database lists all equipment >£10k
and newer than 2006
SES regional database
Asset register
PURE – current research
information system
ULAB – equipment booking system
A few initial solutions
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Funders
Aims:»See more collaboration»Efficiency and cost savings via equipment sharing»Excellence and integrity in research
Carrots and sticks:»Support infrastructure»Support and encourage sharing»RCUK new policy: all equipment over OJEU – listed on equipment.data7/6/2016 Jisc on asset and equipment sharing || S-lab Rothamsted 26
Read the whole report
http://repository.jisc.ac.uk/6401/
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Draft Plan for next 12 months
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Phase I
»Transfer equipment.data and integrate on Jisc infrastructure
»Continued support and engage with institutions that are ready in contributing their equipment databases
»Multi-tenant cloud hosted version of Kit-Catalogue available to all
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Phase II
»To engage researchers and institutions:–Test further requirements and enhancements from
initial market research–Develop beta and test features (elastic search and
UX)–Engage with existing booking systems and work out
integrations
»To engage funders:–Develop usage statistics to demonstrate sharing
»To maintain and continue the service:–Develop KPIs and features to demonstrate VSE
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jisc.ac.uk
One Castlepark Tower Hill Bristol BS2 0JA
T 020 3697 5800
Contact us
Daniela Duca, senior co-design manager
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Martin Hamilton, futurist