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Securely Access, View, Edit and Sync Content Employees are demanding access to more than just email, calendar and contacts from their mobile devices. They want the tools to access, view, edit, and synchronize their content across mobile devices. Compliance risks once created a barrier to granting your employees access to sensitive corporate content, but you can now provide total manageability and control in a secure, encrypted container. Join Mobile Collaboration MaaSters John Nielsen and Jimmy Tsang as they discuss best practices to access public, cloud file stores as well as private, behind-the-firewall business resources, such as SharePoint, Windows File Share, Box and Google Drive. They’ll demonstrate how users can securely view, create, edit, save and sync Word, Excel, PowerPoint or text files on mobile devices. They’ll also be discussing real world use cases across various industries, so you can see how your peers are securing content on mobile devices. During this webinar we will cover key aspects of secure mobile collaboration in the enterprise such as: - Doc lifecycle management - manage and distribute documents across device and file types while accessing content through corporate file shares - Secure content editing and doc sync - create, edit and save content securely in an encrypted container while seamlessly syncing user content across managed devices - Doc security - secure sensitive data and enforce compliance with policy setting, authentication, encryption and restrictions
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My Mobile Office Freedom and Full Access
John Nielsen | Jimmy Tsang
Introductions
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John Nielsen Product Management
Fiberlink, an IBM company
Jimmy Tsang Director of Product Marketing
Fiberlink, an IBM company
Agenda
1. Why a Mobile Office 2. Use Cases & Benefits 3. Components of a Mobile Office 4. What MaaS360 Delivers 5. Demonstration 6. Q&A
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Poll question
Is your organization enabling employees to access corporate content on mobile devices?
A. Yes, Internal Network Access Only (VPN) B. Yes, Cloud Access Only C. Yes, Both D. No E. Not sure
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Why a Mobile Office? Enable user productivity on-the-go
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Users need access to content across devices
• Users need the content NOW irrespective of device
• Ability to store on one, view on another
• Seamless store and sync is critical
• Edit, share and collaboration are increasing in need
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“55% of information workers in North America & Europe who use a tablet at work are using
file sync and share tools”1
1. "Market Trends: Secure File Sharing and Collaboration in the Enterprise, Q1 2014," Forrester Consulting, Feb 4th 2014
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Diverse Use Cases • View, edit and sync last minute changes to a presentation
on-the-go, right before a customer meeting • Collaborate on the latest financials in a spreadsheet before
boarding a plane • Brainstorm marketing messages and share with colleagues
while in a café • Distribute quarterly financial documents to the Board of
Directors and set for expiration after their meeting • Share product materials in real-time to sales teams to help
them find the latest data sheet or competitive information • Ensure tablets in retail stores have the most up-to-date
product and inventory information
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Key Benefits • Concepts like enterprise file sharing enable higher productivity and
collaboration for workers completing tasks across multiple devices in their normal roles
• Create a modern and collaborative real-time workplace • Reduce or avoid inherent security/compliance threats of storing enterprise
data unmanaged on personal cloud services and mobile devices • Increase productivity, cost savings and data protection
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What is needed? Key Mobile Office components and concepts
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Content Storage
• Content Repository Security – Encryption, Authentication, Version Control
• Multiple Cloud, On-Premises or Hybrid repository options – On-Premises options such as Windows File Share or
Microsoft SharePoint – Cloud options such as BOX, Google Drive or Dropbox
• Simple-to-use admin interface – Optimized UIs and interactions for ease of
administration
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On-Device Access App
• Mobile OS Diversity – iOS, Android, Windows Phone, PC, MAC, Web Browser
• Secure File Access and Transfer – Access to cloud & on-prem repositories – Secure data in transit to and from repository
• Mobile Device Security Integration – Authentication, Passcode Protection, Encryption, Remote Wipe
• Containerization and Data Loss Prevention – Encrypt data at rest – Restrict app access, block cut/copy/paste, prevent screen capture – Enable selective wipe for BYOD – Integration with mobile productivity apps such as email
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User Simplicity is Key
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Share and Sync
• Sync User Content – Sync user-owned content across multiple
device types – Create content on laptops, sync to
smartphones and tablets – Integrate with email for attachment security
and control • Share Content
– Share content with mobile apps – Share content with internal and external users – Enforce policy, such as authentication and
expiration
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Create, Edit and Annotate
• Diverse File Support – Preview and view support for multiple file types – Office Files, PDF, Video, Audio
• Document Creation and Editing – Create new and save, edit, delete
• Document Annotation – PDF annotations and note taking
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What MaaS360 Delivers? Enable user productivity on-the-go with MaaS360
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Primary Components of Offering
• MaaS360 Mobile Content Management – Provides secure on device container and access to both public and
private content repositories
• MaaS360 Content Cloud – Use MaaS360 Cloud as a content repository
• MaaS360 Mobile Enterprise Gateway for Docs – Provides the ability to access behind-the-firewall repositories
• MaaS360 Secure Document Sync – Provides the ability for users to sync content securely across devices
and share content with others
• MaaS360 Secure Editor – Securely edit and annotate documents within MaaS360 container
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File Systems & CMIS
Web Services & More…
Box
Google Drive
SharePoint
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A mobile document container for secure content collaboration – Contain content files to prevent data leakage – Doc Catalog App for iOS & Android – Centralized distributed content & repositories
such as SharePoint, Box, Google Drive & others – User-based authentication for access – Alert users on new or updated content – Cut/paste restrictions & view only mode – Versioning & time-based expirations – Content Cloud for hosting & distribution
Mobile Content Management
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Mobile Enterprise Gateway for Docs Seamless & secure access to internal SharePoint sites, Windows File Shares & other enterprise file stores on a mobile device
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– Access document files & folders using MaaS360 Mobile Content Management – Create, edit, save & share documents securely – No need for user to initiate a device-level VPN connection – Protect data with robust security policies & DLP controls
Other Enterprise File Stores
Windows File Shares Mobile Enterprise
Gateway™
Internal SharePoint
Document Sync Automatically synchronize files across managed devices to enhance user productivity & efficiency
– Synchronize user content across managed devices
– Restrict copy/paste & opening in unmanaged apps
– Store content securely, both in the cloud & on devices
– Access documents only through My Docs on devices
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An office productivity app to create, edit & save documents on mobile devices.
Secure Editor & Annotation
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– Work on documents anywhere in an encrypted container for iOS & Android
– Collaborate on Word, Excel, PowerPoint & text files
– Change fonts, font size & color – Insert images, camera photos, links,
shapes, tables & more – Perform searches within documents – Share seamlessly with Secure Mail &
to corporate file folders
Poll question
Do you currently have the tools to manipulate content on-the-go from your mobile device?
A. Yes B. No C. No need D. Not sure
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Demo
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Poll question
What is the most important Mobile Office feature for your company?
A. Secure access to corporate content B. Containerization and DLP policy C. Content sync and share D. Content manipulation (Create, Edit, Annotate) E. All of the above
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MaaS360 Delivers an Integrated Approach
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One Platform for All Your Mobile Assets
Secure Content Collaboration
Secure Mobile Containers
Comprehensive Mobile Management
Seamless Enterprise Access
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Seamless Enterprise Integration
Mobilize Apps & Content on Corporate Networks
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Integrate with Existing Enterprise Systems
File Systems
Web Apps
Lotus Traveler
Certificates
Office 365
Exchange ActiveSync
Active Directory/LDAP
Network/Intranet
SharePoint – Private
Cloud Extender™
Mobile Enterprise Gateway™
Why Customers Love MaaS360
Powerful features to address the full mobility lifecycle
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Seamless integration with all of your existing infrastructure
Simple and fast with an exceptional experience
Proven approach to mobile management
Secure containers to separate work from play
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Get Started Now
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maas360.com
Instant Access a free, fully functional trial for 30 days
Mobile Manage and secure your devices, emails, apps and docs
Easy Set up and configure your service in minutes
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Thank You for Joining!
• Forum – announcements, discussions and questions
• Blog • Webinars • Resources • Social media
Visit the MaaSters Center to discuss IT in the cloud: MaaS360.com/maasters
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