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Project Management Basic conceptswith
Microsoft® Project 2010
By: Abdul Ghaffar [email protected]+923434017209
05/02/2023 3
Objective• Projects Management Basics
– What is a Project– Project Constraints– Project Planning, Monitoring & control– WBS
• Getting started with MS Project (General Schedule Settings and Currency)
• Creating Project in MS Project– Project Calendar– Task List– Task Notes– Duration– Linking Tasks
By : Abdul Ghaffar, PMP
05/02/2023 4
Objective …– Lead & Lag– MileStone– Network Diagram– Critical Path– Adding Resource and its cost– Creating Baseline– Custom Fields
• Tracking Project• Other Views and Reports
By : Abdul Ghaffar, PMP
05/02/2023 5
What is a Project?A project is a temporary endeavor that helps to accomplish some specific objective by utilizing definite interconnected tasks and the effective utilization of resources.
• To achieve an objective• One Time (Start and finish dates)• Constraints of time, cost and resources• Performed by People – Single or Group• Coordinated and controlled activities• Specific Deliverables• Progressive Elaboration
By : Abdul Ghaffar, PMP
05/02/2023 6
Major Constraint on Project
By : Abdul Ghaffar, PMP
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Project Process Groups
By : Abdul Ghaffar, PMP
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PMBOK 5By : Abdul Ghaffar, PMP
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WBS for MS Project Training
1. Soft ware Development Plan
1.1 Scope
1.2 Analysis/Soft
ware Requirements
1.3 Design
1.4Developme
nt
1.5Testing
1.5.1 Unit Testing
1.5.2 Integration Testing
1.6Training
1.7Documenta
tion
1.8Pilot
1.9Deploymen
t
1.10Post
Implementation
Review
By : Abdul Ghaffar, PMP
05/02/2023 10
Starting With MS Project 2010File
->options-> Display
By : Abdul Ghaffar, PMP
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Starting With MS Project 2010File
->options-> Schedule
By : Abdul Ghaffar, PMP
05/02/2023 12
MS Project 2010
By : Abdul Ghaffar, PMP
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Task List
By : Abdul Ghaffar, PMP
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Task Duration
By : Abdul Ghaffar, PMP
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WBS Code
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Sub Task
By : Abdul Ghaffar, PMP
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Link Task..
Finish to Start (FS), where the first must be finished before the next begins.
Start to Start (SS), where 2 tasks must start at the same time.
Finish to Finish (FF), where 2 tasks must end at the same time.
Start to Finish (SF) ,
where the start of the first is linked to the completion of the second (with a lag time specified as well.
By : Abdul Ghaffar, PMP
05/02/2023 18
Link Task
By : Abdul Ghaffar, PMP
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Predecessors
By : Abdul Ghaffar, PMP
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Lead & Lag Time• Lead time causes a successor task to overlap
a predecessor even though they are linked finish to start (FS).
• Lag time allows you to add a delay between the start of the successor and the end of the predecessor. – Simply specify lead or lag time in the Predecessor
column. • Lead time is represented with a minus sign (-)• Lag time is represented with a plus sign (+).
By : Abdul Ghaffar, PMP
05/02/2023 21
Lead and Lag
By : Abdul Ghaffar, PMP
05/02/2023 22
Calendar
By : Abdul Ghaffar, PMP
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MileStone
Milestones let you gauge your progress through the project.It’s good practice to include a Start and Finish Milestone for each division/part of your WBS.By : Abdul Ghaffar, PMP
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Resource
By : Abdul Ghaffar, PMP
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Assign Resources to Tasks
By : Abdul Ghaffar, PMP
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The Critical PathThe Critical path is the flow of tasks, of which, a delay in any one of these tasks will cause a delay to the project.
It is the longest path through the project network diagram and the shortest possible time to complete the project
By : Abdul Ghaffar, PMP
05/02/2023 27
Critical Path
By : Abdul Ghaffar, PMP
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Critical Path..
By : Abdul Ghaffar, PMP
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Slack
By : Abdul Ghaffar, PMP
Slack is the amount of time that a task can slip before it affects another task or the project's finish date.
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Custom Field
By : Abdul Ghaffar, PMP
05/02/2023 31
Tracking ProjectTo control the variations from actual plan (baseline) we need to track project and continuously check the health of the project.
• EVM is a financial measurement tool that combines the conflicting aspects of scope, schedule and cost into a unified set of metrics.
• These metrics can be used for measuring, monitoring, reporting and forecasting project performance. It can be used through all the phases of a project, from initiation to closure.
By : Abdul Ghaffar, PMP
05/02/2023 32
Earned Value …
By : Abdul Ghaffar, PMP
05/02/2023 33
ExampleYou have a project to build a new fence. the fence is four sided as shown.Each side is to take one day to build and is budgeted for $1000 per side.The sides are planed to be completed one after the other.Today is the end of day three.
• Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.By : Abdul Ghaffar, PMP
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Plan Tasks
By : Abdul Ghaffar, PMP
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Set Baseline
By : Abdul Ghaffar, PMP
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Actual Status
By : Abdul Ghaffar, PMP
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Check Status
By : Abdul Ghaffar, PMP
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Status Summary
By : Abdul Ghaffar, PMP
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Calendar View
By : Abdul Ghaffar, PMP
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Network Diagram
By : Abdul Ghaffar, PMP
05/02/2023 41
Other Reports
By : Abdul Ghaffar, PMP
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THANKS
By : Abdul Ghaffar, PMP
