PMOImplementing a Project

Management Office

Objectives• Why PMO’s?• Types of PMO’s• Stakeholder Buy-In• PMO Best Practices• Starting your PMO

Project Management Office - PMO

According to the definition in the PMBOK® Guide,

“Project Management Office (PMO). An organization structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.”

Depending on the Organization, the function and definition of a PMO might vary.. In General: The PMO centralizes, coordinates and oversees the Management of projects and programs.

Goal of PMO• Improve practices and results of Project

Management.• Help Project Managers achieve project goals.• Provide the organization with Valuable metrics

on Projects including lessons learned and project results.

• Provide project managers the opportunity to develop their professional skills more quickly.

• Provide qualified project managers to an organization.

Types of PMO• Supportive - Consultative, coaching Role - approach

where the role of the PMO is to provide best practices, tools, templates and training and access to knowledge bases on previous projects.

• Controlling – Supportive Role - Provides all the tools and templates but also assures compliance through audits etc.

• Directive – Provides tools and templates, best practices etc, also assures compliance through audits and directs completion of projects.

Stakeholder Buy - In

Workflow Management

Development

• Our approach should be starting off as a supportive PMO and then migrating to a controlling PMO.

• One of the major value adds that a PMO must provide is measurable results to help execution of strategy to meet the overall vision of the organization.

• By proven metrics and project success the organization will soon embrace a PMO that increases the probability of meeting project goals.

PMO Best PracticesPeople – Ensure there is a good mix of different areas represented in the organization such as Marketing, Sales etc. This is organization dependent the idea is to pick the right mix of resources that will provide the most value. Remember the goal of achieving project success ultimately should be tied into the organizations strategy. The roles and responsibilities complement each other to create a balanced team that adds value to the organization.

Tools and Templates – Developing your own product life cycle management framework is a great place to start then look for tools and techniques to help drive the change.

Data - All project delivery must be measurable along with knowledge bases containing lessons learned, previous estimates and actuals. This type of metrics are very valuable for both the organizational executives and project managers in the PMO,

Starting your PMORequirements to Think about before Starting:• The PMO should take the overall strategic vision of the

organization and align it to the projects in order to provide value add and sustain itself.

• The PMO should look at ways to continuously improve adding value to its customers via feedback and constant communication.

• The PMO should provide measurable value to its internal and external stakeholders.

• The PMO should be responsible for providing the education and resources to bring benefit to the projects in the organization it serves.

Thank You!Video on The Benefits of a PMO – Paul Jones, Head of PMOFujitsu UK and Ireland