Medical Records Management

2601 East 4th AvenueTampa, FL 33605

[email protected]

http://choicelegal.com/


Getting Your Medical Records: Information on Rights, Procedures, and Rejections

You could have to get copies of your medical records for a variety of reasons. If you're associated with a personal injury suit, medical records might be a crucial in the case. For example, if you submit a legal claim after a vehicle mishap, you might need to show that the accident-- and not a previous clinical condition-- triggered your injuries. Or the extent of your injuries could be in conflict. In clinical malpractice claims, medical records form the crux of the case. And occasionally clients simply require their medical records to supply to a specialist or a new physician. Keep reading to discover about your right to obtain your medical records, and ways to set about getting them.


Your Right to Medical Records

The federal Health Information Portability and Accountability Act (HIPAA) offers patients the right to obtain a copy of

their medical records from any clinical carrier, with a few exceptions.

Medical Records Management




Who May Get Records?According to HIPAA, you could ask for:

• Your very own medical records.• Another person's records if you are a designated rep. You

could request somebody else's medical records if they offer you authorization, in writing, to function as their people in accessing records. If your elderly parents designate you as their agent, clinical carriers have to offer you with your moms and dads' medical records if you make a request to acquire them.


• Someone else's records if you are their legal guardian. Similarly, if you are appointed as the legal guardian of another adult, you have the legal right to obtain that person's medical records

• Your kids's medical records, with some exceptions. For the a lot of part, parents and legal guardians can get their children's medical records. There are a few exceptions to this policy. A moms and dad could not get a child's records if:– The child has granted medical care and adult consent is not

needed under state law.– The kid gets medical care at the direction of a court, or the mom

and dad agrees that the minor and the clinical company have actually a confidential relationship.


• Records of departed individuals in specific scenarios. If you are the personal agent of an estate-- either designated by a will or selected by a court to work out a departed individual's affairs-- HIPAA provides you access to the deceased's medical records. In addition, if you are related to a deceased individual and particular details in that individual's clinical file connects to your very own health, HIPAA lets you access that details.


• What Records Can You Get?• HIPAA offers clients the right to obtain copies

of all of their medical records. Patients also can view-- usually at the medical company's workplaces-- their initial medical records. HIPAA does enable healthcare companies to withhold certain sorts of medical records, including:

• Psychotherapy notes.


• Information the service provider is gathering and assembling for claims, and.

• Medical information that the provider believes might reasonably jeopardize your life, your physical security, or the security of another person.

• Usually, if the carrier rejects your demand for medical records, it needs to supply you with a denial letter. Sometimes, you might have the ability to appeal the rejection.


When Will You Get the Requested Medical Records?

• HIPAA needs medical suppliers to provide copies of medical records within 30 days of your request. If it will take even more than 30 days to meet your request, the clinical supplier should offer you a reason for the delay Some states need a quicker turnaround. For example, in California, carriers must allow patients to see their records within five days of the request and have to provide copies of those records within fifteen days. For a list of state laws governing gain access to to medical records, check out the Center on Medical Records Rights and Privacy at Georgetown University's Health Policy Institute online at http://hpi.georgetown.edu/privacy/records.html


Plaintiff Attorneys

Authorizations can be uploaded with a click, then just enter your client’s information and we take it from there. Your request is sent to the provider within 24 hours, and then we follow-up every 2 – 3 days until we get your records. We advance all your custodial fees and send you one invoice for the whole case. We’ll send you an email when your records are in. You can then login to our secure website to view, print, and save your urgent medical records - it’s that easy. We can also send you hard copies of records. Custom Authorization forms are available as well.

Insurance Claims

Insurance claims are a central part of Choice Legal's medical records retrieval operation. Our expertise in retrieving medical records for Insurance companies anywhere in the U.S. is what separates us from our competition. Your Authorization is uploaded with a click, then we take it from there, advance all custodial fees, and email you when your records are available on our secure website. Just login to view, print, and save. We can also send you hard copies. HIPAA guidelines are exceeded by our service.

About Choice Legal

Choice Legal is a leading provider of Nationwide record retrieval services for Insurance Defense and Plaintiff firms. Our experts collect records using industry leading technology, offering accurate and fast service for our clients. We offer easy to use online systems and paperless solutions for secure and permanent access to your records from our records repository for as long as you need them.

About Choice Legal

Providing vital legal support services for 30 years to Insurance companies and law firms, Choice Legal has the experience and customer service expertise to streamline the discovery process. We handle the entire record retrieval process for you. Free up your staff to handle more important case-related activities and turn the record retrieval hassle into a billable expense.

About Choice Legal

New orders may be placed on-line at ChoiceLegal.com, e-mailed, faxed, or telephoned. We take it from there, all the way through to delivering your records in bound and labeled sets, optional CDs, and then post them on our HIPAA-compliant secure website. Let us help you eliminate time delays in collecting records, while at the same time, improving the accuracy of the records you receive.

About Choice Legal

Choice Legal uses the most advanced technology to assist in fast and efficient medical records retrieval. Our platform automates the entire process of Subpoena and Notice preparation and service, to tracking each assignment through to completion. Clients benefit from our online status access, new order entry, and secure online records repository.

About Choice Legal

Authorizations can be uploaded to our site from your desk, so we can get it in the providers hand within 24 hours and get started retrieving your records.

• Subpoena and Notice preparation• Serve Subpoenas• Deliver Authorizations• Advance custodial fees• Retrieval of Records• All types of records• X-ray and film duplication• Upload to Secure Online System• Hard Copies Available• Client Views/Prints/Saves

2601 East 4th AvenueTampa, FL 33605

[email protected]



Leadership & Management

Medical Records Management