How to hold a meeting that achieves results.with Mamie Kanfer Stewart

Meetings are Everywhere

1/3Of all meetings are

unproductive!

• Why are we having this meeting?

• This meeting could have been an email.

• Why am I at this meeting?

• What did we decide in this meeting?

• The 6 reasons to hold a meeting and how to write a desired outcome.

• How to build an effective agenda that is more than a list of conversation topics.

• Tips for facilitating a meeting to accomplish your desired outcome.

• Tips for implementing new meeting techniques in your workplace.

What You Will

Learn

The 6 Meeting Whys

Do You Need A Meeting?

• What you will achieve

• What you will do

• How people can prepare

Agenda Best

Practices

Desired Outcomeswhat you will achieve

THIS NOT THAT

(Decision)Budget approved for next

quarter based on last quarter’s performance.

To discuss last quarter’s financial results.

(Alignment/Planning)Shared understanding of

progress, feedback and next steps.

To check in with the client on work progress.

Agenda Itemswhat you will do

THIS NOT THAT

Reflections and questions on the pre-reading material. (10 min)

Discuss pre-reading.

Brainstorm ways to promote the webinar (20 min):

● 3 min to write● 2 min to share each● 7 min to enhance

Brainstorm how to promote the webinar.

THIS NOT THAT

Preworkwhat people can do to prepare

(approx. 10 min) Review attached file and come prepared to answer these questions:• What surprised you?• What concerns you?• What is missing?

See attached file.

• Start with why you are meeting

• Follow the agenda

• Use a backburner

• End with a wrap up

Meeting Best

Practices

Follow The Agenda!

• Make the agenda visible to you (and everyone).

• Get people aligned on what this meeting will achieve.

• Follow the agenda topics and time allocation.

The Backburnera place to hold ideas for later

• Keep the conversation on topic.

• Make people feel heard and acknowledged.

• Make a visible place to put backburner items.

• Assign each backburner topic to an owner.

• Anyone can contribute to the backburner.

The Wrap Upcapture meeting outcomes

• Clarify decisions and next steps.

• Build a record of the meeting’s outcomes.

• Create a sense of accomplishment and closure.

• Do you need a meeting?

– email / memo

– shared document

– chat

• Agenda best practices

– 6 meeting whys

– desired outcomes

– agenda items

– prework

• Meeting best practices

– Follow the agenda

– Use a backburner

– End with a wrap upSummary

• Pick 1-2 approaches to apply.

• Share this webinar with your colleagues.

• Find an accountability partner.

Tips for Back at

the Office

Learn More

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Stay tuned for a demo of the Meeteor software!