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Given at the MSLL Roundtable 2014
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Leveraging SaaS for Disaster Recovery,
Cost Savings, and Anywhere Access
Ralph MonacoExecutive Director
The New York Law Institute
Overview• Until recently we hosted many of our programs
locally leading to lost work time when systems were
down, substantial hardware and application costs,
and interrupted service to our patrons during power
outages, We’ve migrated much of our business
processes to the cloud in order to take advantage
of its many benefits.
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SaaS• SaaS or Software as a Service refers to applications
delivered over the Internet as a subscription service.
• Benefitso Cost Savings
o Reliability
o Security
o Collaboration capabilities
o Anywhere, anytime access
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Electronic Databases• The Problem: We hosted our authentication server
locally which resulted in lack of access to our
remote databases during power outages, both
scheduled and unanticipated.
• The Solution: …
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Hosted EZProxy Service
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Outlook Email Server• The Problem: We hosted our own Microsoft Outlook
server to provide email for everyone on staff. Each
time the electricity went out in our building, our
business essentially stopped.
• The Solution: …
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Microsoft Outlook Online
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Office 365• The Problem: We were about to purchase new
computers for the staff and were facing substantial
licensing costs for the latest edition of Microsoft
Office.
• The Solution: …
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Office 365
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MailChimp• The Problem: Each month, we send out an email
blast to all of our members letting them know about
upcoming webinars that we’ll be giving. We
needed a way to maintain a list of our members to
be sure they were still on staff.
• The Solution: …
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MailChimp
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Zoho Statistics• The Problem: We keep detailed daily reports on
how our patrons use our services including;
librarian’s time spent on reference questions, patron
electronic resource usage, book loans, eBook loans,
webinar attendance, and document delivery. We
used to keep all of these in an Excel spreadsheet
that only one person could work on at a time.
• The Solution: …
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Zoho Statistics
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Dropbox Storage• The Problem: We provide document delivery
services in which we scan print and microform
materials and create pdf documents to send to our
patrons. Oftentimes these files are very large.
• The Solution: …
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Dropbox Storage
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SurveyMonkey• The Problem: We wanted to away to assess our
patrons opinions about the direction The New York
Law Institute should take over the coming years.
• The Solution: …
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SurveyMonkey
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Doodle• The Problem: We wanted a way to schedule Board
meetings that would be easy and convenient for
our Board members.
• The Solution: …
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Doodle
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Other Cloud Services• PBWorks Intranet
• Jing screen capture software
• Free screensharing.com
• Related Web-hosted softwareo CORAL ERM
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Access this Presentation
http://www.slideshare.net/RalphMonaco
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Ralph Monaco
http://www.nyli.org
