PROJECT MANAGEMENT and

POSSIBLE SIMPLIFICATIONS

Dott. Adriano Savoini

Project Manager

T&B Associati Srl. - Trieste

Trieste, September 11, 2014

Project Management

WP6TECH

TRANSFER

WP2PREPARATORY

ACTIVITY

WP7SUSTAINABILITY

WP8DISSEMINATION

WP5MAPPING &

ROAD-MAPPING

WP4 part 1

TECHNOLOGICAL

TRAINING

WP3RECRUITMENT

OF 14 RESEARCHERS

WP4 part 2

COMPLEMENTARY

TRAINING

COORDINATION

WP1MANAGEMENT

Which Project Management activities in T2C ?

• Support to the Team Manager of the Lead Partner

• Planning and scheduling of routine network activities

• Financial management of the Project

• Periodical technical and financial reporting to the JTS /

Managing Authority

• Risk Planning and CAPA analysis

• On-demand trouble shooting for LP and PPs

• Project change control

• Support to researchers for their management activities

• Complementary training management

• Support for Website and CMS management

Project Management

How can we “measure” the progress of T2C ?

Project Management

KPI, but which one ?

Project Management

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1 2 3 4 5 6 7 8

Budget Burning Rate

KPI, but which one ?

Project Management

0

100.000

200.000

300.000

400.000

500.000

0 1 2 3 4 5 6 7 8

Amounts reported / validated during the Project

Reported

Validated

So everything OK ?

Project Management

PLUS

• Strong commitment of the Team manager of the LP

• Good commitment of most Partners

• Great “community” of recruited researchers

• Important scientific and technical results

• Great Website for promotion / dissemination

• Good support by JTS / Managing Authority

• Good networking with other BioMed CBC Projects

• Strong interest in the Project by Companies

• Nice opportunities for Project sustainability

So everything OK ?

Project Management

MINUS

• Project start-up a little too slow leading to (a small)

decommitment of funds

• Poor initial involvement of administrative people

• Slow build up of full understanding of CBC programme

rules and guidelines in the partnership

• Poor involvement of some Team Managers

• Too high administrative burden on some researchers

• Way too high global administrative burden

What should / can / must be improved ?

Simplifications / Improvements

• Even better initial planning to speed up project startup

• Better planning of public tenders (go for “integrated

ones”…)

• Give more responsibility to young researchers (they

should be the real driving force…)

• Shorten the lag time between Programme Calls and

project approval

• Massive reduction of burocracy with full use of ICT

• Simplify budget structure

• Simplify change request procedures

Progetto Rete Transregionale per l’innovazione ed il Trasferimento Tecnologico per ilMiglioramento della Sanità finanziato nell’ambito del Programma per la CooperazioneTransfrontaliera Italia-Slovenia 2007-2013, dal Fondo europeo di sviluppo regionale e dai fondinazionali.Projekt Transregionalno omrežje za inovacijo in prenos tehnološkega znanja za izboljšanjezdravstva sofinancirana v okviru Programa čezmejnega sodelovanja Slovenija-Italija 2007-2013

iz sredstev Evropskega sklada za regionalni razvoj in nacionalnih sredstev.

Hvala ! Grazie ! Thank You !

Partners: LP – Università degli Studi di Trieste, PP1 – Kemijski Inštitut Ljubljana, PP1 – Kemijski Inštitut Ljubljana, PP2 – ScuolaInternazionale Superiore di Studi Avanzati, PP3 – Univerza v Novi Gorici, PP4 – Università di Ferrara, PP5 – Treviso Tecnologia, PP6 –Splošna Bolnišnica Dr. Franca Derganca, PP7 – Università Ca’ Foscari di Venezia, PP8 – Università di Udine, PP9 – IRCCS Burlo Garofalo,PP10 – Zavod Republike Slovenije Za Transfuzijsko Medicino, PP11 – Ortopedska Bolnišnica Valdoltra, PP12 – Univerza na Primorskem -Fakulteta za Vede o Zdravju.